GROUP ASSIGNMENT : MAINTAINING JOB

DESCRIPTIONS
MGM4127
EMPLOYEE RECRUITMENT AND SELECTION
SEMESTER 2 2020/2021
GROUP 1
LECTURE: DR ROSMAH MOHAMED

NAME MATRICS NO

CAO MING XI 201673

XIAO HAOYAN 204659

NURUL AZIERA BINTI MAZLAN 203498

NURULNADIRAH BINTI MD RODZI 203658

SITI FARAH LIYANA BINTI MD SAID 203657

QUESTION 1
Reasons why it is important to update or write new job descriptions

Nowadays, updating job descriptions is more important to improve the converting

marketplace structures, and more bodies of workers diversity. This could consist of important job

description along with recruitment, selection, compensation, overall performance appraisal, and

schooling and development. In addition, there are a few reasons why it is important to update job

descriptions.

First, the quality of hired employment is one of the reasons for the importance of

updating the new job description. Job description is one of the causes that will affect the new

employment performance. For example, the candidates that have a qualification in the technical

expert such as can adapt materials to a variety of digital formats. In addition, with updating a

new job description it can reduce the low performance of candidates and HR can select the

appropriate employees.

Moreover, the importance of updating the new job description is because the

responsibility has been changed. This is one of the oblivious reasons why HR should update or

write a new job description. Besides, the InAndOut.inc company also mentions that their job

description company was written by their consultant 8 year ago without any updates. So, when

HR is not updating or late to update the new job description it will cause less of the qualified

new hires, and come up with many legal troubles in the organization.

Lastly, Job descriptions are important to support greater employee accountability in the

organization. When the time for a performance review or evaluation comes, a well-written job

description can help employers to maintain their accountability to a position’s needs and

demands from employees. Marvin also says that the InAndOut.inc company needs a new
employer with a good or greater in the organization to accommodate the deep acceleration in

their company. If a job description is vague and open to interpretation, it will be more difficult

for an employer to overcome the lack of performance or areas of improvement in their

employment.

QUESTION 2
An outline of a process for doing this that will yield a set of thorough, current job descriptions

An example of an outline that can be used to produce an up -to -date job overview is to

conduct a thorough analysis of the job requirements of all positions in a company. To do this,

they can use previous information they have about existing jobs and even conduct questionnaires

with their employees for new jobs. In this way, they were able to observe the valuable insights,

talents, and qualities identified by employee responses to the questionnaire. This is because, with

using questionnaire steps as an alternative to hire new employment Marvin can select a good

employment that is suitable with the position that offers from the company to hire 15-20 new

employees.

Besides, generate a new job description and confirm with the consulting team until possible

finalized and then used for hiring. Since the InAndOut.inc company needs to hire new

employees, they must prepare a job description for marketing jobs, which does not have it

because their job description has not been updated in 8 years. So, when they generate a new job

description they can hire qualified new employees for their company.
QUESTIONS 3

A process to be used in the future for periodically reviewing and updating job descriptions.

The process to be used in the future is that the company should provide job descriptions for

all employee’s positions to make sure the employee can know the difference between job

description and job requirement. When the job description is changed, the descriptions must be

revised so that the employee understands what they need to do. Besides, the InAndOut.inc

company has mentioned that the marketing work does not have a job description because their

job descriptions have not been changed in 8 years. It would make it difficult for incoming

marketing employees to understand their roles. This is why companies should provide job

descriptions for all employee’s positions.

Next, when the company is reviewing employee performance appraisals, they can go over the

employee's job description with them and ensure that they have added on any additional duties

that should be included in their job description. Whenever someone leaves the position, the

company can review the job requirements and make any adjustments that are necessary before

placing an announcement for the position. Moreover, the InAndOut.inc company is involved

with the use of technology so that they need to always review for updates as the technology

constantly changes.