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 Introduction
Email is short for electronic mail — it is a
• What is email? method of sending messages across devices.

• Emails were once something new and amazing – they were first sent in the 1970s.

• Emails are much quicker than writing a letter.

To write a letter you need to:

Write your message

Buy a stamp and envelope
Put it in a post box
Wait days for it to arrive
Wait for a letter back from the person you sent it to!

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 Email Accounts
• There are now a huge number of email providers. And most of
them are free to use.

• Lots of people have an email account — they are easy to set-up:

You sign up with You choose a unique email

your details address and password

You choose an You are then

email provider good to go!

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 Writing An Email - Address
• We can address an email to someone by typing their email address in the ‘To’ box.

• An email address has three parts:

the first part is a username (sometimes a person’s name)
the middle part has an ‘@’ (pronounced AT) sign
the last part ends with .com or .co.uk (or similar)

• If you look carefully, you can find options called CC and BCC.
CC (carbon copy) — if you type someone’s email address in the CC box,
they also receive a copy of the email.
BCC (blind carbon copy) — if you type someone’s email address in the BCC box,
they receive a copy of the email BUT the main person you sent it to doesn’t know.

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 Writing An Email - Subject
• The Subject section tells the person getting the email what this email is all about.

• You should make the Subject short, but meaningful, such as ‘English Homework’.

• Don’t leave the Subject section blank — it makes

it hard to find the email again in the future.

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 Writing An Email - Message
• Once you’ve filled in the addresses of people and a subject, you can
write a message.

• Make sure you write the message with the person in mind.
If you are writing to a friend, you can write informally, using slang.

• If you write to a teacher or another adult, you should use formal

language, and check your spelling and grammar. Some email
programs tell you (with a red line) where you have misspelled a word.

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 Writing An Email - Attachments
• You can also insert attachments to an email. The button looks like a paper clip.
Attachments are files (e.g. photos) you can add to your message.

• This is an important option if you need to take a photo of

your homework to send to a teacher for example.

• Make sure you only send files you know are safe. Never send on files from people
you don’t know as these may have a virus and could damage a friend’s computer.

• When your email is ready, and you’ve inserted any attachments you need, you can
press send!

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 Receiving Emails
• When you give out your email address, people can use it to send an email to you.

• When you receive a new email, you will often get a notification to tell you.

• Unread emails wait for you to open in your email client (program).

• When you click / double click on an email, you can

open up the message and view attachments.

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 Receiving Emails - Replying
• When you get an email, there are two buttons - one is “Reply” and
one is “Reply To All”.

• The “Reply” option goes only to the person who sent you the
email. You send an email to just this person, and not anyone else in
the email group.

• The “Reply All” option is used to send an email to everyone who

was addressed in the email. You might use this option to express an
opinion or idea that you want everyone to know about.

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 Receiving Emails - Forwarding
• There is also an option to ‘Forward’ an email. It usually looks like a straight
arrow.

• This lets you send an email you have received to someone else.

• This can be a useful option for many reasons. For example:

If you have been sent a nice email and you think your friend would
enjoy it, you can forward the email for them to see.

If an email has upset you, or makes you worried, you can forward
an email to a parent or teacher and they can take actions to help you.

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