DIRECTORATE GENERAL OF

CIVIL AVIATION
Process for Pilot to Apply for
Renewal of Class 2 Medical
Assessment
 Training Objectives
By the end of this module, you will be able to:

• Identify the pre-requisites for renewal of a medical

assessment by Class 2 applicants.
• Define the renewal process for a class 2 medical
assessment.
• List down different sections from a medical form.
• Apply validation and business rules.
Introduction
The Directorate of Medical is responsible for the approval and
issuance of Class I, II and III medical assessment to a pilot
applicant/Air Taxi and Commercial Operator (ATCO) which is a
pre-requisite for issuing a license.

This training aims at covering the following topics:

• Renewal of class 2 medical assessment.

• The pre-requisites and process flow for obtaining a
medical assessment.
• The components of a form used for filing a
medical assessment (Renewal).
• The roles and responsibilities of each party involved.
 Introduction
All candidates must obtain a medical clearance each time they wish to get their licenses renewed.
This topic gives an insight to the procedure of undergoing the renewal of a medical examination with an approved medical
authority as per the medical standards notified by the Medical Directorate of DGCA. In this training we will cover the
renewal procedure for Class 2 candidates. Class 2 medical assessment is required for applicants and holders of:

Commercial Pilot’s License (Airplane and Student Pilot’s License (Glider)

Helicopter)

Pilot’s License (Microlight) Student Pilot’s License (Glider)

Student Pilot’s License (Airplane) Student Pilot’s License (Glider)

Student Pilot’s License (Helicopter) Student Pilot’s License (Glider)

Student Pilot’s License (Helicopter)

Application registration Medical form submission Medical examination Renewal of medical assessment
with existing computer and
PMR no
Pre-requisites for
Pilot to Apply for Renewal
of Class 2 Medical
Assessment
Understanding the pre-requisites

All candidates must obtain a medical clearance each year.

The applicant must be registered on the DGCA portal with a valid eGCA ID.

The candidate must be over and equivalent to 16 years of age but less or equal to 65 years.

Renewal is done based on last medical assessment validity.

Process Flow:
Pilot to Apply for
Renewal of Class 2
Medical Assessment
The Flow Chart
Let us understand how a Applicant apply for Renewal of Class 2 Medical Assessment.

Step 1 Step 2 Step 3

The applicant visits the Next, the applicant visits Applicant selects the
eGCA portal and register the eGCA portal to raise a DGCA empaneled
with existing computer request for a Medical. Examiner or the Air force
Center mentioned in last
and PMR number or
assessment for
register as a new pilot. A Medical Assessment.
unique ID is issued and
sent as an email or a text Note: For renewal, the applicant must apply 0-30 days prior to expiry of validity.
message.
Note: Format of an e-application E-Application ID–YYYY/eGCA ID/MD/MEA/XXXX

YYYY- Current Year MD – Medical Directorate MEA- Medical Examination Assessment

The Flow Chart
Let us understand how a Applicant apply for Renewal of Class 2 Medical Assessment.

Step 4 Step 5 Step 6

The applicant is then required to fill the An application ID is generated on Upload investigation
e-form as per the nature of request. In case of Air form submission. Additionally, an reports before going for
force center, applicant needs to pay the fees and email and SMS notification is sent the medical examination.
select slot for the examination. He/ She submits to the applicant.
the application online along with a photograph. The email will contain the list of
The e-form must contain the applicant's complete blood tests that he/she needs to
personal details and medical declaration. perform.

YYYY- Current Year MD – Medical Directorate MEA- Medical Examination Assessment

The Flow Chart
Let us understand how a Applicant apply for Renewal of Class 2 Medical Assessment.

Step 7 Step 8 Step 9

The applicant visits the DGCA The examiner(s) will DMS(CA) at the Medical
empaneled Examiner or the conduct the checkup and Directorate receives the
Air force Center for checkup after that the applicant medical application.
and re-validates the form in will be issued a medical The Medical Directorate
front of the examiners. certificate (CA-35). DMS(CA)/team marks the
The Applicant has to carry The medical certificate applicant as fit/temporary
hard-copy of ID proof that he (CA-35) is available for unfit/permanent Unfit.
had uploaded during download at the eGCA
registration and that ID will portal.
be verified.

Note: Applicant will see list of DGCA empaneled examiners from DGCA website and book appointment offline.
Note: In case of DGCA empaneled examiners, a single examiner will conduct the checkup.
 The Flow Chart
Let us understand how a Applicant apply for Renewal of Class 2 Medical Assessment.

Step 10 Step 11 Step 12

In case of fit, the medical A medical assessment/ The medical assessment/

assessment will be sent over unfitness letter is unfitness letter in a PDF
eGCA portal as well sent generated, and a PDF is format is sent to the
through email. available for download at applicant and the
In case of unfit, the unfitness eGCA portal with applicant’s employer (if
applicant login. mentioned).
letter will be sent over eGCA
portal as well sent through
email.
Form Details: Pilot to
Apply for Renewal of
Class 2 Medical
Assessment
Form Details: Common Forms

The following forms are for renewal of a medical assessment:

• Basic Details
• Medical Declaration
• View e-Application
• Medical Center Selection
• View CA-35
• View Medical Assessment
Form Details: Introduction

Before we dive into the topic, let us take a quick look at some important common details about different e-forms:

• Whatever information and details the applicants have submitted, will be visible to the medical examiners. Whatever
reports and information shared by applicant and examiners, will be visible to the DGCA officers.

In the following few screens, we will look at different e-form.

DGCA Empaneled Examiner Air force Boarding Centers

 Renewal of Class 2 Medical : Login Screen

Note: Pilot will login through eGCA ID and Password.

Renewal of Class 2 Medical : Medical Center Selection

After successful login, Applicant (Note: The Applicant must apply

will navigate to Renewal of Class 2 0-30 days prior to expiry of
Medical. validity for renewal.)
 Renewal of Class 2 Medical : Medical Center Selection

(In case Air force Center is mentioned in the Last Medical)

Select the center and click on
“Next”. After proceeding the
application once, you can view
your applications in Track Status.
Renewal of Class 2 Medical : Make Payment (In case of Air force Center)

View the Fee details and click on “Submit” to

pay fees for Air force Center.
 Renewal of Class 2 Medical : Make Payment (In case of Air force Center)

Agree to the “Terms

and Conditions”

Click on “Submit” to proceed

further.
 Renewal of Class 2 Medical : Select Slot (In case of Air force Center)
Select the “Center”, “Date of Examination” and “Slots for the Examination” and then save the slot details.

Note: Actual window for booking appointment is 30 days or less than validity date. For early or delayed appointment,
NOC is required
 Renewal of Class 2 Medical : Basic Details

An applicant sees the following sections in the ‘Basic Details ’ tab of the application form:

Personal Address Contact License

Details Details Details Details

Last Medical Flying

Details Experience
 Renewal of Class 2 Medical : Basic Details
After selecting the medical center, the Applicant will be redirected to the Basic Details tab. Personal Details will be
auto populated.
 Pilot to Apply for Renewal Class 2 Medical Assessment : Basic Details
Contact Details and Address will be auto populated based on the information provided by the Applicant at the time
of registration.
 Pilot to Apply for Renewal of Class 2 Medical Assessment : Basic Details
Flying Experience and Last Medical Details will be auto populated. Applicant has to fill Employment and License
Details.
 Pilot to Apply for Renewal of Class 2 Medical Assessment : Basic Details

Upload Passport
size photograph.

Click on “Next”

Note: E-Application ID is valid for 30 days’ after submission of the Application.

 Pilot to Apply for Renewal of Class 2 Medical Assessment : Medical Declaration

After filling Basic details, Applicant will fill Medical Details. Medical Declaration tab consist of Medical
Declaration, Medical Details and Applicant’s Declaration.

Medical Application is

Applicant will accept the

Applicant can add upto 5 Medication Details.
Declaration and then click on
Applicant can also delete the record.
“Submit”.
 Pilot to Apply for Renewal of Class 2 Medical Assessment : Print Preview

At end of page, option to Preview Application before or after submission is available

Applicant can “Preview” form. Click on “Print” to save file as pdf in your system. Click on “Close” to go back
to your form.
 Pilot to Apply for Renewal of Class 2 Medical Assessment : Upload Investigation Reports

After submitting the application, View application from “Track Status” and Upload Investigation Reports.

Applicant is allowed to upload Test reports(any

additional) till Application is marked fit/unfit after
medical examination and Certificate is generated.
 Pilot to Apply for Renewal of Class 2 Medical Assessment : Re-Validation Screen

After uploading the test reports, View application from “Track Status” and Re-validate the Medical Declaration.

Cancel appointment option is with the

After filling medical details, click on “Revalidate Application”.
applicant before the import of application
Medical Declaration is editable till e-Application is imported by
by DGCA Empaneled Examiners or 2 days
Examiner. Applicant needs to revalidate the declaration on the day
prior to appointment date in case of Air
of visiting the Examiner/ Air force center.
Force
 Payment: SMS and Email
S.No Event
1 Send Back of Medical Request
to Examiner Medical Request
back to Examiner
2 On successful submission of
Medical Request for Class I,II
or III for Civil/DGCA Examiner
3 30 days prior to last Medical
Assessment expiry
4 Submission of Medical
application by Examiner
5 Submission of Medical
application by Examiner
6 Submission of Medical
application by Medical
Assessor
7 Submission of Medical
application by Medical
Assessor
8 2 Month prior to last Medical
Assessment expiry
Details
Medical Request back to Examiner
Request Medical through Portal Application
30 days prior to last Medical Assessment expiry
When applicant is marked as FIT by the examiner
When applicant is marked as Temporary/Permanently
UNFIT by the examiner.
When applicant is marked as FIT by the DGCA
When applicant is marked as Temporary/Permanently
UNFIT DGCA.
2 Month prior to last Medical Assessment expiry
Description
Your request has been SEND BACK TO EXAMINER by DGCA with Application Id
XXXXXXXXXXXXXXX on DDMMYYYY.
Your request has been SUCCESSFULLY REGISTERED for MEDICAL with Application Id
XXXXXXXXXXXXXXX on DDMMYYYY.
For the list of list of required investigation, please check your registered EMAIL ID.
Your last Medical Assessment will expire on DDMMYYYY. Kindly apply for renewal before
expiry.
Examiner has SUCCESSFULLY COMPLETED your Medical Request for Application Id
XXXXXXXXXXXXXXX on DDMMYYYY.
For Medical Certificate, please check your registered EMAIL ID/eGCA Portal.
Your Medical Request with Application Id xxxxxXXXXXXXX has been COMPLETED by the
MEDICAL EXAMINER with recommendation.
For Medical Certificate, please check your registered EMAIL ID/eGCA Portal.
Your Medical Request has been SUCCESSFULLY COMPLETED by DGCA for Application Id
XXXXXXXXXXXXXXX on DDMMYYYY.
For Medical Assessment, please check your registered EMAIL ID/eGCA Portal.
Your Medical Request with Application Id xxxxx has been COMPLETED , You have been
declared TEMPORARY UNFIT till DDMMYYYY on DDMMYYYY.
Your last Medical Assessment will expire on DDMMYYYY.
Roles and Operations : Pilot
to Apply for Renewal of
Class 2 Medical Assessment
Roles and Operations

All candidates must obtain a medical clearance each year.

Examiner
• View Medical
DMSCA/Medical
Application
Assessor
• Verification of
Pilot/ATCO • View Medical
Applicant
• Request for Medical Application
• Complete Medical
Assessment to DMS • Assignment of
Application
Medical Application
• Visit Medical • Issue of Medical
• Complete Medical
Centers/Examiners Food
Certificate Discretionary
for Medical Request
Assessment 20% 15% of Medical
• Issue
Assessment
Validation and
Business Rules:
Pilot to Apply for Renewal
of Class 2 Medical
Assessment
Validation and Business Rules: General Rules for Medical Application

Listed below some general validation and business rules for issuance of a medical assessment:

• The Applicant must apply 0-30 days prior to expiry of validity for renewal.
• Applicant will be restricted to the mentioned Air force center in the last assessment. Else he/ she will proceed with DGCA
Empaneled Examiner
• Actual window for booking appointment is 30 days or less than validity date. For early or delayed appointment, NOC is
required
• Applicant is allowed to upload Test reports within 0-30 days of appointment date in case of Air Force Centers and before
it reaches back office, till application is marked fit/unfit after medical examination and certificate generated in case of
DGCA Empaneled Examiners
• Cancel/ Update appointment option is with the applicant (2 days prior to appointment date in case of Air Force/before
the import of application by DGCA Empaneled Examiners)
• A medical examiner cannot consecutively examine an applicant for next 2 years. Example:- Year 2019 Examiner A, Year
2020 Examiner B, Year 2021 Examiner C. Again Applicant can appoint Examiner A in 2022.
• Medical Declaration Revalidation is editable till e-Application is imported by DGCA Empaneled Examiner. Applicant needs
to revalidate the declaration on the day of visiting the examiner/ center.
eGCA Helpline

• Toll free no. 1800-11-3422

• Email ID egcasupport@dgca.nic.in
• Raise Support Request – Navigate through eGCA Login
eGCA Helpline… Cont.
Troubleshoot options

• In case of network lost or application taking too much time to load, then “Refresh” the application.
• At the time of “Search”, the Application ID or eGCA ID should not contain space.
• If DMS(CA)/Medical Assessor wants some re-examination for particular section(Medical/Eye/ENT/Aviation Medicine), they will
“Send Back” to the examiner. Examiner can find that applications under “Examination to be Conducted” section and only the
particular section would be available to edit.