Africa Institute of Music

Meeting minutes for Management meeting

Venue : AIM Library
Date : 4 November 2023
Attendees: Dr. Maria Park Kim, Ms. Nakalema Rebecca, Ms. Elezebeth Edward, Mr. Ouma Silas, Mr.
Bbosa DeoGratias, Mr. Nakasala Sam, Mr. Kitego Sam
Time : 11:20am – 1:30pm

Items Discussions
Welcome The chair welcomed and thanked the members for the work done.
remarks and
communication
from the chair
The order of the 1) Minutes reading, reaction and approval
meeting accepted 2) Report and reaction
3) Discussion, decision and approval
4) AOB
5) Closure of the meeting
Minutes reading Members agreed and passed the minutes.
from 7 October
2023
Report and Reports attached.
reaction Reaction:
1. ICT
i) Suggestion from the members to develop a connected
information within department.

2. Academic Registrar
i) All departments need to prepare for the inspection from
the Makindye Health Office for the Certificate application
especially the canteen and sick bay.
3. Facility
i) Mr. Ouma will work with Mr. Luwagga Fred to get the
missing drum parts during holiday.
ii) Due to the financial situation, the installment for
cable/extension in library and other new containers shall
be postponed till the situation stable.
4. Student Guild
i) The cabinet was advised to draft the proposal of the
constitution and present it on their Annual General
Meeting (AGM). The AGM should be announced early to
the students and has to be done in the beginning of next
semester.

Discussion and 1. Application for Certificate program

reactions i. Requirements
 The members agreed applicant should be qualified
either by; Academic – O level or Musical excellency

2. Canteen
 There is still complaint about the service therefore
 the members agreed to bring another person. Ms.
Nakalema will be responsible to look for one during
the holiday.

3. Library digital system

 The ICT office will be responsible to do survey and
research about purchasing clouds and present the
budget. The implementation should be in the new
academic year (August 2024)

4. Events
i. Band Gala
 The members agreed to have person in-charge as
below:
MC :Ms. Kerunen Suzan
Stage management: Production major
Program: Ms. Nakalema Rebecca
Ticket selling/checking: Ms. Elezebeth and team
ii. Verdi Night
 MC: Ms. Kerunen Suzan and Mr. Kitego Samuel

Action point 1. Health Care services

Mr. Ouma will give the details from Mildmay Hospital.

2. Library
Librarian required to reserve text books (book shelves) and no
text books should be lent to students.

AOB -
Closing Meeting was adjourned at 1:30pm.

Recorded by: Approved by:

Ms. Elezebeth Edward Prof. Maria Park Kim

Secretary, Management meeting Chair, Institute Principal