EVENT DOCUMENTATION

ORGANIZER : Envision Events

COLLABORATION : Creative Events, 4Ever Milestone Event, Kinaiya Event
Planner, Boean Events and Be Cloud Event Company

TITLE OF THE EVENT : Tourism Carnival

THEME
DATE/DAY OF THE EVENT
TIME OF THE EVENT
VENUE OF THE EVENT
ANTICIPATED NUMBERS
: Carnival
: October 3 & 4 / Tuesday & Wednesday
: 9:00 Am – 5:00 Pm
: WCC Aeronautical and Technological College -North
Manila Gymnasium (7th Floor)
: 100 And Above

EVENT DESCRIPTION:
Tourism carnival is an event for traditional “Pinoy perya” such as color games, ring
tosses, etc. Experience the thrill of these classic core memory games where you
showcase your skills and performance in playing classic “perya games” with the
essence of eco-tourism. Tourism carnival brings joy to every student and gives a
memorable and thrilling experience with this exciting event.

OBJECTIVES OF THE ACTIVITY:

After this event, the participants will be able to:

1. Enjoy their time after the preliminary exam and relax since all of us are stressed
2. Will relive moments together with their friends or fellow classmates.
3. Make new friends since this carnival is not only for SIHM students but also for other
departments and the faculty.
4. To create a feeling of school spirit, inclusion, and good will amongst the students
and employees of WCC Aeronautical Technological College.
5. To provide the opportunity to promote and raise awareness of Filipino culture.
6. To make the event’s attendees experience something entertaining and
memorable experience.
EVENT PROPONENT

Tourism Carnival involves such organizers as Envision Events together with Creative
Events, 4Ever Milestone Event, Kinaiya Event Planner, Boean Events, and Be Cloud Event
Company. Envision Events drives at the center of organizing and supervising such
processes as advertising, logistics, venue arrangement, and general advertisement of
the show. Working with other event planning partners provides additional exposure and
specialization to the execution of the event.

Event Organizer: Envision Events

Collaboration: Creative Events, 4Ever Milestone Event, Kinaiya Event Planner,

Boean Events and Be Cloud Event Company

Organization/ College: School of International Hospitality Management

WORKING COMMITTEE
Activity Chairman: Certificate:
Head: Rey Balundo Head: Rossenda Paa
● Almira Diaz ● Dayle Arcega
● Jeemwell Revilloza ● Mariane Posadas
● Steeven Kurt Senica ● Joanne Almera

Activity Co-Chairman: Technical:

Head: Roan Gonzaga Head: Kyle Dingle
● Lea Mae Escobido ● Mary Gabrielle Medel
● Divine Ramos ● Jd Reyes
● Clarence Jacob Tan ● Faye Franscine Naag

Communication: Peace & Order:

Head: Philip Ching Head: Patrick Yumang
● Kerby Andino ● Francisco Acab Iii
● Chantal Bernardo ● Valerie Raro
● Andrea Alejandro ● Joshua Gabriel
● Nathalie Diane Fiedacan ● Yurich Bayon-on

Registration: Physical Facilities and Décor:

Head: Chrissellove Legaspi Head: Christine Mesqueriola
● Trixie Kate Velasco ● Janel Maranan
● Gehlyn Orolfo ● Ma. Katrina Silvestre
● Godwynette Vien Moises ● Angelene Adoreno
 ● Gian Carlo Pe ● Mary Angeli Nario
● Kyla Mae Manalac
Evaluation: ● Angel Cruz
Head: Stefhanie Pineda
● Jhanna Tablete Food and Beverage:
● Micaela Talavera Head: Cedrick Magbitang
● Marivec Dayson ● Jazzlyne Tagle
● Almira Diaz
Publicity and Production: ● Mariane Posadas
Head: Jessa Amante ● Gehlyn Orolfo
● Beatrix Canares
● Charette Mae Angeles
● Dorothy Mescallado
● Emerald Alcantara
● Divine Ramos
● Dyna Nicole Oraya Event Adviser/s: Ms. Anne Uy- Julian
● Rachelle Mazano

TARGET AUDIENCE:

The target audience for this events are the professors, students in senior high school,
students in college at any programs, and personnel’s working at WCC ATC North Manila. The
event organizers want the audience to experience the excitement of the tourism carnival as it
brings back the tradition of every Filipino carnival. This event is open to everyone who is
interested to play, unwind, and get to experience different varieties of food at the tourism
carnival. The event organizers would like to provide a platform for students, professors, personnel
to experience the exciting activities, games, and performances.

EVENT PROGRAMME:

WORLD TOURISM DAY 2023: TOURISM CARNAVAL

EVENT THEME
OCTOBER 10-11, 2023| 9:00 AM-5:00 PM
PROGRAMME
The Tourism Carnaval is a two-day event held on October 10-11, 2023, it started at 9AM
to 5PM at the WCC Aeronautical and Technological College/- North Gymnasium. This World
Tourism Day 2023: Tourism Carnaval will showcase the students’ knowledge and skills as they
organize an event that will be helpful to their improvement and organized skills.
 DAY 1
OCTOBER 10, 2023
TIME ACTIVITY WHO

6:00 AM Arrival to Site All the Event Organizer

9:00 AM Opening Ceremony Host: Janel Maranan

9:15 AM National Anthem Ms. Sheries Rosales

9: 20 AM Welcoming Remarks Mice Adviser: Ms. Anne Uy-

Jullian

9:30 AM Presentation of the Event Calendar Chairman: Rey Balundo

9:40 AM Presentation of the event activities

10:00 AM Start of the Tourism Carnaval

activities

12:00 PM LUNCH BREAK

1:00 PM Continues of the Tourism Carnaval

activities

5:00 PM End of the First Day of Tourism

Carnival
 DAY 2
OCTOBER 11, 2023

TIME ACTIVITY WHO

8:00 AM Arrival to Site All the Event Organizer

10:00 AM Start the Tourism Carnaval Activities

12:00 PM LUNCH BREAK

4:00 PM Announcing the Raffle Draw Winner Event Organizer: Trixie

Velasco, Roan Gonzaga and
Faye Franscine Naag

5:00 PM Closing Remarks Chairman: Rey Balundo

6:00 PM End of the Tourism Carnival Activities

FINANCIAL STATEMENT

An accurate and detailed summary of expenses on a certain event/activity.

Gather all financial data like cash flow statements. Organize it in a logical and coherent
manner. Generate the movement of cash in and out. Make relevant disclosures such
as notes to accounts.

Particulars Date Price Quantity TOTAL

Meals 4,875
Transportation 1,910
Booth Materials 20,200
& Decoration
Promotion 1,540
TOTAL

SOURCE OF FUNDS:

One of the major sources of this event was the ticket sales from the activities,
games, and the ticket entrance from the guests. Aside from that, before the event
started the main source of funds of this event was from the event organizers.
ATTACHMENTS:

1. Approved Event Proposal

2. Invitation
3. Certificate Sample
4. Event Poster/ Pub mat
5. Floor Plan and Stage Design
6. Signed Requisition Letter/Forms for Venue and other School Property
7. Event Evaluation Results
8. Expenses/ Receipts
9. Minuets of the Meeting
10. Picture Documentation (Meeting, Pre-Event, During the Event and Post Event) (4
Square pictures or 2 Landscape Rectangle Pictures with description or short write

1. INVITATION
2. CERTIFICATE SAMPLE

3. EVENT POSTER/PUBMAT
 4. FLOOR PLAN AND STAGE DESIGN

FS – FOOD STALL FT – FREE THROW DG – DESTINATION

GAME

TB - TICKET BOOTH TL – TARGET LOCK QP – QUESTION POOP

PB – PHOTO BOOTH TBB – THROW BALL BUCKET GTL – GUESS THE LOGO

CTRC – COVER THE RED CIRCLE RT – RING TOSS CT – COIN TOSS

TRB – TRAVEL BALL DB – DEDICATION BOOTH EF – ELECTRIC FAN

FW – FERRIS WHEEL
5. SIGNED REQUISITION LETTERS/FORMS FOR VENUE AND OTHER SCHOOL PROPERTY
6. EVENT EVALUATION RESULTS

This is the result of our 2-day tourism carnival. Evaluated by several persons
who participated in the Tourism Carnival event.
7. EXPENSES/ RECEIPTS
8. MINUTES OF THE MEETING
9. PICTURE DOCUMENTATION (MEETING, PRE-EVENT, DURING THE EVENT, AND POST
EVENT) (4 SQUARE PICTURES OR 2 LANDSCAPES RECTANGLE PICTURES WITH DESCRIPTION
OR SHORT WRITE UPS).

During the meeting, we talked about the assigned tasks for every section.
How much the contribution is, how many days are left to do our tasks and the
deadlines, and the appointed persons.

In the pre-event, we set up six booths in the gym and designed them for
the tourism carnival.
During the event, we had a lot of visitors from the different courses. Also,
the teachers joined us, and they loved and got entertained by the event.
 After the 2-day tourism carnival, all MICE students helped clean the gym, and
we took a whole MICE class picture.

Prepared by: Submitted to:

BSTM 4C and BSHM 4A ANNE BEVERLY UY-JULIAN

Event Organizer OSOA Coordinator