QUESTIONS AND ANSWERS

ON

PUBLIC SERVICE RULES

BY

AA ESUOLA

ASST. DIRECTOR,
(NATIONAL COUNCIL ON ESTABLISHMENTS/
RULES & REGULATIONS)

OFFICE OF THE HEAD OF THE CIVIL

SERVICE OF THE FEDERATION

NOT FOR SALE

17 MAY 22
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1. Who is the Child of Public Servant?
a. someone who is under the age of 18 years; and
b. the officer’s biological offspring; or
c. offspring of a spouse of the officer; or
d. a child adopted by the officer in accordance with any statutory provision;
and
e. is entirely dependent on the officer
2. As a Civil Servant, you are required to be guided by some Ethical Values in the conduct
of government business. List any ten (10) of such Values.
a. Discipline
b. Honesty
c. Confidentiality
d. Courtesy
e. Avoidance of Delay
f. Courage
g. Integrity and Moral Rectitude
h. Loyalty
i. Political Neutrality
j. Modesty
k. Cooperation
l. Industry
m. Probity and Accountability
n. Tidiness in Work Environment
o. Efficiency
p. Trust
q. Tact
3. What is recruitment? Recruitment means the filling of vacancies by the appointment
of persons not already in the Federal Public Service of the Federal Republic of
Nigeria.
4. Mention five important documents a newly recruited officer should present for
documentation.
a. Letter of Appointment
b. Certificates/Credentials
c. Birth Certificate/Declaration of Age
d. Evidence of State of Origin/Certificate of Local Government
e. Certificate of Medical Fitness
f. Testimonial of good conduct from last employer and last school attended
5. List five types of appointment
a. Pupil appointment
b. Temporary appointment
c. On probation in temporary post
d. Pensionable and permanent appointment
e. Special appointment
f. Contract appointment

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6. A friend of yours desires to be appointed into the Federal Civil Service. Mention five (5)
criteria for appointment into the Federal Public Service:
a. He must not be less than 18 years and not more than 50 years of age;
b. He must possess such minimum qualification as may be specified including
computer literacy;
c. He must be certified by an authorized healthcare provider as medically fit;
d. He must possess a testimonial of good conduct from last employer or from
the last school/college attended;
e. He must provide evidence of state of origin
f. He must possess requisite qualifications as provided for in the Schemes of
Service;
g. He must not have been convicted of a criminal charge
h. He must not have been previously employed and dismissed from a
Government service
7. Under which conditions would a candidate not be considered for employment:
a. If he/she has been convicted of a criminal offence;
b. He/she had been previously employed in a government service and been
dismissed.
c. If he/she is heavily indebted.
d. If he/she is not medically fit
8. What is a contract appointment? A contract appointment is a temporary appointment
(which does not provide for the payment of a pension) to a post of the level to
which an appointment is made by the Federal Civil Service Commission for a
specific period.
9. What categories of people can be offered contract appointment?
a. Pensioners
b. People that are 50 years of age or over as at the time they are being
appointed;
c. Expatriates who possess specialized skills or competencies that are not
readily available
d. Spouses married to Nigerians
e. People who specifically request to be appointed on contract and it is
deemed to be in the best of the service.
10. Differentiate between contract appointment and pensionable appointment
a. Pensionable appointment is permanent and pensionabe while contract
appointment is temporary
b. Pensionable appointment provides for payment of pension while a contract
appointment does not provide for payment of pension;
c. An officer on pensionable appointment is entitled to secondment, leave of
absence, promotion while an officer on contract cannot enjoy these things

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11. Under what condition can an Acting Appointment be made? Acting Appointment is an
appointment made when it is necessary that a particular duty post that is
temporarily vacant should be filled and no officer of corresponding substantive
rank is available.
12. Differentiate between secondment and transfer of service.
SECONDMENT is the temporary release of an officer to the service of another
government, approved Body or any recognized International Organization for a
specified period. If the secondment is at the instance of the officer, it shall be for a
period of two (years) after which the officer can request for extension for another
two (2) years, return to his former office or seek for transfer of service. The total
period of secondment is four (4) years.
If secondment of an officer is in public interest, the period of secondment shall not
be limited.
While an officer is on secondment, the benefitting Agency shall be responsible for
the emoluments and other allowances of the officer
TRANSFER OF SERVICE is the permanent release of an officer from one scheduled
service to another or from one class to another within the same service.
13. List five (5) documents that must accompany application for transfer of service of an
officer
a. Evidence of Qualifications
b. APER for two years immediately preceding the date of appointment
c. Certified True Copy of officer’s Record of Service (RoS)
d. Evidence of confirmation of Appointment
e. Recommendation from the applicant’s employer including a statement that
officer will be released of the application is successful
f. Certificate of Local Government/State of Origin
14. List five conditions to be met before an officer can transfer his/her service
a. The appointment of the applicant must have been confirmed
b. He must not have any disciplinary action pending against him
c. Letter of release from the releasing agency
d. There must be willingness by the accepting organization to accept
e. The must be vacancy
f. The contemplated transfer must not jeopardize the promotion prospects of
serving officers
15. What is a Scheduled Service: A Scheduled Service is a service that is registered
under the Pension Act and which allows for transfer within the same service.
CHARACTERISTICS OF A SCHEDULED SERVICE
a. A scheduled service is structured for career progression
b. It is pensionable and permanent
c. It is funded solely by the Government
d. It involves posting of officers

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16. Differentiate between suspension and interdiction.
a. SUSPENSION
This is a DISCIPLINARY PROCEDURE applied on an officer when a criminal
case has been instituted or is about to be instituted against him/her. The
officer shall be suspended from office without salary pending the
determination of the case. IF THE OFFICER IS NOT FOUND CULPABLE AND IS
DISCHARGED AND ACQUITTED BY THE COURT, HE SHALL BE PAID ARREARS OF
HIS FULL SALARY WITH EFFECT FROM THE DATE OF HIS SUSPENSION
b. INTERDICTION
This is applied on an officer when a serious case that may lead to dismissal
has been instituted against him/her. The officer shall be placed on half
salary pending the determination of the case. IF THE OFFICER IS NOT FOUND
CULPABLE OF THE ALLEGATIONS AGAINST HIM, HE SHALL BE PAID ARREARS
OF HIS SALARY WITH EFFECT FROM THE DATE OF HIS INTERDICTION
IT SHOULD BE NOTED THAT QUERY, SUSPENSION AND INTERDICTION ARE NOT
DISCIPLINARY MEASURES/ACTIONS THAT COULD BE METED OUT TO ERRING OFFICERS.
THEY ARE ONLY DISCIPLINARY PROCEDURES

17. Outline the obligations of an interdicted/suspended officer to his office

a. He shall keep his office informed of the address at which instructions to him
can be delivered
b. He shall notify his office of his intention to leave his station
c. He shall not leave the country without the specific approval of the Head of
the Civil Service of the Federation
d. If he fails to comply with instruction delivered to him at such address within
seven (7) days of such delivery, he will be regarded as absent from duty
without leave
18. What is General Inefficiency? It consists of a series of omissions or incompetence,
the cumulative effect of which shows that an officer is not capable of discharging
efficiently the duties of the office he holds.
Procedures for Removing an Officer for General Inefficiency
The following are procedures for removing an officer for General Inefficiency:
a. The officer’s attention must be brought to his shortcoming
b. Officer must have been warned on three (3) occasion in writing
c. He must have been given an opportunity to improve himself
d. He must have been placed on alternative schedules
e. He must have suffered loss or deferment of his last increment
19. What is misconduct?
Misconduct is a specific act of wrong doing or improper behavior which is inimical
to the image of the service and which can be investigated and proved. It can lead
to termination of appointment or retirement.
Acts that constitute misconduct:

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 i. Scandalous conduct such as:
a. Immoral behaviour
b. Unruly behaviour
c. Drunkenness
d. Foul language
e. Assault
f. Battery
ii. Negligence
iii. Insubordination
iv. Deliberate delay in treating official document
v. Refusal to proceed on transfer or to accept posting
vi. Refusal to take/carry out lawful instruction from superior officers
vii. Habitual lateness to work
viii. Unauthorized removal of public records
ix. Improper dressing while on duty
x. Sleeping on duty
xi. Hawking within the office premises
xii. Membership of cults
xiii. Discourteous behaviour to the public

20. What is serious misconduct?

This is a specific act of very serious wrongdoing and improper behavior which is
inimical to the image of the service which can be investigated and if proven may
lead to dismissal. Acts that constitute serious misconduct:
a. Falsification of records
b. Suppression of records
c. Engaging in partisan political activities
d. False claims against Government officials
e. Absence from duty without leave
f. Conviction on a criminal charge
g. Unauthorized disclosure of official information
h. Bankruptcy/serious financial Embarrassment
i. Violation of Oath of Secrecy
j. Holding more than one full time paid job
k. Divided loyalty
l. Nepotism
m. Bribery
n. Corruption
o. Embezzlement
p. Sexual harassment
q. Misappropriation
r. Advance fee fraud
s. Sabotage
21. A case of serious wrongdoing has been established against an officer in your
organization. As the Chief Executive, list the five (5) disciplinary measures/actions that
can be taken against the officer.

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 a. Dismissal
b. Termination of Appointment
c. Retirement
d. Reduction in Rank
e. Reprimand
f. Surcharge
g. Loss of Pay
h. Withholding of Increment
i. Deferment of Increment
j. Written Warning
k. Verbal Warning
22. Differentiate between Withheld Increment and Deferred Increment. Withheld Increment
and Deferred Increment are both disciplinary measures that can be taken against
an officer
WITHHOLDING OF INCREMENT An increment is said to be withheld when it is
decided not to grant it and the affected officer remains on the same step until the
next incremental date of 1st January
DEFERMENT OF INCREMENT This means that an officer’s increment is postponed
from when it is due to another time. Deferment of increment must not be less than
three (3) months or more than six (6) months. If the deferred increment is
eventually granted, it does not become effective until the day following the
expiration of the specific period of deferment
23. List five conditions under which an officer may be requested to exit the Federal Public
Service
a. If the officer has attained the mandatory retirement age of 60 years or 35
years of service
b. If the officer has committed acts of misconduct
c. If he has committed acts of serious misconduct
d. On grounds of General Inefficiency
e. Failure of promotion examination on three (3) consecutive attempts
f. Failure of combined confirmation examination on three (3) consecutive
times
g. If there is reorganization in the establishment
h. If the officer is invalided by a Medical Board
24. List five ways an officer can exit the Federal Public Service
a. By Dismissal
b. By Termination of Appointment
c. By Retirement
d. By Death
e. By Withdrawal of Service
f. By Resignation of Appointment

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25. What is a petition? A petition is a formal appeal to ultimate authority for special
consideration of a matter affecting an officer personally. Such an authority could
be the Head of Government, Chairman of the FCSC or the HCSF.
26. List five requirements for a petition to be entertained.
a. It must be routed through the petitioner’s immediate superior and proper
Departmental channel
b. It must bear the full name, address and signature of the petitioner(it must
not be anonymous)
c. It must not deal with a case that is already in a court of law
d. It must be legible;
e. It must not be worded in abusive, improper or foul language
f. It must not be submitted more than six months after the decision
complained of has been given;
g. It must not repeat the substance of a previous petition.

27. What is Leave? Leave is the AUTHORIZED ABSENCE of an officer from duty for a
SPECIFIED PERIOD. An officer shall qualify for annual leave not less than six (6)
months after the previous leave within a leave earning service
Types of Authorized Leave
a. Annual leave
b. Casual leave
c. Proportional leave
d. Sick leave
e. Maternity leave
f. Study leave with pay
g. Study leave without pay
h. Sabbatical leave
i. Pre-retirement leave
j. Leave of Absence
k. Leave on compassionate grounds
l. Leave for religious purposes
m. Examination leave
28. What is maternity Leave? Maternity leave is the authorized absence from duty of a
serving female officer granted by a superior officer on account of pregnancy
covering the prenatal and post natal periods
29. What is sick Leave? Sick leave is the absence of an officer from duty on account of
ill-health as authorized by a healthcare provider
30. What is casual leave? This is the absence of an officer from duty for a short period
not exceeding an aggregate of five (5) working days within a leave year as may be
authorized by a superior officer. Casual leave shall only be granted where an
officer has exhausted his/her annual leave

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31. What is sabbatical Leave? Sabbatical leave is the authorized absence of an officer
on GL 15 or its equivalent and above from duty for the purpose of research either
within or outside Nigeria. This is given for a period of 12 months once in five (5)
years.
32. What is study leave? Study Leave is the leave granted to a confirmed serving
officer to undertake an approved course of study within or outside the country
33. What is Proportionate Leave? Proportionate Leave” (Pro-rata) is a vacation granted
to a new or retiring officer in proportion to the number of days he has put into the
service. Any period of service under 30 days is not reckonable for Leave. Officers
who attend courses of instruction/training over a period of six months shall be
entitled to proportionate leave for the period they put in service. An officer who is
retiring within the period of Leave-Earning Service shall be entitled to
proportionate leave
34. An officer is ill and is unable to report for duty. List any three documents with which the
officer can support his prolonged absence from duty
a. Excuse Duty Certificate
b. Light Duty Certificate
c. Medical Certificate of treatment duly authorized by a healthcare provider
35. Mention three types of study leave
In Service Training: An Officer shall be granted in service training for a period not
exceeding two (2) years with normal emoluments, allowances and course fees and
the period of study shall count towards gratuity and pension.
Study Leave with Pay: Study leave with pay shall be granted to an officer with
normal emoluments and allowances. The duration of study leave with pay shall not
exceed two years. If however, an officer has a carry over, the period of extension
shall not be more than one year. This period shall also attract pension, right of
emoluments and allowances.
Study Leave without Pay: Study leave without pay is granted an officer where the
proposed courses of study are not contained in the approved training proposals
for the Ministries/Extra Ministerial Offices. The following are the condition for
study leave without pay:
a. Officers on study leave without pay are not entitled to emoluments and
allowances
b. The duration of the study leave without pay shall not be more than four
years in the first instance, after which the officer can apply for one year
extension if the need arises
c. The period of leave shall not be granted as a break in Service

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36. State five conditions for study leave with pay
Conditions for Study Leave with Pay
a. The officer must not be under any disciplinary action
b. His appointment must have been confirmed
c. He/she must provide evidence of letter of admission;
d. Duration of the course must not be more than two years
e. He must prove that the course would enhance his performance and add
value to the service
f. The course must be relevant to the officer’s profession
37. What is Leave of Absence?
Leave of absence is the absence of an officer from duty authorized on grounds of
public policy. Leave of absence on grounds of public policy is approved by the
Head of the Civil Service of the Federation on the recommendation of the
Permanent Secretary/Head of Extra Ministerial Office. AN OFFICER ON LEAVE OF
ABSENCE SHALL NOT ACCEPT ANY PAID APPOINTMENT WITHOUT PREVIOUSLY OBTAINING
APPROVAL OF THE OFFICE OF ESTABLISHMENTS AND PENSION (PSR 030429)

38. List five types of Leave of Absence?

Types of Leave of Absence
a. Leave of absence to join spouse on course of instruction of not less than 9
months duration abroad;
b. Special Leave of absence to join spouse on grounds of public policy;
c. Leave of Absence for Technical Aid Corps
d. Leave of absence for Special/Personal Assistants;
e. Leave of absence for spouses of Presidents; Vice Presidents, Governors,
Deputy Governors on grounds of public policy
39. What is an Allowance? This is a monetary benefit other than salary granted to an
officer for a specific purpose.
40. List five types of Allowances
Types of Allowance
a. Resettlement Allowance
b. Duty Tour Allowance
c. Estacode Allowance
d. Overtime Allowance
e. Books Allowance
f. Call Duty Allowance
g. Disengagement Allowance
h. Acting Allowance
i. Transport and Local Running
j. Project Allowance
k. Uniform Allowance
l. Teaching Allowance

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41. Estacode Allowance for the following category of officers:
i. Ministers/HoS/Executive Chairmen of Government Agencies - US$900
ii. Permanent Secretaries/CEOs - US$600
iii. GL 15 - 17 or its equivalent - US$425
iv. GL 07 - 14 or its equivalent - US$381
v. GL 01 - 06 or its equivalent - US$206
42. Duty Tour Allowances for the following category of officers:
i. GL 01 - 04 or its equivalent - N10,000
ii. GL 5 - 6 or its equivalent - N15,000
iii. 07 - 10 or its equivalent - N17,500
iv. GL 12 - 13 or its equivalent - N20,000
v. GL 14 - 15 or its equivalent - N25,000
vi. GL 16 - 17 or its equivalent - N37,500
vii. Permanent Secretary or equivalent - N70,000
viii. HOCSF/SGF/Chairmen of Government Agencies or equivalent - N80,000
43. What is Overtime? Overtime is the additional time spent outside the approved time
of work. Overtime allowance shall be paid to officers on GL. 14 and below. In
computing overtime allowance, the normal approved working time per week shall
be from 8:00 am to 4:00 pm from Monday to Friday. This excludes Saturdays,
Sundays and Public holidays. Payment of overtime shall be made for time worked
in excess of the normal working hours.
44. State five circumstances in which officers can work overtime
a. Officers attached to top management/officials;
b. On special assignments
c. Period of budgetary preparations;
d. Period of closing of annual accounts; and
e. Any other assignment as may be approved by the Director General/Chief
Executive and above
45. List five (5) important items that can be found on the Nominal Roll/seniority list of a
government establishment.
a. Name of Officer
b. Date of Birth
c. Sex
d. State of Origin/LGA
e. Qualifications
f. Date of 1st Appointment
g. Cadre
h. Rank
i. Grade Level,
j. Date of Confirmation of Appointment
k. Date of Present Appointment
l. Location
46. You have been requested to forward your vacancy returns to the OHCSF. In what ways
are vacancies created in the Federal Public Service:
a. When an officer is promoted
AA ESUOLA 11
 b. When an officer retires
c. When an officer dies
d. When an officer is dismissed
e. When an officer’s appointment is terminated
f. When an officer resigns his appointment
47. Your agency is seeking to recruit essential staff to fill the available vacancies. Mention
five (5) documents that would be required to enable the Ministry process a request for
waiver from the OHCSF:
a. Request letter for Waiver;
b. Current Nominal Roll of the Organization
c. List of exited staff
d. Authorized Establishment from the OHCSF
e. Budget Appropriation for the exercise
f. List of categories and number of vacancies to be filled;
g. Financial Implication for appointing the new Officers
48. An officer has informed you that he/she would proceed to the United States for a medical
checkup. List the categories of officers that require the approval of the President to
proceed for medical treatment abroad.
a. Members of the Federal Executive Council
b. Inspector General of Police and his Deputies
c. Chairman of the Federal Civil Service Commission and full time Chairmen of
Government Establishments
d. Secretary to the Government of the Federation
e. Head of the Civil Service of the Federation
f. Permanent Secretaries/DGs/CEOs
g. Auditor General for the Federation
h. Accountant General of the Federation
i. Officers of the Armed Forces from the rank of Brigadier General (or its
equivalent) and above
49. The following officers are to only inform the President when proceeding for medical
treatment abroad.
a. Senate President
b. Speaker of the House of Representatives
c. Chief Justice of Nigeria
d. Justices of the Supreme Court
e. Justices of the Court of Appeal
f. Members of the National Assembly

50. List five sources of Information in the Public Service.

a. Public Service Rules,
b. Financial Regulations,
c. Civil Service Handbook,
d. Circulars and Circular letters,
e. Official Gazettes,
f. Treasury Circulars,

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 g. Government White Papers,
h. Laws of the Federation,
i. Constitution of the Federal Republic of Nigeria
51. List four (4) means of official communication In the Federal Public Service
a. Circular and Circular Letters
b. Memos
c. Briefs
d. File Notes
e. Email
f. Handover Notes

52. List four (4) Institutional Frameworks responsible for Appointment, Promotion and
Discipline in the Federal Public Service
a. Federal Civil Service Commission
b. Senior Staff Committee (Pool)
c. Junior Staff Committee (Headquartres)
d. Junior Staff Committee (Pool)
e. Federal Service Management Committee
53. State the composition of the Senior Staff Committee
a. All Directors in the Ministry are members
b. The Permanent Secretary is the Chairman
c. The Director, Human Resource management is a Member/Secretary
d. A Commissioner from the Federal Civil Service shall be in attendance as
Observer
e. Quorum is simple majority provided that a Commissioner from the FCSC is
in attendance
ABSENCE OF A COMMISSIONER FROM THE FCSC SHALL RENDER DECISIONS TAKEN BY
THE SSC NULL AND VOID

54. State the composition of the Junior Staff Committee (Local)

a. Membership: Not less than 7 and not more than 9 senior officers on SGL 12
b. Director, Human Resource Management is the Chairman
c. Quorum is five (5) members including the Chairman

55. State the composition of the Junior Staff Committee (Headquartres)

i. Membership: Not less than 7 and not more than 9 senior officers of the
Ministry in the State who are not below SGL 08. The Chairman of the
State Civil Service shall attend the meeting for appointment matters as
Observer
ii. Director, Human Resource Management is the Chairman
iii. Quorum is five (5) members including the Chairman
56. Write Short Notes on the following:
a. Promotion
b. Conversion
c. Advancement
d. Upgrading
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 a. PROMOTION is the elevation of an officer from a lower rank to a higher rank
having fulfilled the conditions for promotion as stated below:
i. The officer must not have any disciplinary action pending against him
ii. His appointment must have been confirmed
iii. He must have spent the required number of years on post (maturity)
• GL 06 & below - 2 years
• GL 07-14 - 3 years
• GL 15-17 - 4 years
iv. He must possess satisfactory APER for three (3) years
v. He must participate in the promotion examination and score at least
60% of the total score
vi. There must be vacancy
b. CONVERSION is the elevation or movement of an officer from an inferior
cadre to a superior cadre, or from one cadre to another having obtained the
required additional qualification(s) for the post eg conversion from
Executive to Administrative cadre. This is always considered by the SSC and
approved by the FCSC.
c. ADVANCEMENT is the elevation of an officer from a lower grade to a higher
grade level having passed the prescribed confirmation examination as
specified in the Schemes of Service
d. UPGRADING is the elevation of an officer to a higher grade level WITHIN
THE SAME CADRE having obtained additional qualifications
57. Outline the responsibilities/obligations of Government when a pensionable officer dies in
the service of Government
i. Payment of the cost of burial expenses including preparation of the body
and embalmment, settlement of mortuary bills and provision of casket
subject to the following maximum amount:
a. GL 01 - 06 - N100,000
b. GL 07 - 14 - N200,000
c. GL 15 - 17 - N300,000
d. Consolidated- N500,000
ii. Payment to the family of the deceased, the cost of one full page
advertisement in one national newspaper for publication of obituary at
the prevailing rates
iii. Transportation of corpse to officer’s home town at reasonable cost
58. Outline the responsibilities of Government when a pensionable officer dies abroad while
on official duty or course of instruction
i. Repatriation of the corpse at the request of the deceased’s family;
ii. Preparation of the body (embalmment)
iii. Purchase of a reasonable priced coffin or casket as stipulated by airline
regulations
iv. Transportation of corpse to officer’s home town at reasonable cost
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 v. Payment to the family of the deceased, the cost of one full page
advertisement in one national newspaper for publication of obituary at
the prevailing rates
59. What is serious financial embarrassment? Serious financial embarrassment is the
state of an officer’s indebtedness which is causing him serious financial hardship.
An officer is said to have serious financial hardship:
i. When his total debt is more than three (3) times his monthly emoluments
ii. When a court of competent jurisdiction gives ruling that he is a
judgement debtor
iii. When he is adjudged bankrupt or an insolvent wage earner
THE PUNISHMENT FOR SERIOUS FINANCIAL EMBARASSMENT IS DISMISSAL

60. From whom/where can an officer in the Federal Public Service borrow money from?
An officer may borrow money from:
i. the bank, insurance companies, cooperative societies
ii. incur debts through acquiring goods in terms hire purchase provided the
aggregate of his debts is not likely to cause him serious financial
embarrassment
61. From whom/where is an officer prohibited from borrowing money?
i. a person who is directly or indirectly subject to his/her official authority
ii. someone who resides, possesses land or carries on business within the
local limit of his official authority
iii. someone with whom the officer has or is likely to have official dealings;
or
iv. a person who is a registered money lender
62. Mr. Tony Adama, Deputy Director, Staff Welfare/Training was recently posted from
Federal Ministry of Works to Federal Ministry of Women Affairs. The Director, Human
Resource Management reminded him to prepare his hand over note for his successor
before leaving the Ministry. List any five (5) features expected in the handing over note:
a. It must contain the schedule of duties of the office or post
b. Inventory of the office
c. Useful references that will aid the officer taking over
d. It must detail unfinished matters, eg new policies
e. Replies to important letters, inquiries,
f. Files marked B.U (bring up)
g. Dates of impending meetings
h. Matters being KIV (kept in view)
i. Peculiar problems relating to the schedule which may be looked into by an
officer taking over
63. List five classified documents in the Federal Public Service:
a. Restricted Documents
b. Staff Confidential Documents
c. Confidential Documents
d. Secret Documents
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 e. Top Secret Document
64. List five documents of the Federal Executive Council (FEC)
a. Council Agenda
b. Council Memorandum
c. Council Note
d. Council Conclusion
e. Council Extract
65. List five (5) common services Departments in the Federal Public Service
a. Department of Human Resource Management
b. Department of Finance and Accounts
c. Department of Procurement
d. Department of General Services
e. Department of Reform Coordination and Service Improvement
f. Department of Planning, Research and Statistics

66. What is a Brief? A Brief is a summary of the facts of a case or matter drawn up for a
superior officer
FEATURES
a. It must have a good heading which gives an idea of the contents of the brief
b. It must have an introduction which summarizes the subject matter
c. It must contain a clear analysis of the of the issues at stake
d. It must contain a specific recommendation or suggestion
e. It must be concise and constructive
67. Give the full meaning of the following acronyms:
a. OBE - OVERTAKEN BY EVENT
b. KIV - KEEP IN VIEW
c. BU - BRING UP
d. IPPIS - INTEGRATED PAYROLL AND PERSONNEL INFORMATION SYSTEM
e. GIFMIS - GOVERNMENT INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM
f. LEAD P - LEADERSHIP ENHANCEMENT AND DEVELOPMENT PROGRAMME
g. SMAT P - STRUCTURED MANDATORY ASSESMENT BASED TRAINING PROGRAMME
h. FCCSIP - FEDERAL CIVIL SERVICE STRATEGY AND IMPLEMENTATION PLAN
i. LPC - LAST PAY CERTIFICATE
j. FNA - FOR NECESSARY ACTION
k. PA - PUT AWAY
l. PV - PAYMENT VOUNCHER
m. FYI - FOR YOUR INFORMATION
n. SRV - STORES RECEIPT VOUCHER
o. ROS - RECORD OF SERVICE
p. LPO - LOCAL PURCHASE ORDER
68. List five responsibilities of an Accounting Officer
RESPONSIBLITIES OF AN ACCOUNTING OFFICER
a. Ensuring that proper budgetary and accounting systems are established
and maintained to enhance internal control, accountability and
transparency;

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 b. Ensuring that the essential management control tools are put in place to
minimize waste and fraud;
c. Rendering monthly and other accounting returns and transcript to the
Accountant General of the Federation as required by the Financial
Regulations;
d. Ensuring the safety and proper maintenance of all government assets
under his care;
e. Ensuring personal appearance before the Public Accounts Committee to
answer audit queries to ministry/extra ministerial department or agency;
f. Ensuring accurate collection and accounting for all public monies
received and expended;
g. Ensuring prudence in the expenditure of public funds
h. Ensuring proper assessments, fees, rates and charges are made where
necessary.
69. What is Budgeting? A budget is a financial plan for a defined period, often one year.
It is the sum of finances allocated for a particular purpose and the summary of
intended expenditures and income. It also involves proposals for how to meet
them.
70. List five types of Budget.
a. Capital Budget
b. Zero Based Budget
c. Cash Budget
d. Surplus Budget
e. Supplementary Budget
f. Deficit Budget
71. List five (steps) to Budgeting
a. Budget Formulation
b. Budget Approval
c. Budget Implementation/Execution
d. Budget Monitoring
72. List five Approving Authorities for procurement
a. Federal Executive Council
b. Ministerial Tenders Board
c. Permanent Secretary (Accounting Officer)
d. Parastatal Tenders Board
e. Director General/CEO (Accounting Officer)
73. Approval threshold for the following category of officers
a. Permanent Secretary Goods - Less than N20M
b. Permanent Secretary Works - Less than N30M
c. Ministerial Tenders Board Goods - N20M & above but less than N300M
d. Ministerial Tenders Board Works - N30M & above but less than N1.5B
e. DG/CE Goods - Less than N10M
f. DG/CE Works - Less than N20M
g. Parastatal Tenders Board Goods - N10M & above but less than N100M
h. Parastatal Tenders Board Works - N20M & above but less than N500M

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