COE-Strategic HR &

Talent Management

NTPC R&R Colony, Darlipali NTPC Bhadla NTPC Kudgi

HR Policies in NTPC
(Session for ET Batch)
NTPC Koldam NTPC Kayamkulam NTPC Rojmal

Follow us on: /ntpc1 /ntpcltd1 /ntpclimited /Company/ntpc /ntpclimited

NTPC: Vision, Mission and Core Values
Vision Mission

To be the World’s Provide Reliable Power and Related

Leading Power Company, Solutions in an Economical, Efficient
Energizing India’s Growth and Environment friendly manner,
driven by Innovation and Agility

Core Values

I C O M I T
NTPC HR Vision

“To enable our people to be a

family of committed
world class professionals,
making NTPC a learning organization”
NTPC HR Strategy – 4 HR Building Blocks

✓TalentInduction ✓ Competitive Compensation

✓Talent Building Competence Commitment & Benefits
✓ Leadership Development ✓ Rewards & Recognition
Building Building

✓Performance Management
✓Performance Culture System
✓Culture of Celebrations Culture Systems ✓ Digitalization, Paperless
✓Team Work operations
✓Work Life Balance
Building Building
✓ Knowledge Management

✓Organization Introspection &

Renewal
HR Organization Architecture

Strategy &
Policy Corporate

Enablers Regions

Implementors Projects/
Stations
HR Organization Structure in NTPC – Corporate Functions

PMI (Apex Learning

Institute) HR-Tech

@ MAUDA @ MAUDA @ NOIDA @ MAUDA

HR Organization Structure in NTPC – Regional HQs and Sites

@ MAUDA
NTPC HR Policies : 06 Key Themes (Around 70 Policies)

Employment & Employee Benefits Social Security

Service Conditions Schemes

Human Resource Employee Welfare & Employee Services

Development Relations

ESS - MANAS - Policy Portal - HR Policy Manual / Policy Clarifications

8
Employment & Service Conditions
Recruitment CDA Rules /
Policy Service Rules Disciplinary Working Hours
Procedure

Placement & Policy in HIV Human Rights Equal

Transfer Policy AIDS Policy Opportunity
Policy

Pay Fixation Allowances -

Pay Scales Rules DA, NPA & HRA
Locational

Company Allowances
Leased under Cafeteria TA Rules Overtime
Accommodation

9
CTC (ET on Regularization)
ITEM EXPLANATION E1 (On regularization
& after probation)
Basic Pay Regularized (1 increment given) 41200
Dearness Allowance @ 29.4% of Basic Pay (w.e.f. 01.01.2022) 12112

A. BASIC PAY + DA 53312

Other Perks & Allowances 35% of Basic Pay (Cafeteria Allowance) 14420
B. PERKS & ALLOWANCES 14420
Leave(at Projects) Per annum : EL : 30 days, HPL : 20 days , SAL- 30 days i.e. 5.83 10184
days per month
C. BENEFITS 10184
D. VARIABLE PAY / PRP Max rates (% of basic pay) taken : E1 : 40% 16480
E. SUPERANNUATION BENEFITS 30% of (BP+DA) 15721

GRAND TOTAL (Rs per month) 1,10,118

GRAND TOTAL (Rs Lakhs per annum) 13.21
Cafeteria Allowances
S. No. Perks & Allowances Cafeteria (Upto)
(% of basic pay)
1. Canteen Allowance / Meal Vouchers 7.5%
2. Children Education Reimbursement Child I (Tuition Fee) – 5%
Hostel Study (Hostel Subsidy) – 5%
Child II(Tuition Fee) – 5%
(Hostel Subsidy) - 5%
3. Professional Updation Allowance 10%
4. Conveyance/Transport Allowance 25%
5. Uniform Maintenance Allowance 15%
6. Reimbursement of expenditure on vehicle repair & maintenance 5%
7. Helper Allowance 10%
8. Electricity Reimbursement 10%
9. Professional Literature Reimbursement 5%
10. Driver Allowance 10%
11. House Upkeep Allowance 5%
12. Self Development and Personality Enhancement Allowance 15%
13. Club Membership 10%
14. Gardener Allowance 10%
15. LTC 20%
16. Other Allowances 10%
S Other Benefits / Loans & Advances
E
R
V
I Multipurpose Advance
AFTER
C
E
TRAINING + Rs 17500/-
per year
Rs 60000/- (interest-free) of 04 Month’s
Basic Pay + DA, recovered in
36 monthly installments
Y
E
A
R
S
1 Yr
+ +
50000/- for Furniture & Fixtures Upto 15 lakhs
C Conveyance Advance
O
M Wedding Gifts
P Rs 4000/- for
L hiring jeep/ car
E
T Rs 5000/-
E
D
 Other Benefits / Loans & Advances
S
E
R
V
I
3Yrs
Rs.6000000
C
E

Y
E Children Higher Education
A C
Loan – Upto Rs. 30 Lakhs for
A
R Studies in India / Rs. 50
R
S Lakhs for Studies Abroad
E
E
C R
O
M
P
L
E NTPC
SOCIAL
T
E
D
60 Yrs SECURITY
SCHEMES
 CTC (ET on Regularization)
Other Benefits (Annual-Fixed)

Conveyance Reimbursement (55 litres of petrol per month + Fixed component for maintenance Per annum at rates of around Rs. 95 77100
@ Rs. 1200 at Stations / Rs. 2000 at Projects, Solar/Wind Sites, North-East, Hydro & Mining per litre
Sites)
Communication Expenses [Instrument Cost (Mobile, Cordless, Landline, IPad/Tablet (with Sim or Per Annum basis 17500
Wi-Fi) / Phablets etc.; one or more), call/ data charges, Internet/ Broadband/ Data Card
Charges, Wi-Fi devices, router, storage devices, other accessories etc. ]
Furniture & Fixture (Rs. 50,000/- Every Five Years, List of Items in ESS) Amount per annum 10000
Liveries (Employees posted at Offices/ Stations – 01 Set, Every Year 45000 or 90000
All other Employees posted at Green-field Projects including Hydro Projects (*till completion of
at least one phase/stage with declaration of COD, after which the projects will migrate to
Category-I), Solar/Wind Sites, North-East Sites, Mining Sites, Projects under Consultancy
Assignments, DDUGVY/ Saubhagya Sites – 02 Set
Laptop (under Laptop Scheme upto AGM) Amount per annum 20000
- Rs. 60,000 every 03 years

Other Benefits (Annual-Fixed) TOTAL (Rs. Lakhs per annum) 1.7

Other Benefits (Welfare, township, education, medical, transport, cultural, canteen) - Average cost per employee per annum (Rs. 5.45
Lakhs)
0.59
HRA / Lease / Company accommodation (12% of basic pay i.e. avg. for Y & Z class cities) (Rs. Lakhs per annum per employee)
Superannuation gold coin (10 gms) & LSA gold coins (10 gms + 20 gms)/silver plate (110 gms) [Rs. Lakhs per annum as per current 0.07
rates]
Insurance Expenditure (Group Insurance, GPAIS, EDLI) (Rs. Lakhs per employee per annum) 0.05
21.05
TOTAL CTC (Rs. Lakhs per annum) 14
Other benefits
▪ Briefcase claim once in 04 years (Rs. 1600/- for E1 grade)
▪ Company-Owned Accommodation – Eligibility of B-type Quarter in NTPC Townships. C-type eligibility after E4.
▪ HRA (27%, 18%, 9% of Basic Pay for X, Y & Z class cities) / Company Leased Accommodation
▪ Grant of Family Accommodation (Company-owned Accommodation / HRA) at a Location Other than the Place of
Posting on Personal Grounds for employees (posted at projects/stations only) anywhere in India for a period of
05 years in their entire career.
▪ Grant of Family Accommodation (Company-owned Accommodation / HRA) at a Location Other than the Place of
Posting for Employees posted at Green-field Projects / Non-family Stations anywhere in the country.
▪ Grant of family accommodation at a location other than the place of posting as above shall not be applicable in
case of bachelor employees.

15
Performance Related Payment (PRP)
• DPE vide its OM No. W-02/0028/2017-DPE (WC)-GL-XIII/17 dated 03.08.2017 issued
the guidelines for PRP methodology to be implemented w.e.f FY 2017-18.
• NTPC Performance Related Pay (PRP) Policy has been issued vide CC-HR IOM No. 937
dated 06.07.2019 in line with above DPE guidelines on Pay Revision and PRP.
• Factors for PRP:
• Rating of Memorandum of Understanding (MoU) entered between NTPC Limited and Ministry of
Power for the corresponding year.
• Profitability of the Company.
• Performance of the teams in achievements of the Company Targets.
• Performance of the Individuals in achievements of the Company Targets.
Salient Features of NTPC PRP Policy
▪ Allocable Profit: The overall profits for distribution of PRP shall be limited to 5% of the year's profit accruing only
from core business activities (without consideration of interest on idle cash / bank balances), which will be exclusively
for executives and for non-unionised supervisors of NTPC.
▪ Ratio of break-up of core business / operating profit for payment of PRP between current year’s profit to incremental
profit shall be 65:35.
▪ Components for PRP Payout:
▪ Part-1 : Company’s performance component
▪ Weightage = 50% of PRP payout
▪ Based on MOU rating with Govt.:
MOU rating %age eligibility of PRP
Excellent 100%
Very Good 75%
Good 50%
Fair 25%
Poor Nil
Salient Features of NTPC PRP Policy
Part-2 : Team’s performance component
Weightage = 30% of PRP payout
Based on Team rating (i.e. linked to Plant / Unit’s productivity measures and operational / physical performance):

Team rating %age eligibility of PRP

Excellent 100%
Very Good 80%
Good / Average 60%
Fair 40%
Poor Nil
Salient Features of NTPC PRP Policy
Part-3 : Individual’s performance component
Weightage = 20% of PRP payout
Based on Individual performance rating [i.e. as per the NTPC's Performance Management System:

Individual performance rating %age eligibility of PRP

Excellent [T1 - Top 15%] 100%
Very Good [T2] 80%
Good / Average [M1] 60%
Fair [M2 / Bottom (50 marks & above)] 40%
Poor [Bottom (Less than 50 marks)] Nil
Salient Features of NTPC PRP Policy
Percentage ceiling of PRP (%age of Annual BP):

Grade PRP Ceiling (% of BP)

E0 to E3 40%
E4 & E5 50%
E6 60%
E7 70%
E8 80%
E9 90%
Salient Features of NTPC PRP Policy
▪ Kitty Factor:
▪ Two cut-off factors based on the PRP distribution of 65:35
▪ The first cut-off shall be in respect of relevant / current year’s performance and the second cut-off
shall be in respect of Incremental performance, which shall be computable based on the break-up
of allocable profit
▪ Current year’s 5% of core business/ operating profit bifurcated in the ratio of 65:35 towards
current year’s performance and Incremental performance
 Travelling Allowance (TA) Rules
Category/ Accommodation charges subject to Allowance for Composite Daily
S.N. Grade Entitled mode & class of travel Pay Scale maximum of (Rs/ day)* food & incidentals Allowance
(Rs./day) (If (Under self-
Hotel/ GH is arrangement)
Rail Air Road availed or short (Rs./day)
duration tours
1. E6 & above AC-I Admissible* Actual where stay
fare outside HQ is not
required)
X Class Y Class Z Class Cities Flat Rate Flat Rate
Cities Cities
2. E0 to E5 & AC-II Admissible* Actual
Executive fare E9 16800 13200 10550 1320 1650
Trainees
limited to
Rs.12/km E8 11750 9200 7350 1200 1500

E6-E7 6700 5250 4200 1080 1350

E4-E5 5000 3950 3150 960 1200

E3 3750 2950 2350 840 1050

*Air Travel in Economy Class by apex fares shall be admissible
E2 3750 2950 2350 720 900
for all Executives. Executives in the rank of ED & above only
may travel by Business Class and General Manager & above 2500 2000 1600 480 600
E0-E1
may travel in premium economy. Air Tickets Booking through
SBT Tool in ESS Exe. Trainee 2500 2000 1600 440 560

22
Employee Benefits
Medical
Leave Rules Holidays Attendance &
Treatment Rules

Scheme of
Wedding Gift providing Laptop Local Travel
for official Scheme
purposes

HBA Conveyance Computer

Advance Advance

Furniture/Househ Multi-purpose Children Higher

old items Advance Education Loan
Advance
23
 NTPC Leave Rules
Type of Leave Executives Accumulation
•NTPC Child Care Leave for female employees for
Casual Leave (CL) 12 days in a calendar year Nil
2 years with pay.
Restricted Holiday 06 days in a calendar year Nil
•Also applicable to single male employees
(RH)
Earned Leave (EL) 30 days in a financial year 300 days (unmarried or widower or divorcee).

Half Pay Leave 20 days in a financial year No ceiling •Special Child Care Leave for female employees
(HPL) (Can be commuted into full on adoption of a child / delivering child through
pay leave on medical grounds
on production of Medical surrogacy for a period of 182 days.
Certificate. CPL up to 07 days
on any one occasion can be •Paternity Leave for male employees for a period
sanctioned without medical
of 15 days within 180 days from the date of
certificate.)
Special 30 days in a financial year Nil delivery of child.
Additional Leave
(SAL)

24
NTPC MAT Rules
Complete Medical As per MAT Rules, OPD
cost of employees & treatment
dependent family reimbursement / IPD
members borne by Treatment through
NTPC Medical Smart Card

Tracking of Employee
NTPC Hospitals /
Health - Compulsory Healthcare Integrated HMS / Tele-
Annual Health Check- medicine
up (linked to PMS)

NTPC Health Champion

Scheme, Empanelled Hospitals
Snehal – Counselling, across the country
Emotional Well-being
Social Security Schemes

Provident Fund Gratuity Group Insurance

Assistance for
Group personal customary rituals on HBA Insurance
accident the demise of
employees

Economic Death Relief Scheme

Rehabilitation Scheme

26
NTPC’S Relief Measures for the Families of Deceased Employees
 NTPC’S Relief Measures for Employees for Covid

Medical Expenses for treatment of Covid-19:

▪ NTPC is bearing the cost of full medical expenses for employees and their dependent family members for treatment
of Covid-19 taken in any Private or Non-Empanelled Hospitals also, in addition to the existing completely cashless facility
in the Company Empanelled Hospitals.
NTPC “KAWACH” Scheme:
▪ NTPC tied up with Apollo Group (Apollo Home Health Care), to provide necessary medical support called “KAWACH”
for NTPC employees, their dependent family members and superannuated employees for COVID-19 positive cases
undergoing treatment under home isolation.
Special reimbursement for medical items for protection and self-monitoring of health against COVID-19:
▪ Special reimbursement to employees for purchase of medical items such as pulse oximeter, infrared thermal scanner,
sanitizers, masks, etc. for protection and self-monitoring of health against COVID-19.
Special Casual Leave for COVID-19:
▪ Special Casual Leave for Covid-19 for a period upto 15 days has been granted for employees who test positive for
Covid-19 to take care of their absence due to Covid treatment/home-isolation/quarantine. Other relaxations provided
in the timelines for availing Paternity Leaves, Joining Leaves, etc. and simplification in the system of combination of leaves
in view of COVID-19 situation.
Human Resource Development

Performance Promotion Policy Promotion Policy Facilities for Job Energy Auditors
Management for Executives for Workmen Higher Studies Rotation/Caree course
System r Growth sponsorship

Certification for System of Career

Project NOCET Mentoring in Development & Business Minds Honorarium
Management NTPC Succession Rates 2020-22
Professionals Planning

Conduct of HR Audit NTPC Technical CMD Safety Incentive for

Survey System Sabbatical Mentoring_DAK Awards Higher
Scheme SH Qualifications

National Long Service NTPC Rewards Incentive for NTPC Health Exit Interview
Awards Award & Recognition Use of Hindi in Champion System
Scheme Official Works Scheme

29
 Performance Management System (PMS)
▪ To build a culture of performance by aligning individual, team and organizational objectives and encouraging open communication
and continuous feedback. Internet-based completely online system.
Delinking of KPA & CPV Assessment

Introduction of Team Perf. & Weekly Planner

Feedback, Performance
Coaching and Planning
Individual KPA • 56% to 42% Counseling
Weightages

Weekly
Planner/
Normalization
Team Perf. • 14% to 28% Monthly
Weightages Assessment

Annual
Continuous Perf. Assessment
Assessment • 30%
(Weekly Planner)
Weightages
PMS Stages
30
 Weekly Planner / Monthly Assessment - PMS

Weightage of above assessment of Weekly Planner/Monthly Assessment by the Reporting

Officers is 30% in the Final Appraisal of executives and the remaining 70% is for Individual
KPAs & Team KPAs taken together.
Employee Planner & Self-Assessment Screen
Planner
Self-
assessment

Select
Set
Set Flag
Status

Fill
Tasks given by RO in
different color

Any other
Activities/Remarks

Submit

Submit
RO Assessment Screen

Set status and ACMT flag

Submit Observation/Guidance
NTPC Promotion Policy for Executives
Min. Eligibility Period

Eligibility Criteria-Mandatory:

1. Minimum Eligibility Period

2. Minimum Performance
Criteria
3. Physical Attendance on
the Job
4. Inter-Departmental
Clearance
5. Safety Clearance
6. Mobility
Employee Welfare & Relations

Participative Forums and

Internal Stakeholder Grievance Procedure for
Engagement Executives

Grievance Procedure for Non- Communication Matrix

Executives

35
Employee Services

Fittings & Accommodation to

House Allotment white/colour washing outside agencies
of quarters

Procedure for
Guest House Rules Recoveries Company Vehicles
Accident

Norms for stationery System for disposal of Scheme of

items, furniture & old PCs/Laptops and Reimbursement of
office space etc. Peripherals Litigation Expenses

36
Making remote locations attractive
▪ Infrastructure: PUPS Scheme – Providing Urban Facilities at Projects / Stations
▪ Club Cinema – Movie theatres in townships
▪ Wi-fi in common locations of townships like clubs, hostels, etc.
▪ Gymnasiums in townships
▪ E-book reader facility
▪ Career Growth: Revised Promotion Policy –
▪ High weightage to Field Exposure in Remote Locations/Challenging Jobs
▪ Exposure: Preference in Foreign training
▪ Education: Online coaching facility to the wards of employees posted at
projects/stations.
▪ Medical: Tele-medicine facility
37
Employee Experience through Digitization of HR Services- NTPC a Fashionista!

PMS on Internet (Fiori Weekly Planner Mobile Paperless office NTPC Ex-Employees NIRJA (NTPC's
Application) App Portal & App Intelligent Recruitment
and Job Assistant)

Pragyan (Integrated MADAD (Grievance MANAS-Online Skill SBT-Online Travel Tie- Telemedicine
e-Portal for Project Portal) Repository up
Schools)

OLA-Online Travel Tie- CLIMS SAMVAD Travel Card Medical Smart Cards
up
Ensuring Employee Experience by simplifying processes & leveraging technology

39
Cumulative impact of all HR Interventions…
 Enhancing brand value for external and internal customers!

Best among PSUs & Recognised as Laureate, In Top 50

for the last 13 yrs

(2017-2019)
4th Time in succession 2016-2020 2019 & 2020 (2016-2020)

Employee Talent Best Use of Blended

Adopting innovative practices in Sustaining
Human Resources
Development Learning Development Excellence
 Migratory Birds at NTPC Dadri

Thank You
NTPC Ramagundam

Website: www.ntpc.co.in

Follow us on: /ntpc1 /ntpcltd1 /ntpclimited /Company/ntpc /ntpclimited

43