Key Area: Human Resource Management

HR Policy No.: 06
Systems.
Authorized By: Head- HR Sub Key Area: Personnel Data Base

I PERSPECTIVE

To provide for a framework and process by which personnel data inventories can be
maintained & updated on a continuous basis and are retrievable for decisions related to
human resources.

II POLICY:

2.1 It would be mandatory on the part of all employees to keep the company informed
about change in personal data that the company has on its record.

2.2 HR department will develop the HR database containing all required details of
employees.

III PRACTICES:

3.1 An employee shall inform about any change in any of the following subjects to the
HR Head in writing.

 Name
 Addition in educational qualification / technical / professional qualification
 Address / telephone numbers.
 Marital Status
 Additions in the family.
 Death of any of the dependents.
 Employment of any relative in any of the concern of the company.
 Training undergone during the period.
a) In-company
b) Off-company
 Special assignments / achievements.
 Health status changes.
 Promotions/additional responsibilities.

3.2 On the 1st April every year the HR facilitator shall send a prescribed personal data
form to each employee which shall be filled-in by him and returned to the personnel
department by 15th April. The HR department shall update its record on receipt of the
form and place the paper in the personal file of the employee