NATIONAL ARCHIVES OF THE PHILIPPINES

Introduction to
Recor ds Counter
Disaster Pr epar edness
& Business Contin uity

MICHELLE ANN ROSE R. ZAMORA

Archivist II, Archives Preservation Division
TOPIC OUTLINE
 TOPIC OUTLINE

> DISASTER
> Definition
> Types of Disaster/ Emergencies
or Hazards
> Effects of Disaster on Records
> COUNTER DISASTER PLAN
> Basic Element
> Prevention
> Preparedness
> Recover y
> Response
 A serious disruption of the functioning of a community or a society
involving widespread human, material, economic, or environmental
losses and impacts, which exceeds the ability of the affected community
or society to cope using its own resources.

RA 10121 – The Philippine Disaster Risk Reduction and Management Act

of 2010

Whether natural or man-made, or caused by both, is an event that is

DISASTER destructive and often unexpected. It may have long term effects on
agency operations.

NAP MC No. 3, S.2023 - Guidelines on Records Management for

Disaster Recovery and Prevention
 RECORDS DISASTER

A disaster involving a records

collection and the information
contained therein, usually resulting
in the loss and or physical
destruction of printed and electronic
records essential to continued
government service.
 DISASTER EMERGENCY HAZARD

Whether natural or man- A sudden, unexpected A phenomenon that poses

made, or caused by occurrence demanding threat to the people,
both, is an event that is immediate action that structure or economic
destructive and often may be due to natural or assets and which may
unexpected. It may have technological cause an emergency or a
long term effects on catastrophes, or any disaster. It could be
agency operations. other human-made natural or man-made.
causes.
 CAUSES OF DISASTERS,
EMERGENCIES, AND HAZARDS
 CAUSES OF DISASTERS,
EMERGENCIES, AND HAZARDS

MAN-MADE ENVIRONMENTAL NATURAL

MAN-MADE HAZARDS

National Archives of the Philippines 7/46

 MAN-MADE HAZARDS

FIRE CLIMATE
INCIDENT CIVIL STRIFE VANDALISM CHANGE

WAR OR ARMED THEFT INDUSTRIAL

CONFLICT ACCIDENTS

National Archives of the Philippines 7/46

ENVIRONMENTAL
ENVIRONMENTAL
TERMITES
EXCESSIVE SUNLIGHT/ MICRO
POLLUTION HEAT/DAMPNESS UV LIGHT ORGANISMS
NATURAL, GEOLOGICAL,
HYDROMETEOROLOGICAL HAZARDS

National Archives of the Philippines | RGT@2021

NATURAL, GEOLOGICAL,
HYDROMETEOROLOGICAL HAZARDS
TYPHOON AND VOLCANIC
STORM SURGES EARTHQUAKES
ERUPTIONS

TSUNAMI
FLOODS LANDSLIDES

National Archives of the Philippines | RGT@2021

 TYPHOON YOLANDA
NOVEMBER 8, 2013
CONSIDERED THE MOST POWERFUL STORM TO
MAKE LANDFALL, STRUCK THE PHILIPPINES.

Affected families: 1,473,251

Casualty count: 6,300

https://newsinfo.inquirer.net/1357898/in-photos-looking-back-at-super-typhoon-yolandas-onslaught-in-2013 National Archives of the Philippines

 FLOODING
NOVEMBER 6, 1991
TYPHOON URING
140MM RAINFALL IN 12 HOURS
ORMOC CITY, LEYTE
5,101 DEAD – 292 INJURED
SEPTEMBER 26, 2009
TYPHOON ONDOY
455MM RAINFALL IN 24 HOURS
METRO MANILA
DEAD: 464
AFFECTED: 11 million citizens

https://www.globalphilippines.net/ormoc/2016/11/06/1991-ormoc-flash-flood-the-meteorological-event/
National Archives of the Philippines
 EARTHQUAKE
The most destructive earthquake in
the Philippines occurred on
16 July 1990.
7.8 Magnitude
affecting 23 provinces
in 6 regions of Luzon

https://newsinfo.inquirer.net/1460844/grim-memory-of-1990-luzon-quake-stays-with-survivor
National Archives of the Philippines
TSUNAMI
MORO GULF TSUNAMI
MINDANAO: AUGUST 16, 1976
5,000 died, 1,000 missing
10,000 INJURED, 90,000 homeless

National Archives of the Philippines

 MT. PINATUBO ERUPTION
JUNE 1991
VOLCANIC THE BIGGEST VOLCANIC ERUPTION
OF THE CENTURY
ERUPTION DEAD; 800
P10.6 BILLION IN DAMAGE

https://southeastasiaglobe.com/mount-pinatubo-eruption-survivors/
National Archives of the Philippines
 LANDSLIDE
THE MOVEMENT OF ROCK, EARTH, OR DEBRIS
DOWN A SLOPED SECTION OF LAND.

CHERRY HILLS TRAGEDY

AUGUST 3, 1999 - 60 DEAD
Antipolo, Rizal Province

https://www.rappler.com/newsbreak/43720-ghost-of-cherry-hills/ National Archives of the Philippines

 PAYATAS SOLID
WASTE SLIDE
JULY 10, 2000
AT LEAST 330 DEAD
•59 INJURED
•MISSING: UNDETERMINED
•3156 INDIVIDUALS
EVACUATED

https://www.semanticscholar.org/paper/Stability-problems-of-landfills-%E2%80%93-The-
Payatas-Dr.-Ing./ae28b82f45943182b76eb65be9307580288d8d5f
Photo by: S.M. Merry National Archives of the Philippines
 BATTLE OF
MARAWI
MAY 23, 2017
920 militants, 165 soldiers and
47 civilians were killed in the
fighting, and more than 1,780
hostages were rescued from
the IS-linked militants

https://www.amnesty.org/en/latest/press-release/2017/11/philippines-battle-of-marawi-leaves-trail-of-death-and-destruction/
 MANILA CENTRAL
POST OFFICE FIRE
MAY 22, 2023

incurred damage worth an

initial estimate of P300
million

Firefighters douse Manila Post Office fire on May 22, 2023. (Photo by AFP)
Source:
https://newsinfo.inquirer.net/1676227/ph-most-disaster-prone-country-in-the-world-study
https://weltrisikobericht.de/wp-content/uploads/2023/10/WRR_2023_english_online161023.pdf
ARE YOU PREPARED?

National Archives of the Philippines

 CAUSES AND EFFECTS
OF NATURAL OR MAN-MADE
DISASTERS

National Archives of the Philippines

 WATER INGRESS
CLIMATIC BUILDING RELATED

Flood resulting from Weak building fabric

heavy rain or high tide Failure of water carrying
caused by hurricane, systems like busted pipes
typhoon, or cyclone

National Archives of the Philippines

WATER DAMAGE

National Archives of the Philippines

SEVERE STRUCTURAL
DAMAGE TO
INUNDATION,
DISLOCATION,

WEATHER BUILDINGS FROM AND WASHOUT

STRONG WINDS OF STRUCTURES
AND TORNADOS DUE TO FLOODS
OR HIGH TIDES
Damage Includes:

STRUCTURAL
DAMAGE AND
DISLOCATION CONTAMINATION
DUE TO
LANDSLIDES

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FIRE INTENSE HEAT

SMOKE DAMAGE

WATER DAMAGE

National Archives of the Philippines

FIRE AND
SMOKE
DAMAGE
EARTHQUAKE
DAMAGE INCLUDES:

MOVEMENT
OF RECORDS WATER WATER DAMAGE
COLLAPSE/ FROM DAMAGE DUE FROM FIRE
TILT OF STORAGE TO BUSTED LOSS OF EXTINGUISHING
BUILDINGS SYSTEMS PIPES DOCUMENTS SYSTEMS

COLLAPSE/ COMPUTER FLOOD AND LOSS OF

TILT OF DAMAGE WATER BUILDING
SHELVING AND LOSS DAMAGE DUE DUE TO
SYSTEMS OF DATA TO TSUNAMI FIRE
National Archives of the Philippines
EARTHQUAKE
DAMAGE
 TERRORISTS ACTIONS, WAR, AND
ARMED CONFLICTS
POSSIBLE RESULTING DAMAGES INCLUDES:

BUILDING AND ARCHIVES FIRE DAMAGE WATER DAMAGE

DAMAGE OR LOSS,
DIRECTLY OR INDIRECTLY
National Archives of the Philippines
 Other High Risk Areas
CLOSE P ROXIMITY TO AN AREA SUFFERING
DANGEROUS FROM POLITICAL OR
INDUSTRIAL, MILITARY, CIVIL UNREST
OR STRATEGICALLY
EXP OSED SITES
AN AREA AT RISK
LOCATION UNDER FROM LANDSLIDES
AN AIRCRAFT
FLIGHT P ATH
VOLCANIC ACTIVITY
AT THE SIDE OF THE
ROAD CARRYING
TRAFFIC WITH
HAZARDOUS LOAD
National Archives of the Philippines
 POSSIBLE RESULTING DAMAGE INCLUDES:
FIRE FROM RESULTING DAMAGE

BUILDING AND ARCHIVES

DAMAGE OR LOSS

FIRE FROM ARSON

EXPLOSION FROM IMPACTING

ROAD VEHICLES OR AIRCRAFT
HAZARDOUS POLLUTION FROM
CHEMICAL SITES

ELECTROMAGNETIC RADIATION
National Archives of the Philippines
RECORDS DISASTER PLAN
A WRITTEN PROCEDURE DEVISED TO
PREVENT AND PREPARE FOR
DISASTERS, RESPOND TO AND
RECOVER WHEN DISASTERS OCCUR.

National Archives of the Philippines

 What is a Disaster Plan?
A manual or guide containing pre-determined
procedures in:
IDENTIFYING THE PREPARING THE
RISKS TO WHICH ARCHIVES AND
THE ARCHIVES STAFF FOR EFFECTIVE
AND THE RECORDS RESPONSE TO AN
ARE EXPOSED EMERGENCY

TAKING ACTION PLANNING A

TO PREVENT OR RECOVERY FROM
REDUCE THOSE A DISASTER
RISKS

National Archives of the Philippines

 BASIC PRINCIPLE

THE PEOPLE THE RECORDS THE BUILDING

WORKING AND THE
WITHIN COLLECTIONS

PROTECT THE ARCHIVES

National Archives of the Philippines
 REMDRAP
This guideline is meant to assist
public offices in undertaking
prevention, preparation, response,
and recovery activities to minimize
risks and/or avoid damage to
public records brought about by
disasters.
 FOUR BASIC ELEMENTS OF DISASTER PREPAREDNESS
OR EMERGENCY MANAGEMENT
PREVENTION
To foresee and avert potential
disasters by assessing areas of
vulnerability through orderly
risk management and taking
preventive actions.
PREPARATION
Some risks cannot be prevented
from occurring. Prepare to deal well
with them when/if they do occur. If
well prepared, the impact of the
disaster will be lessened. Much of
the information collected here will
be the basis of the Response Plan
and the Recovery Plan
RESPONSE
It deals with actions during an
emergency or threat of a
disaster. Actions need to be
immediate and swift, for
maximum effect. Covers the
first day or so after a major
disaster, while the recovery is
being organized
RECOVERY
The process of resuming normal
business operations, and
reconstructing or salvaging
vital and other important
business records and
equipment after a disaster
National Archives of the Philippines
 DURING
Prioritize
Collection
Disaster Action Disaster Response
Teams Team
B Support PREPARATION RESPONSE
Disaster Response
Network
Plan
E Training

F
BASIC ELEMENTS OF A
O COUNTER DISASTER PLAN

R Disaster Recovery
Team

E Assess Risk
Disaster Recovery
PREVENTION RECOVERY Plan
Reduce Impact

Review and
Update Plan

AFTER
National Archives of the Philippines
Preparation through education
is less costly than learning
through tragedy.

- Max Mayfield
MICHELLE ANN ROSE apd@nationalarchives.gov.ph

ZAMORA
(02) 8646-7733
+63 945738 2475
Archivist II,
Archives Preservation Division