Dear [Recipient's Name],

Thank you for granting our company the opportunity to serve your esteemed institution through
the awarded project.

Regrettably, unforeseen circumstances beyond our control may prevent us from completing the
full project scope within the originally set timeframe. We are actively addressing these time
constraints and striving to adapt to the situation as best we can.

Our primary focus is on managing factors such as installation dependencies and equipment
availability, both of which are impacting our progress. Despite these challenges, we are
committed to overcoming these obstacles and ensuring the project's successful completion at
the earliest possible date. Your understanding and support during this period are greatly
appreciated.

Furthermore, given that the delays are due to factors beyond our control, we respectfully
request that your office consider extending the final delivery date without imposing any
"liquidated damages" specified in our contract.

Thank you very much, and we hope for a positive response to this humble request.

Sincerely,

[Your Name]
[Your Title]
[Your Company]