There are several excellent applications for documentation management systems and

archiving, each catering to different needs and preferences. The best choice depends
on your specific requirements and the size of your organization. Here are some
widely used and well-regarded options:

1. Microsoft SharePoint:
 Key Features: Collaboration, document versioning, workflow
automation, integration with Microsoft Office.
 Suitable for: Medium to large enterprises using Microsoft technologies.
2. Google Workspace (formerly G Suite):
 Key Features: Cloud-based collaboration, real-time editing, version
history, integration with Google Drive.
 Suitable for: Organizations using Google's ecosystem, especially for
collaboration on documents.
3. Confluence by Atlassian:
 Key Features: Team collaboration, knowledge sharing, document
versioning, integration with Jira.
 Suitable for: Agile teams, software development, project management.
4. M-Files:
 Key Features: Metadata-based organization, workflow automation,
version control, mobile access.
 Suitable for: Small to large businesses with complex document
management needs.
5. DocuWare:
 Key Features: Document capture, workflow automation, electronic
signatures, cloud-based storage.
 Suitable for: Businesses with a focus on digitizing and automating
document-intensive processes.
6. Alfresco:
 Key Features: Open-source, content management, document
versioning, workflow automation.
 Suitable for: Organizations looking for an open-source solution with
customization options.
7. Box:
 Key Features: Cloud-based storage, file sharing, collaboration tools,
integration with third-party apps.
 Suitable for: Businesses needing a scalable cloud-based solution for
document storage and collaboration.
8. Docusign:
 Key Features: Electronic signatures, document tracking, secure storage.
 Suitable for: Organizations requiring a solution primarily for document
signing and approval processes.
 9. Evernote Business:
 Key Features: Note-taking, document storage, collaboration, search
functionality.
 Suitable for: Small to medium-sized businesses for organized note-
taking and collaboration.
10. Zoho Docs:
 Key Features: Cloud-based document storage, collaboration tools,
version control.
 Suitable for: Small to medium-sized businesses looking for an
affordable document management solution.

When selecting a documentation management system, consider factors such as your

organization's size, budget, collaboration needs, and integration requirements. It's
also essential to choose a system that aligns with your workflow and can scale as
your business grows.

Implementing integrated management systems typically involves coordinating

various aspects such as quality management, environmental management, and
occupational health and safety. A suitable document management system (DMS) for
integrated management systems should be able to handle diverse document types,
support collaboration, ensure compliance, and facilitate efficient workflows. Here are
some DMS options that can be well-suited for organizations implementing
integrated management systems:

1. ISOvA Document Control:

 Key Features: Specifically designed for ISO compliance, document
versioning, access control, audit trail.
 Suitable for: Organizations aiming for ISO certification and compliance.
2. MasterControl:
 Key Features: Document control, quality management, compliance
tracking, electronic signatures.
 Suitable for: Regulated industries with a focus on quality and
compliance.
3. Intelex:
 Key Features: Document control, health and safety management,
environmental management, compliance tracking.
 Suitable for: Organizations with a focus on EHS (Environment, Health,
and Safety) and compliance.
4. QT9 QMS:
 Key Features: Quality management, document control, non-
conformance tracking, audit management.
  Suitable for: Organizations implementing integrated quality
management systems.
5. AssurX:
 Key Features: Document management, compliance tracking, quality
management, workflow automation.
 Suitable for: Regulated industries with complex compliance
requirements.
6. SAP Document Management System:
 Key Features: Integration with SAP ERP, document versioning, workflow
management.
 Suitable for: Organizations using SAP for enterprise resource planning.
7. SharePoint with Compliance Features:
 Key Features: Document management, collaboration, compliance
features (with customization or third-party add-ons).
 Suitable for: Organizations using Microsoft technologies, with the need
for customization.
8. Enablon:
 Key Features: Integrated risk management, compliance management,
document control.
 Suitable for: Organizations focusing on risk and compliance
management as part of integrated systems.
9. IQMS EnterpriseIQ:
 Key Features: Quality management, document control, supply chain
management.
 Suitable for: Manufacturing organizations with integrated quality and
supply chain needs.
10. Dynamics 365 for Finance and Operations:
 Key Features: Document management, compliance features, integration
with Microsoft Dynamics.
 Suitable for: Organizations using Microsoft Dynamics for enterprise
resource planning.

Before selecting a specific DMS, it's crucial to conduct a thorough analysis of your
organization's requirements, industry regulations, and the specific needs of your
integrated management systems. Additionally, consider factors such as scalability,
ease of use, and the level of support provided by the DMS vendor. A pilot or trial
period can also help evaluate how well the chosen DMS aligns with your
organization's goals.