Table of Contents

Introduction 0-1
Welcome ............................................................................................................ 0-1
Microsoft Dynamics Courseware Contents ........................................................ 0-2
Documentation Conventions .............................................................................. 0-3
Student Objectives ............................................................................................. 0-4
Chapter 1: General Ledger Setup 1-1
Objectives ........................................................................................................... 1-1
Introduction ......................................................................................................... 1-1
Currency and Exchange Rate Setup .................................................................. 1-2
Lab 1.1 - Set up a Currency Exchange Rate .................................................... 1-12
Periods and Fiscal Year Setup ......................................................................... 1-14
Lab 1.2 - Create Periods in a New Fiscal Year ................................................ 1-18
Date Intervals ................................................................................................... 1-19
Reason Codes .................................................................................................. 1-23
Financial Dimensions ....................................................................................... 1-25
Lab 1.3 - Assign Ledger Account Dimension Values ....................................... 1-32
Financial Dimension Sets ................................................................................. 1-33
Period Allocations ............................................................................................. 1-34
Summary .......................................................................................................... 1-44
Test Your Knowledge ....................................................................................... 1-45
Quick Interaction: Lessons Learned ................................................................. 1-47
Solutions ........................................................................................................... 1-48
Chapter 2: Chart of Accounts Setup 2-1
Objectives ........................................................................................................... 2-1
Introduction ......................................................................................................... 2-1
Main Account Categories ................................................................................... 2-2
Chart of Accounts ............................................................................................... 2-4
Main Account Information ................................................................................... 2-7
Main Account Administration Information ........................................................... 2-9
Main Account Setup Information ...................................................................... 2-11
Configuring Account Structures ........................................................................ 2-12
Advanced Rules ............................................................................................... 2-14
Ledger Setup .................................................................................................... 2-17
Lab 2.1 - Enter a Main Account ........................................................................ 2-22
Lab 2.2 - Account Allocation Terms ................................................................. 2-23
Accounts for Automatic Transactions ............................................................... 2-24
Inquiries and Reports Related to the Chart of Accounts .................................. 2-26
Summary .......................................................................................................... 2-28
Quick Interaction: Lessons Learned ................................................................. 2-31
Solutions ........................................................................................................... 2-32
Chapter 3: Journal Setup 3-1
Objectives ........................................................................................................... 3-1
Introduction ......................................................................................................... 3-1
Journal Setup ..................................................................................................... 3-2
Journal Controls ................................................................................................. 3-9
Journal Descriptions ......................................................................................... 3-10

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Balance Control Accounts ................................................................................ 3-11

General Ledger Parameters ............................................................................. 3-13
Lab 3.1 - Set Up Journals ................................................................................. 3-15
Summary .......................................................................................................... 3-17
Test Your Knowledge ....................................................................................... 3-18
Quick Interaction: Lessons Learned ................................................................. 3-20
Solutions ........................................................................................................... 3-21
Chapter 4: General Ledger Daily Procedures 4-1
Objectives ........................................................................................................... 4-1
Introduction ......................................................................................................... 4-1
General Ledger Journals .................................................................................... 4-2
Enter General Ledger Transactions ................................................................... 4-4
Lab 4.1 - Daily Transactions ............................................................................... 4-7
Lab 4.2 - Daily Transactions with Balance Control ............................................. 4-9
Posting Multiple Journals ................................................................................. 4-11
Approval Journals ............................................................................................. 4-13
Example: Gathering Data for an Approval Journal ........................................... 4-17
Voucher Templates .......................................................................................... 4-18
Periodic Journals .............................................................................................. 4-20
Lab 4.3 - Entering Periodic Transactions ......................................................... 4-24
General Ledger Transaction Reversal.............................................................. 4-27
Reversing Entries - General Journals .............................................................. 4-31
Inquire and View Reports on Daily Journal Transactions ................................. 4-32
Summary .......................................................................................................... 4-34
Test Your Knowledge ....................................................................................... 4-35
Quick Interaction: Lessons Learned ................................................................. 4-37
Solutions ........................................................................................................... 4-38
Chapter 5: Sales Tax Setup 5-1
Objectives ........................................................................................................... 5-1
Introduction ......................................................................................................... 5-1
Sales Tax Overview ........................................................................................... 5-2
Ledger Posting Groups ...................................................................................... 5-4
Lab 5.1 - Create a Ledger Posting Group ........................................................ 5-10
Sales Tax Authorities ....................................................................................... 5-12
Lab 5.2 - Create a Sales Tax Authority ............................................................ 5-15
Lab 5.3 - Create and Assign a Vendor to the Sales Tax Authority ................... 5-16
Sales Tax Settlement Periods .......................................................................... 5-18
Lab 5.4 - Setup of Sales Tax Settlement Periods............................................. 5-22
Sales Tax Codes .............................................................................................. 5-24
Sales Tax Codes Intervals................................................................................ 5-32
Lab 5.5 - Set Up Sales Tax Codes Intervals .................................................... 5-36
Sales Tax Groups ............................................................................................. 5-38
Item Sales Tax Groups ..................................................................................... 5-43
Sales Tax Jurisdictions ..................................................................................... 5-45
Lab 5.6 - Comprehensive Setup of Sales Tax .................................................. 5-47
Lab 5.7 - Including Sales Tax in Journal Amounts ........................................... 5-54
Sales Tax Transactions .................................................................................... 5-55
Sales Tax Exemption ....................................................................................... 5-61

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Lab 5.8 - EU 115 Sales Tax Directive .............................................................. 5-63

Withholding Sales Tax ...................................................................................... 5-66
Summary .......................................................................................................... 5-69
Test Your Knowledge ....................................................................................... 5-70
Quick Interaction: Lessons Learned ................................................................. 5-73
Solutions ........................................................................................................... 5-74
Chapter 6: Financial Features 6-1
Objectives ........................................................................................................... 6-1
Introduction ......................................................................................................... 6-1
Financial Reason Codes .................................................................................... 6-2
Fill Utility ............................................................................................................. 6-7
Summary ............................................................................................................ 6-8
Test Your Knowledge ......................................................................................... 6-9
Quick Interaction: Lessons Learned ................................................................. 6-10
Solutions ........................................................................................................... 6-11
Chapter 7: Cash and Bank Management Setup 7-1
Objectives ........................................................................................................... 7-1
Introduction ......................................................................................................... 7-1
Bank Transaction Types ..................................................................................... 7-2
Bank Transaction Groups ................................................................................... 7-4
Lab 7.1 - Create Bank Transaction Types and Bank Transaction Groups ......... 7-5
Cash and Bank Management Parameters ......................................................... 7-7
Payment Purpose Codes ................................................................................... 7-9
Bank Groups .................................................................................................... 7-10
Bank Accounts ................................................................................................. 7-11
Lab 7.2 - Create a Bank Group and Bank Account .......................................... 7-16
Check Layout ................................................................................................... 7-18
Lab 7.3 - Define a Check Layout ...................................................................... 7-23
Summary .......................................................................................................... 7-25
Test Your Knowledge ....................................................................................... 7-26
Quick Interaction: Lessons Learned ................................................................. 7-27
Solutions ........................................................................................................... 7-28
Chapter 8: Cash And Bank Management Daily Procedures 8-1
Objectives ........................................................................................................... 8-1
Introduction ......................................................................................................... 8-1
Create Checks .................................................................................................... 8-2
Delete a Check ................................................................................................... 8-3
Lab 8.1 - Create and Delete a Check ................................................................. 8-4
Deposit Slips ...................................................................................................... 8-6
Lab 8.2 - Create a Deposit Slip .......................................................................... 8-9
Void Unposted Checks ..................................................................................... 8-11
Refund Checks ................................................................................................. 8-11
Lab 8.3 - Check Refund ................................................................................... 8-13
Bank Remittance .............................................................................................. 8-14
Payment Reversal ............................................................................................ 8-15
Reconcile a Bank Account ............................................................................... 8-17
Summary .......................................................................................................... 8-20

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Test Your Knowledge ....................................................................................... 8-21

Quick Interaction: Lessons Learned ................................................................. 8-23
Solutions ........................................................................................................... 8-24
Chapter 9: Accounts Payable Setup 9-1
Objectives ........................................................................................................... 9-1
Introduction ......................................................................................................... 9-1
Payment Schedule ............................................................................................. 9-2
Terms of Payment .............................................................................................. 9-4
Payment Days .................................................................................................... 9-7
Lab 9.1 - Terms of Payment ............................................................................... 9-8
Cash Discounts .................................................................................................. 9-9
Payment Fee .................................................................................................... 9-14
Methods of Payment ........................................................................................ 9-18
Lab 9.2 - Method of Payment, Terms of Payment, and Cash Discount ........... 9-24
Vendor Groups ................................................................................................. 9-26
Lab 9.3 - Create a Vendor Group ..................................................................... 9-30
Accounts Payable Posting Profiles ................................................................... 9-31
Lab 9.4 - Vendor Posting Profile ...................................................................... 9-34
Accounts Payable Vendors .............................................................................. 9-36
Lab 9.5 - Vendors ............................................................................................. 9-42
Summary .......................................................................................................... 9-43
Test Your Knowledge ....................................................................................... 9-44
Quick Interaction: Lessons Learned ................................................................. 9-45
Solutions ........................................................................................................... 9-46
Chapter 10: Accounts Payable Daily Procedures 10-1
Objectives ......................................................................................................... 10-1
Introduction ....................................................................................................... 10-1
Invoice Journals in Accounts Payable .............................................................. 10-2
Invoice Register ................................................................................................ 10-2
Invoice Approval Journal ................................................................................ 10-13
Lab 10.1 - Register an Invoice ....................................................................... 10-16
Vendor Invoice Pool Excluding Posting Details .............................................. 10-19
Lab 10.2 - Invoice Pool Excluding Posting ..................................................... 10-21
Invoice Journal ............................................................................................... 10-23
Lab 10.3 - Invoice Journal .............................................................................. 10-25
Voucher Template .......................................................................................... 10-27
Payment Journals ........................................................................................... 10-29
Lab 10.4 - Payment Journals ......................................................................... 10-39
Prepayments .................................................................................................. 10-43
Lab 10.5 - Setup and Track a Prepayment..................................................... 10-47
Invoice Matching ............................................................................................ 10-50
Charges to Purchase Order Invoices ............................................................. 10-60
Edit Open Transactions .................................................................................. 10-64
Reverse a Closed Transaction ....................................................................... 10-66
Lab 10.6 - Reverse a Closed Transaction ...................................................... 10-68
Print Management .......................................................................................... 10-69
Summary ........................................................................................................ 10-76
Test Your Knowledge ..................................................................................... 10-77

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Quick Interaction: Lessons Learned ............................................................... 10-79

Solutions ......................................................................................................... 10-80
Chapter 11: Accounts Receivable Setup 11-1
Objectives ......................................................................................................... 11-1
Introduction ....................................................................................................... 11-1
Payment Schedule ........................................................................................... 11-2
Terms of Payment ............................................................................................ 11-4
Payment Days .................................................................................................. 11-7
Lab 11.1 - Terms of Payment ........................................................................... 11-9
Cash Discount ................................................................................................ 11-10
Payment Fee .................................................................................................. 11-13
Methods of Payment ...................................................................................... 11-18
Lab 11.2 - Set up a Method of Payment ......................................................... 11-23
Customer Groups ........................................................................................... 11-24
Lab 11.3 - Create a Customer Group ............................................................. 11-28
Accounts Receivable Posting Profiles ............................................................ 11-29
Lab 11.4 - Set Up a Customer Posting Profile................................................ 11-32
Accounts Receivable Customers.................................................................... 11-34
Lab 11.5 - Create a Customer ........................................................................ 11-41
Summary ........................................................................................................ 11-43
Test Your Knowledge ..................................................................................... 11-44
Quick Interaction: Lessons Learned ............................................................... 11-46
Solutions ......................................................................................................... 11-47
Chapter 12: Accounts Receivable Daily Procedures 12-1
Objectives ......................................................................................................... 12-1
Introduction ....................................................................................................... 12-1
Free Text Invoice - Description and Usage ...................................................... 12-2
Lab 12.1 - Create Free Text Invoices ............................................................. 12-10
Payment Journals ........................................................................................... 12-12
Lab 12.2 - Settlements - Entering an Accounts Receivable Payment Journal
(Cash Receipt) ............................................................................................... 12-23
Edit Open Transactions .................................................................................. 12-25
Lab 12.3 - Edit Open Transactions ................................................................. 12-29
Placing an Accounts Receivable Transaction on Hold ................................... 12-31
Reverse Settlements ...................................................................................... 12-32
Lab 12.4 - Reverse a Settlement .................................................................... 12-34
Reimburse a Customer .................................................................................. 12-35
Lab 12.5 - Reimburse a Customer ................................................................. 12-36
Reason Codes ................................................................................................ 12-39
Print Management .......................................................................................... 12-40
Summary ........................................................................................................ 12-47
Test Your Knowledge ..................................................................................... 12-48
Quick Interaction: Lessons Learned ............................................................... 12-50
Solutions ......................................................................................................... 12-51

v
Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement
Financials I in Microsoft Dynamics® AX 2012

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Microsoft Official Training Materials for Microsoft Dynamics®
Your use of this content is subject to your current services agreement