Deviation from Source-to-Contract Procurement Process

Approval of RfQ Waiver

Competitiveness and fairness are key to effective and professional sourcing. An inquiry method that supports both is
the Request for Quotation (RfQ), the solicitation of offers based on the good / service package from multiple
competing suppliers. For procurement inquiries exceeding an existing RfQ limit (minimum value for which an RfQ is
mandatory), any exceptional waiver of the mandatory RfQ requires explicit management approval and
justification of this single source situation. Approval of this application means that both applicant and approver
jointly take full responsibility for this process non-conformance and its consequences. The completed and signed
form must be retained as part of the PR purchase requisition / PO purchase order documentation if possible in SAP.

1. Classification
Category of goods / services or
project name (if available):
ElectroMagnetic Flowmeters
Detailed description of goods / services / project:
Fully wired and programmed,3”ASME 150lb flange connections,Temp:-
6 to 90degC,Sensor size:DN80,Electrodes:Fixed Hastelloy C,Accuracy:
+- 0.3%

Applicable RfQ limit as defined by Estimated cost / budget / procurement spend (in EUR or other applicable currency,
Procurement (EUR 5,000): detailed cost estimate; in case of contract renewal aggregate annual procurement spend):

Looking back: In case of renewal of contract / prolongation / budget extension: How many times has an “approval
of deviation” already been granted (give details, e.g. effective dates and expiry dates)?

None

Looking ahead: How long is the single sourcing expected to last (one-off demand versus contract for a few
months/years)? How will this single sourcing impact future inquiries? Will this single sourcing lead to one or more
single sourcing situations in the future?

Approximately 6months

Purchase requisition number: Organizational codes of internal business partners that have the demand
(also add BASF Group companies and sites covered):
PR:1062188716
AE71 and AE72

PASTIS number of selected Name and address of selected supplier:

supplier (if available):
Manu Electronics
Vendor:1365913 Australia

 Buyer Name of applicant: Organizational unit:

Requisitioner Abhijeet Roy

Signature of applicant: Date:

2. Approval /Acceptance

Name of Title of Organizational unit Signature of Date

approver / acceptor approver / acceptor approver / acceptor
Mr. Julian Pritchard General Manager

Mr. Christian Geierhaas Vice President-ORA

If application by Internal Business Partner (requisitioner) then

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 Deviation from Source-to-Contract Procurement Process
Approval of RfQ Waiver

approval signature by: Internal Business Partner representative responsible for budget (purchase requisition)
approval (minimum Vice President; for Management Consulting: President) and
acceptance signature by: Procurement Cluster Head responsible for respective category (minimum Vice President)
or equivalent function at delegation partner (minimum Vice President)

If application by Buyer then

approval signature by: Procurement Cluster Head responsible for respective category (minimum Vice President) or
equivalent function at delegation partner (minimum Vice President)

3. Justification
Mandatory detailed explanation
list potential suppliers and their specific exclusion criteria;
describe efforts made to identify and consider alternative
Only available source because … sources; explain how BASF quality, safety or cost would
be substantially and adversely affected if this supplier is
not used; give reasons for short lead time

No alternative supplier exists with a suitable a) Flowmeters sensor unit and converter are
X technical / functional offer and sufficient programmed through a special control head designed
experience and developed by Manu Electronics.
b) Batch controller is used to converts all flowmeter data
to operator controls and it is proprietary of Manu
Electronics.
No alternative suppliers exists with a technical / c) As per requirement, Manu Electronics has provided
functional solution approved by Internal Business us printer support which is interfaced with their Batch
Partner controller.
d) There is no need of PC or other networking options.
e) Very good experience of dealing with Manu
Electronics.
Replacement / spare parts / duplication (identical
design), supplement to basic equipment / delivery
by OEM is required

Political situation in the country or statutory /

contractual provisions prevent compliance with
standard process

Emergency situation demands immediate action

(insufficient lead time)

Other reasons (describe in detail)

Optional statement by procurement if application by Internal Business Partner (requisitioner):

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