SPREADSHEET

1. explain the purpose of a spreadsheet;

Purpose of a spreadsheet
A spreadsheet is a table consisting of cells (columns, row locations) that hold accounting or financial
data and simulates the traditional spreadsheet. It captures displays and manipulates data.

2. use appropriate terminologies and notions commonly associated with spreadsheet;

Common features

o Workbook - A workbook is a file that contains one or more worksheets to help you organize
data.
o Worksheet - A single page or sheet within a workbook
o Column - A complete vertical range of cells
o Row - One complete horizontal range of cells
o Cell - An area where a column and a row intersect; this is where data is typed. Each cell can
contain a label, value or formula
o Cell address - The location of a cell formed by the column letter followed by the row number
e.g. A1, C5
o Range - A group of adjacent cells that is selected in order to perform an operation on all the
cells
o Label - – Textual data entered into a cell
o Value – A numerical value inserted into a cell
o Formula – Mathematical expression beginning with an = sign that is evaluated to return a result
o Function – A predefined/ready made formula

3. use basic pre-defined systems functions;

1. Place the cursor in the cell in which you want the function to be placed
2. Type in formula beginning with =
OR
Use the fx button and select the appropriate formula.

Sum - adds all the numbers in a range of cells

Syntax
=SUM(numberl,number2, ,..)
A
1 Data
2 -5
3 15
4 30
5 '5
6 TRUE
Formula Description (Result)
=SUM(3, 2) Adds 3 and 2 (5)
 =SUM(A2:A4) Adds the first three numbers in the column above (40)
=SUM(A2:A4, 15) Adds the first three numbers in the column above, and 15 (55)
=SUM(A5,A6, 2) Adds the values in the last two rows above, and 2. Because nonnumeric
values in references are not translated, the values in the column above are
ignored (2)

Average - calculates the average of cells that contains numbers

Syntax
=AVERAGE(number1,number2,. )

A
1 Data
2 10
3 7
4 9
5 27
6 2
Formula Description (Result)
=AVERAGE(A2:A6) Average of the numbers above (11)
=AVERAGE(A2:A6, 5) Average of the numbers above and 5 (10)

Min - determines the smallest number in a set of numbers

Syntax
=MIN(nurnber1,number2,)
A
1 Data
2 10
3 7
4 9
5 27
6 2
Formula Description (Result)
=MIN(A2:A6) Smallest of the numbers above (2)
=MIN(A2:A6,0) Smallest of the numbers above and 0 (0)

Max — determines the largest number in a set of numbers

Syntax
=MAX(numberl,number2,...)
A
1 Data
2 10
3 7
4 9
5 27
6 2
Formula Description (Result)
=MAX(A2:A6) Largest of the numbers above (27)
 =MAX(A2:A6, 30) Largest of the numbers above and 30 (30)
Count — counts the number of cells that contains numbers
Syntax
=COUNT(numberl ,number2,. . )
A
1 Data
2 Sales
3 12/8/2008
4
5 19
6 22.24
7 TRUE
8 #DIV/0!
Formula Description (Result)
=COUNT(A2:A8) Counts the number of cells that contain numbers in the list above (3)
=COUNT(A5:A8) Counts the number of cells that contain numbers in the last 4 rows of the list
(2)
=COUNT(A2:A8,2) Counts the number of cells that contain numbers in the list, and the value 2 (4)