NetSuite Bootcamp Guide

NetSuite Bootcamp Checklist
Introduction
Welcome to the NetSuite Bootcamp. Use this checklist to track your progress and record the quiz results.
The checklist lists the topics that will be covered for the duration of the program divided by day. The bolded
items indicate the training that you need to go through in order to prepare for the quiz for that topic. Training
topics can either be eLearning content or instructor-led training, depending on the topic. To know more about
the topic, click on the Click Here link in the Details section of the checklist or scroll down to the learning detaisl
for the specific day.
Before ending your day, you need to make sure that you’ve comleted all quizzes and hands-on exercises for that
particular day. For quizzes, make sure that you record your scores on the checklist.
NOTE: For your quiz score, record it using percentages instead of the actual score. To compute the percentage,
take your score and divide it by the total number of questions and multiply by 100.
Learning Objectives
By the end of this course, you should be able to:
 Navigate the NetSuite system and perform basic functions such as creating records, reports, and
searches.
 Describe the accounting systems in NetSuite like accounting preferences and policies.
 Create different records on NetSuite with an emphasis on transactions.
 Manage accounts payables and account receivables in NetSuite including the necessary transactions like
invoices, payments, and refunds.
 Generate financial reports as well as well as modify standard reports to show specific financial
information.
 Perform reconciliations in NetSuite such as bank and credit card reconciliations.
 Explain how NetSuite integrates with other system and software like bank feeds.
 Troubleshoot issues and solve problems in NetSuite such as resolving discrepancies and correcting
errors.
 Create reports and saved searches for extracting data out of NetSuite either for review on the site or
export it to a file.
NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

Training Schedule
DAY 1
Done Module Details
☒ Attend Introduction to NetSuite training Click Here
☒ Study Financials – Financials First Tutorials eLearning Click Here
☒ Complete the required exercises Click Here
☒ Take the required quizzes See Below
Module Score Link to Quiz

Introduction to NetSuite 70% Click Here
Working with Journal Entries 10% Click Here
Importing Journal Entries 10% Click Here
Banking and Reconciliation 10% Click Here
Financials – Financials First Tutorials 42% Click Here
DAY 2
Done Module Details
☒ Attend Inventory Management training Click Here
☒ Attend Procure to Pay training Click Here
☐ Complete the required exercises Click Here

Item Master 60% Click Here
Procure to Pay 50% Click Here
Accounts Payable 30% Click Here
Return to Debit 40% Click Here

DAY 3
Done Module Details
☒ Attend Order to Cash training Click Here
☒ Attend Basic Reports & Searches training Click Here

Order to Cash 70% Click Here
Accounts Receivable 100% Click Here
Return to Credit 70% Click Here
Saved Searches 30% Click Here
Financial Report and KPIs 55% Click Here
DAY 4
Done Module Details
☒ Attend Advanced Saved Searches training Click Here
☒ Study the Financial Reports Builder eLearning Click Here

Click Here
Click Here
Click Here
Click Here
Click Here

Day 1 – Introduction to NetSuite
The training schedule for this day prepares you for working with NetSuite by introducing you to the system and
how to use it. It covers basic topics from logging in to navigation to understanding the different tools that are
available to you as a NetSuite user. Additionally, you will also learn about how NetSuite is used by financial users
such as yourself.
Introduction to NetSuite
This is an instructor-led session. Please make sure that you have received an invite for this session; otherwise,
reach out to your instructor so you can be added to this session.
The session is 3 hours long and will cover the following topics:
 Logging in  Accounting Fundamentals
 NetSuite Language o Chart of Accounts
 Navigation o Journal Entries
 Setting Preferences o Memorized Transactions
 Dashboards o CSV Imports
 Record Types  Banking Transactions
 NetSuite Data Model  Bank Reconciliations
 Help Documents
 NetSuite Segmentation
 Accounting Periods
Financials – Financials First Tutorials

This eLearning session continues your introduction to NetSuite by focusing on the important financial aspects of
the system. For this module, you need to access the training through the Oracle NetSuite Learning Center
(ONLC). To access it, your Accounting Manager will share his/her access to you through LastPass.
Click here to access the Financials training module
This covers the following topics:

 Financials Overview  Currency and Exchange Rates
 Segments  Budgets
 Chart of Accounts  Accounting Period Management
 Journal Entries
NOTE: You only need to study the last Financials module of the Financials First Tutorials course for this part of
the training. Also, the last three topics (Currency and Exchange Rates, Budgets, and Accounting Period
Management) are also optional.
Additionally, you go through the eLearning module individually or as a group depending on your learning
preference. You may also perform the exercises in between the sessions so you can apply what you’ve learned
in studying a specific topic.

Required Exercises
Please download this exercise guide for today’s required exercises. The exercises will cover the following topics:
 Working with Subsidiaries

 NetSuite Banking
 Bank Reconciliation
Click here to for the Day 1 hands-on exercises.
Additional Resources
If you need further information on specific topics, you can further study using the following NetSuite course.
Module Links
Basic Usability – Financials First Tutorials Click Here
Working with Journal Entries Click Here
Creating a CSV File for Importing Journal Entries Click Here
Banking Click Here
NOTE: Don’t forget that you can always go to the Help Center or SuiteAnswers to learn more about a particular
topic.
Day 2
The second day of the training focuses on covering Inventory Management and the Procure to Pay business
process. The Inventory Management training will help you understand the different items types available on
NetSuite and how they can be configured to support our clients’ needs. The training continues to Procure to Pay,
the business process that covers purchasing items from a vendor to paying the vendor.
Inventory Management
The Inventory Management course is an instructor-led training that’s about 2 hours long and will walk you
through the inventory process workflow. In the course of the training, you’ll also learn the different item types,
how they’re used, and how they’re set up as well as important reports your clients would be using for managing
inventory.
Procure to Pay
The Procure to Pay training covers important concepts relating to how NetSuite manages this business process
starting with understanding the purchasing workflow and the vendor record. This course is about 2.5 hours long
and also covers the Return to Debit process area.

Here’s a list of the topics that will be covered:
 Purchasing Workflow o Stand Alone Bill

 Vendor Record  Bill Payment
 Purchase Order o Check Payment
 Item Receipt o Multiple Bill Payment
 Vendor Bill  Vendor Return Authorization
o Created from PO o Item Fulfillment
o Billing multiple PO’s o Bill Credit
Required Exercises
 Inventory Management
 Partially Receive Items on A Purchase Order
 Enter A Bill and Request for Approval
 Pay Bills
 Print Checks
 Authorize a Return
Click here to for the Day 2 hands-on exercises.
Module Links
Inventory Management Click Here
Procure To Pay Click Here
Accounts Payable Click Here
Return To Debit Click Here
topic.

Day 3
Day 3 focuses on two topics: Order To Cash and Basic Reports and Searches. Understanding these two will help
prepare you for engaging with clients as these are processes and tools that are very common.
Order To Cash
The Order to Cash process area covers one of the most important part of the business, receiving an order to
fulfilling the order to receiving payment for it. In this training, you will learn all aspects of the process as well as
how it’s handled in NetSuite, specifically covering the following topics:
 Customer Record o Customer Refund  Accounts Payable

 Sales Order Process  Customer Statement o A/P Aging
 Sales Order  Financial Reports o A/P Register
 Customer Deposits o Balance Sheet o Open Bills
 Item Fulfillment o Income Statement  Sales
 Invoice o Cashflow Statement o Sales by Customer
o Created from Sales Order o General Ledger o Sales by Item
o Stand Alone Invoice o Trial Balance o Open Invoices
o Cash Sales o Transaction Detail o Sales Order by Customer
 Customer Deposit Application  Purchases o Sales Order by Item
 Customer Payments o Purchases by Vendor  Accounts Receivable
 Return Authorization o Purchases by Item o A/R Aging
o Item Receipt o Purchase Order Register o A/R Register
o Credit Memo o Open Purchase Order
Basic Reports & Searches

Reports and searches are the most common way of getting specific information from NetSuite when you need it.
If there’s one feature that you will use regularly on NetSuite, it would be saved searches and reports. This
training gets you started with using the functionalities but it’s worth exploring it more because of how much
easier your job can be when you master it.
Required Exercises
 Drop Ship and Special Order Items

 Creating Sales Orders
 Record a Customer Deposit
 Fulfill a Sales Order
 Basic Searches
Click here for the Day 3 Exercise Guide.

Module Links
Order To Cash Click Here
Accounts Receivable Click Here
Return To Credit Click Here
Creating Saved Searches Click Here
Financial Reports and KPIs Click Here
topic.
Day 4
You’ve already been introduced to the topics that will be covered: Saved Searches and Financial Reports Builder.
Day 4 goes deeper into these two features as understanding what you can do with these two functionalities will
be extremey useful in making your lives easier as a financial user in NetSuite.
Saved Searches
The saved search course covers practically everything there is to saved searches including additional features
like automated emailing, highlighting results, using summary types, and formulas. Make sure you take notes and
ask questions for this one, there’s going to be a lot to learn.
Financial Reports Builder

The Financial Reports Builder (FRB) course also goes a little bit deeper in the functionalities that was not covered
in the initial discussions. While FRB is not necessarily complicated, it can be confusing to use at first so it’s
important to pay attention to how things are configured and practice on your demo account often.
Here’s the link to the recording: https://web.microsoftstream.com/video/b72826ce-9241-4905-acc6-

4460283a9d05?channelId=775ee39c-2ed3-4851-babe-74cac350ed38
NOTE: The training covers both Saved Searches and Financial Reports Builder. Feel free to skip the Saved
Searches part of the recording so you can focus on reports builder training.

Required Exercises
 Advanced Saved Searches
Click here for the Day 4 Exercise Guide.
Module Links
Using Standard Reports Click Here
Customizing Standard Reports Click Here
Financial Reports Overview Click Here
Financial Statement Layouts Click Here
Matrix Reports Click Here
Creating Saved Searches Click Here
Adding In Depth Analysis to Searches Click Here
Publishing Saved Searches Click Here
topic.

Appendix: Day 1 Hands-on Exercises
Hands-on Practice
These hands-on practice activities can help you practice what you’ve learned during the training session. These
can also serve as helpful references to prepare you for the daily quizzes.
Please download the following Exercise Guides to start the optional hands-on exercises:
 Basic Usability
 Financials
 Banking
Required Exercises
Working with Subsidiaries (NetSuite OneWorld)
In closing a period, the review of the journal entries register reveals that the transactions posted to a different
account and subsidiary. Some JEs also do not have the Department, Class and/or Location tagged to the correct
account. What would be the best way to correct this?
Please recreate the scenario on the demo account in NetSuite and write your proposed solution/steps here:
NetSuite Banking
In a One World account, a user is unable to select different bank accounts for a vendor when writing a check.
What might be the probable cause and how to resolve it?
Bank Reconciliation
Checking the Bank Reconciliation report, it shows previously reconciled transactions as unreconciled. What
would you do?

Hands-on Practice
 Item Management
 Procure to Pay
 Accounts Payable
 Return to Debit
Required Exercises
Inventory Management
The new inventory manager would like to know the difference on the impact of the beginning balance if he
creates an Inventory Worksheet and set Transaction Order field to either First Transaction in Day or Last
Transaction in Day. Refer to the data given below:
Date Transaction Quantity Running Balance
2/28/2023 Inventory Adjustment 100 100

3/01/2023 Sales Order 10 100
3/05/2023 Item Fulfillment for SO 10 90
3/07/2023 Purchase Order 15 90
3/11/2023 Item Receipt for PO 15 105
3/11/2023 Standalone Invoice 25 80
He created an Inventory Worksheet dated 3/11/2023 for 75 quantities.
What would be the beginning balance as of 3/12/2023 if:

 Last Transaction in Day?
 First Transaction in Day?
Please recreate the scenario on the demo account in NetSuite and write your answer here and explain why:

Procure to Pay
Partially Receive Items on a Purchase Order
Client sent an email to receive the purchase order from a vendor. Client confirms that they only received 5 out
of the 15 ordered and is stored in on a warehouse location. How would you receive an incomplete order from a
vendor in NetSuite.
NOTE: You can use any vendor and item configured on your demo account.
Please recreate the scenario on the demo account in NetSuite and write the steps you took to do it:
Enter A Bill and Request for Approval

You received a telephone bill that you need to enter in NetSuite? How would you do it and request for approval?
NOTE: You can use any vendor on your demo account.
Pay Bills
Your client is requesting for you to process bills for your company. How would you process several bills at once?
Print Checks
After processing your bill payments, how would you print the checks?

Authorize a Return
Client would like to return a purchase because they sent us a wrong item. Authorize the return of merchandise
to the vendor. Request client to approve the return and make sure the changes are reflected in the inventory.

Hands-on Practice
 Order to Cash
 Accounts Receivable
 Return to Credit
 Financial Reports and Searches
Required Exercises
Order to Cash
Drop Ship and Special Order Items
Our company needs to create some items which will be sent directly to the customer from their suppliers (drop
ship). They also have some special items which are ordered just-in-time. So, when the sales order is created, a
purchase order is automatically created and sent to the supplier. The supplier will then send back the items to
our company to fulfil the order. How would you create this on NetSuite?
Creating Sales Orders

You received a request to create a sales order for AAA LTD with the following information:
 PO#: 123234  Country : US
 Date: Today  Address 1: 2955 Campus Drive
 Location: Any Location  Address 2: Suite 100
 Memo: For approval  City: San Mateo
 Item: Any Inventory Item | QTY 10 | custom  State: CA
Rate = 50  Zip: 94403
 Shipping Address:  Term: Net 30

Record a Customer Deposit
The client receives an advance payment from a customer for the Sales Order created in Exercise 2. Record a
customer deposit against the Sales Order for the amount of 300 USD.
Fulfill a Sales Order

The client requested the you fulfill the sales order you’ve previously created.
Basic Searches
The CEO would like a report that displays the total count of completed sales (Cash Sale, Invoice) over the last 12
months which has a date filter:
 Needs to see a summary of all the orders for each customer plus a total for the year.
Please recreate the scenario on the demo account in NetSuite and write your proposed solution here:

Hands-on Practice
 Advanced Searches
 Financial Reports and Searches
Required Exercises
Advanced Saved Searches
Scenario 1: The accounting department regards balances that have been overdue for a longer period as ones
that have a lesser chance of getting paid back.
 As one way to measure this, they would like to perform a simple calculation of Overdue Balance * Days
Overdue, calling this the “True Balance.”
We will need to execute a simple formula to measure this:

 The result should be displayed as a currency value, but rounded to the next highest whole number.
 The built in Round function goes to the nearest whole number.
 To go to the highest whole number, we need to build a formula using the SQL expression CEIL.
Saved Search Results Columns should show:

1. Name
2. Overdue Balance
3. Days Overdue
4. True Balance
5. True Balance (rounded)
6. True Balance (higher integer)
Scenario 2: To plan the sales strategy and better predict future revenue, the CEO needs to identify which
customers are generating the most revenue and which ones are not. They would like to see a consolidated list of
all customers in a grid.
He needs to see:
 The total amount of all customer invoices

 The number of invoices from each customer
 The rank of each customer based on the amount of their invoices
 The percentage of spending per invoice
 The average invoice amount
To help perform the analysis, they also need to have the flexibility to view the data from different perspectives.
Create a Saved Search with filtering options so users can refine the Search results.
Saved Search Results Columns should show:

1. Customer Name
2. Total Amount of Invoices (paid in full)
3. # of Invoices (paid in full)
4. Spending Rank (1 is low)
5. Percentage of Total Spend
6. Average Invoice Value
Scenario 3: ABC Company has an upcoming trade show, and the marketing team wants a list of
customers to invite.
They want a list of customers in the Subsidiary* who have purchased specific items** or have
made purchase within the last 12 months. On the results of the Search they want to know when
did the first sale to the customer happen.
NOTE: Feel free to use any subsidiary and item record on the demo account.
Results should show:

 Name of the Customer
 Main contact person
 Phone
 Email
 Subsidiary

NetSuite Bootcamp Guide

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

NetSuite Bootcamp Guide

Uploaded by

Copyright:

Available Formats

NetSuite Bootcamp Checklist

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

☒ Study Financials – Financials First Tutorials eLearning Click Here

☒ Complete the required exercises Click Here

☒ Take the required quizzes See Below

Module Score Link to Quiz

Working with Journal Entries 10% Click Here

Importing Journal Entries 10% Click Here

Banking and Reconciliation 10% Click Here

Financials – Financials First Tutorials 42% Click Here

☒ Attend Procure to Pay training Click Here

☐ Complete the required exercises Click Here

☒ Take the required quizzes See Below

Module Score Link to Quiz

Procure to Pay 50% Click Here

Accounts Payable 30% Click Here

Return to Debit 40% Click Here

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

☒ Attend Basic Reports & Searches training Click Here

☐ Complete the required exercises Click Here

☒ Take the required quizzes See Below

Module Score Link to Quiz

Accounts Receivable 100% Click Here

Return to Credit 70% Click Here

Saved Searches 30% Click Here

Financial Report and KPIs 55% Click Here

☒ Study the Financial Reports Builder eLearning Click Here

☐ Complete the required exercises Click Here

☒ Take the required quizzes See Below

Module Score Link to Quiz

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

Financials – Financials First Tutorials

Click here to access the Financials training module

This covers the following topics:

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

 Working with Subsidiaries

Click here to for the Day 1 hands-on exercises.

Working with Journal Entries Click Here

Creating a CSV File for Importing Journal Entries Click Here

Banking Click Here

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

 Purchasing Workflow o Stand Alone Bill

Click here to for the Day 2 hands-on exercises.

Procure To Pay Click Here

Accounts Payable Click Here

Return To Debit Click Here

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

 Customer Record o Customer Refund  Accounts Payable

Basic Reports & Searches

 Drop Ship and Special Order Items

Click here for the Day 3 Exercise Guide.

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

Accounts Receivable Click Here

Return To Credit Click Here

Creating Saved Searches Click Here

Financial Reports and KPIs Click Here

Financial Reports Builder

Here’s the link to the recording: https://web.microsoftstream.com/video/b72826ce-9241-4905-acc6-

NetSuite Bootcamp Checklist | ©2024 ScaleNorth Advisors. All Rights Reserved.

 Advanced Saved Searches

Click here for the Day 4 Exercise Guide.

Customizing Standard Reports Click Here

Financial Reports Overview Click Here

Financial Statement Layouts Click Here