Accounts Payables R12 V 1.0 1 1

EBS R12 Accounts Payables Training
📧training@apps2fusion.com 📧consulting@fusionpractices.com
Procure to Pay Overview
Procure to Pay Lifecycle
Requisitions
Catalog Content
Purchase Orders
Management
Sourcing P2P
RFQs/Quotations Analysis Receiving
Supplier Invoice/Payment
Management
Supplier
Reporting
Performance
Oracle Procure to Pay Process
Payment Receipts Purchase Order
Pay Receive Order
Quotation
Purchase requisition Request for Quote Supplier
Demand Source
Demand: Requisitions
Order
Demand Inventory WIP
Management
Import Requisition
Internal Sales Order Order Managemet
Create requisition Approval
Requisition pool PO
Purchase Orders
Approve
Manual Create Requisition Pool
PO
Main documents
Revise Accept Control
Match invoices in
Revise against PO
Payables
Payment
Confirm payment batch:

Modify payment batch: Format payments:
•Confirm checks
•Remove/add invoices •Print checks
•Update invoice
•Modify payment details •Load EFT data
•Payment history
Run Payments in batch

Select Approved
Invoice
Create SIngle Payments
Create manual Create computer-

Record manual
Pay Invoice payment outside generated
payment
Payables payment
Payables Overview
Procurement Flow
Requisitions
Catalog Content
Purchase Orders
Management
Sourcing P2P
RFQs/Quotations Analysis Receiving
Invoice/Payment
Supplier
Management
Supplier Reporting
Performance
Content
1. Describe the Payables process flow
2. Describe the key areas in the Payables process
3. Identify Payables integration points
4. Identify Payables open interfaces
Overview of Payables Processes
Accounting entries
in subledger
Enter Supplier
accounting
Information is
transferred to
General Ledger
Payment of the
Invoice
Invoice Creation
Invoice Validation
Overview of Payables Integration
Payments
Cash Supplier
Management Portal
Assets Payables Purchasing
E-commerce
Projects
Gateway
Receivables
Overview of Payables Integration (cont.)
Fusion Tax
General
Expenses
Ledger
Payables
Human
Inventory
Resources
Subledger
Accounting
Payables Integration with Purchasing
1. Match and Update Qty Billed
Payables Receivables
2. Copy Accounting
POs Suppliers PC Cards
Payables Integration with Receivables and Loans
1. AR/AP Netting (AR Only)

Receivables
Payables
Loans
2. Submit Payment Requests
Payables Integration with Cash Management
1. Cash Flow Data
Payables Cash Management

2. Reconcile Payment
Payables Integration with iSupplier Portal
2. Invoice Status
Payables Isupplier portal

1. Submit PO-Matched and Unmatched Invoices
Invoice Request Supplier Info
Payables Integration with Payments
Payables Payments
Payment Methods
Pay Runs Payment Document
Payables Integration with Assets
1. Create Mass Additions 3. Post Mass Additions
Payables FA Mass Addition Payments

Suppliers
2. Prepare Mass Additions
Payables Integration with Projects
1. Invoice Distribution
Payables Projects
2. Adjustments and Expense Reports
Projects Tasks
Payables Integration with Human Resources
Payables HR
1. Locations
Employee Location Organizations
Payables Integration with Subledger Accounting and General
Ledger
1. Create Accounting 2. Transfer to GL
Payables SLA GL
Ledger Rates
Payables Integration with Alert
1. Invoices on Price Hold

2. Invoices on Quantity Received Hold
3. Invoices on Quantity Ordered Hold
Payable Alert
Invoices
Payables Integration with iExpense
Payables iexpense
1. Expense
Report
Employees Templates
Payables Integration with E-Business Tax
1. Calculate 2. View Tax

Tax summary & details
Payables EBS Tax

Transaction Tax
Payables Integration with Workflow
1. Expense Report Approvals

2. Open Interface Import
3. Invoice Approval Workflow
Payables Integration with Property Manager
2. Create Lease
1. Payables Open
Invoices
Interface Import
Payables
Payables Invoice Open Property Manager
Interface
Suppliers
Multiple Organization Access Control
1. If you implement Multiple Organization Access Control, you can:
a. Enter invoices for multiple operating units without switching responsibilities.
b. Pay invoices for multiple operating units in a single pay run.
Open Interfaces
1. Use the following open interfaces to import data into Payables from other applications or
third-party solutions:
a. Payables Open Interface
b. Payables Expense Report Open Interface
c. Payables Matching Open Interface
d. Payables Supplier Open Interface
Payables Expense Report Open Interface
AP
Payables
Invoice Import
Employee Open Interface Invoice Payment
Suppliers
Flow of Default Values
Distribution
Line
Purchasing/Receiving
Financial /Payables/Payables Supplier Invoice
Supplier Invoice
Options System Setup options Site Lines
Schedules
Payment Line
Entering Basic Supplier Information
Standard supplier • Supplier Type

• Name Rock & Co
• Number 53210
FEIN 52-1234567 • Taxpayer ID or

• Tax Registration Number
• Inactive On 01- June- 2017
Supplier – Organization
1. Parent Supplier Name

a. Must already be defined to select
2. Number
a. Parent supplier number
3. Customer Number
Your Supplier Your Company

Cust #3445
Supplier – Tax Details
1. Rounding Rule
2. Set Invoice Values as Tax Inclusive
3. Allow Withholding Tax
4. Withholding Tax Group
5. Tax Registrations
Supplier – Address Book and Contact Directory
Supplier
Mumbai Pune
Purchasing site/
Purchasing site RFQ Payment site Primary
Only site
Pay site
Andrew Daniel Jairus

Sales Manager Sales Quotes AR Manager
Supplier – Business Classification
Name- Type
Hals Supplies- Office supplies
Adams for Boards- Donations
Small Business Woman Owned
Minority Owned
Supplier – Banking Details
1. Name
2. Number
3. Primary
4. Currency
5. Start/End Dates
Suppliers – Surveys
•Create custom questionnaires that can be used to gather feedback from suppliers' surveys
Supplier – Purchasing
–All New Orders –Create Debit Memo from RTS Transaction *

–Ship-To Location –Gapless Invoice Numbering
–Bill-To Location –Free-on-Board (FOB)
–Ship Via –Freight Terms
–Pay On Receipt –Transportation Arranged
–Alternate Pay Site –Country of Origin
–Invoice Summary Level
Supplier – Receiving
–Quantity Received Exception –Enforce Ship-To Location

–Days Early/Late Receipt Allowed –Receipt Routing
–Receipt Date Exception –Match Approval Level
–Allow Substitute Receipts –Quantity Received Tolerance
–Allow Unordered Receipts
Supplier Information – Payment Details
Payment method Check
Electronic
Outsourced Check
Wire
Invoice Check Pay Each document Alone
Supplier – Invoice Management
1. Invoice Details
2. Hold from Payment
3. Payment Terms
•Priority
•Terms
•Pay Date Basis
•Pay Group
•Always Take Discount
•Exclude Freight From Discount
•Create Interest Invoice
Supplier Level Versus Site Level Entry
Tabbed Address Invoice

Contact Purchasing Payment Bank Accounti
Region Book Receiving Manageme
Directory details Details ng
nt
Supplier
Level No Yes Yes Yes Yes Yes Yes No
Site
Level Yes No Yes No No Yes Yes Yes
Reviewing Suppliers
You can review suppliers in the Suppliers page
Maintaining Supplier and Supplier Site Information
Changed values default only to new documents that you subsequently create
Where to make the change?
Net 30
Supplier 2/10 Net 30
Existing A2F Site New A2F Site
Net 30 2/10 Net 30
Merging & Avoiding Duplicate Suppliers
1. Before setting up a new supplier, verify it doesn’t already exist.

2. System requires unique supplier names. Relies heavily on strong naming conventions.
3. Benefits of avoiding duplicate supplier entry
A2F Corp A2F Corporation
Standard Reports available
1. Supplier Payment History

2. Supplier Audit Report
3. Suppliers Report
4. Supplier Merge Report
5. Supplier Paid Invoice History
Invoices
Flow of Default Values
Distribution
Line
Purchasing/Receiving
Financial /Payables/Payables Supplier Invoice
Supplier Invoice
Options System Setup options Site Lines
Schedules
Payment Line
Invoice Types
1. Expense Report
2. Withholding Tax
3. Debit Memo
4. Mixed
5. Prepayment
6. Standard
7. Credit Memo
Entering Invoices Overview
•You can manually enter invoices into Payables using:

Invoice Workbench
Quick Invoices window
Adjustment and PO Price Adjustment Invoices
•You can use the Invoice Workbench to view and query by example Adjustment and PO Adjustment
invoices.
You cannot enter or update these invoices.
You cannot match these invoices to receipts and purchase orders.
Invoice Import
•You can import invoices or invoice information to create invoices in Payables.

1. Oracle Internet Expenses expense reports
2. Payables expense reports
3. Invoices from external systems
4. Oracle Property Manager invoices
5. Oracle Assets lease payments
Assigning a Default GL Date
GL Date Basis Payables Option
Invoice date,
Invoice GL Distribution
system date, or
date GL date
invoice received Determines to Defaults to
date default
Creating Batch Control Forms
Batch control Form
Control Invoice Count: 25 Control Invoice Total: $3,200.78
Actual Invoice Count: 05 Actual Invoice Total: $2,700.78
Count Difference: 5 Total Difference : $ 500.00
Entered by: John Smith Entry Time (elapsed): 15 minutes
Notes: Invoice #300941 for supplier ABC Corporation was a duplicate.
Invoice Structure
• Amount
• Currency
• Pay Date
• Terms
Scheduled
Payments
Invoice Header Invoice Lines
Distributions
• Type •Type
• Supplier • Amount
• Type
• Number • Accounting
• Amount
• Product Integration
• Charge Acct.
Invoice Workbench
1. Invoices Window
a. Invoice Header
b. General
c. Lines
d. Holds
e. View Payments
f. Scheduled Payments
g. View Prepayment Applications
2. Other Features
a. Actions
b. Calculate Tax
c. Tax Details
d. Quick Match
e. Match
f. Distribution
Entering Basic Invoices in the Invoice Workbench
Scheduled
Payments
Distributions
Entering Distributions
Manual
Distribution Set
Allocation
Matching
Invoice Validation
Distribution Sets
•Use a Distribution Set to automatically enter distributions for an invoice when you are not matching
it to a purchase order. You can create:
Full Distribution Sets
Skeleton Distribution Sets
Entering Distribution Types
1. Type:
a. Item
b. Freight
c. Miscellaneous
d. Prepayment
2. Amount
Scheduled
Payments
Distributions
Entering Freight Distributions
•There are three ways to create freight distributions:

Enable the Automatically Create Freight Distribution Payables Option
Allocate freight across invoice distributions
Manually enter freight distributions
Allocating Freight and Miscellaneous Distributions
Freight
Item
Miscellaneous
Creating Distributions by Allocation in the Invoice Workbench
● You can use the Charge Allocations window to automatically create freight or miscellaneous
distributions.
Entering Purchase Order and Receipt Matched Invoices
● Match invoices to:

○ Purchase order
○ Purchase order shipments
○ Purchase order distributions
○ Purchase order receipts and receipt lines
Match Approval Level Options
Invoice PO
Quantity Billed Quantity Ordered

2 Way
Unit Price PO Line Price
3 Way Quantity Billed Quantity Received
4 Way Quantity Billed Quantity Accepted
The employee can be given a legal disclaimer before enrolling in a particular offering. If the employee
wishes to proceed, he/she will be taken to the enrollment screen, else there will be no benefit
offering shown.
After the employee has selected the benefits offerings and designated all the
dependents/beneficiary required, a summary of the elections is shown in the review page and finally,
the employee can save the elected offerings.
The self service page can be configured through the Plan Configuration – Manage Self Service
Configuration screen.
Matching to a Purchase Order
PO Information Supplier Information
Details
Item line 1
Shipment line 1
Distribution line 1
Distribution line 1
Shipment line 2
Distribution line 1
Item line 2
Shipment line 1
Distribution line 1
● Following is a list of tasks which can be performed by the administrator using the Benefits
Service Center:
● Add and Manage Contacts for the employee
● Manage Person Habits and benefit Groups
● Attach a potential Life event
● Process a potential life event
● Enroll the employee in the benefit offerings
● Enroll the dependents of the employee in the benefit offering
● Manage Action items which are required to complete the enrollment
● Enroll the employees in the Unrestricted benefit offerings
● View the Enrollment results
● Process the Open potential life event
● Perform Eligibility override for the employee
● Perform the Enrollment override for the employee
Matching to Purchase Order Shipments
10 Items on Scheduled Shipment, to be shipped to department 110
6 Items Actually 6 Items Delivered 6 Items Charged

Shipped
Matching to Purchase Order Distribution
10 Items on Scheduled Shipment, 7 to be sent to department 110; 3 to be sent to dept 120
0 Items Charged
6 Items Actually 6 Items Delivered 6 Items Charged

Shipped
Matching to Receipts & Receipt Line
10 Items on Scheduled Shipment, 10 to be sent to department 110

0 Items Charged
Search for PO Receipt Match Details Recorded on PO
Invoice PO
Must have receipt to match
Matching to Purchase Orders or Receipts in the Invoice
Workbench
● To match an invoice to a purchase order or receipt:

○ Use the Match to Purchase Order/Receipts window
○ Enter the PO number in the invoice header
○ Enter the PO Distribution, PO Shipment, or Receipt information in the invoice line
○ Use Quick Match
Final Matching
During matching, select the Final Match option to indicate that no more invoices should be matched
to the purchase order.
Types of Accounting Flows
1. Asset account
2. Expense account
3. Accrual account
Matching to Distributions for Assets
1
Invoice PO
Match 01-000-4321-0000-111
Copy Asset Clearing

01-000-4321-0000-111
Asset Clearing 2
Computer Asset
Matching to Distributions for Expenses
1
Invoice PO
Match 01-000-1234-0000-111
Copy Expense
01-000-1234-0000-111
Expense 2
Office Supplies
Matching to Distributions for Inventory
1
Invoice PO
Match 01-000-1234-0000-111
Copy Material
01-000-1234-0000-111
Inventory AP Accrual 2
Inventory
Define Purchase Order Matching Tolerances (Optional)
Quantity ordered %
Maximum quantity ordered
Quantity received %
Maximum quantity received
Price %
Exchange rate amount
Shipment amount
Total amount
Quick Invoices
Use the Quick Invoices window to enter a large volume of invoices that do not require extensive
online validation or extensive online defaulting of values.
Quick Invoices Window -------------->Payables Open Interface Table----------> Invoice
Quick Invoice Process
Enter invoices in Data is stored Payables creates invoice

Import Invoice
Quick Invoices in Payable Open with distributions and
Records
window Interface Tables scheduled payments
Quick Invoice Batches
Assign a batch name to group the invoice records in the Quick Invoices window.
Payables assigns the batch name to each invoice record you enter.
Entering Recurring Invoices
● You can enter invoices for periodic expenses for which you may not receive invoices, such as
rent.
● To enter recurring invoices:
○ Define a special calendar
○ Define a recurring invoice template
○ Create invoices based on the template
Self Service Invoices
Supplier enters invoice in

iSupplier Portal
Without PO
Payables User enters

Invoice Request Invoice invoice in Invoice
Actions page
Payables Launches
workflow
Account payables department

approves request
Payment Requests
Receivables
Payment
Request
No Approval
Required Account payables
department
approves request
Payables applies holds, if

necessary
Pay
Levels of Invoice Validation
● System level validation

● Batch level validation
● Invoice level (online) validation
System Setup
You can set up your system to request and receive approval through the approver’s email, through the
approver’s Oracle Workflow Notifications Workflow web page, or both.
Holds and Releases
● System holds
● Manual holds
○ Supplier hold
○ Invoice hold
○ Scheduled payment hold
Apply Holds to Supplier Sites
India
Hold Unvalidated
Invoices
Hold All Payments
Hold Unmatched Invoices
UK
Apply Holds to Invoices
Hold Types Acct Funds Insufficie Invoice Matching Period PO Req Variance
Hold Hold nt Hold Hold Hold Hold Hold
Reason Reason Informat Reason Reason Type Reason Reason
ion
Predefined Yes Yes Yes Yes Yes Yes Yes Yes
User Yes
Definable
Manually Yes Sometimes No No Sometimes

Releasable
Apply Holds to Scheduled Payments
Invoice: $ 2000
Hold Due Date Gross Amt

01 Apr 2017 1200
01 May 2017 800
Release Supplier Site Holds
India
Hold Unvalidated
Invoices
Hold All Payments
Hold Unmatched Invoices
UK
Release Invoice Holds
Hold Acct Funds Sufficie Invoice Matchin Period Varianc Hold Invoice
Release Release Release nt Release g Release e Quick Quick
Types Reason Reason Informa Reason Release Type Release Release Release
tion Reason Reason Reason Reason
Predefin Yes Yes Yes Yes Yes Yes Yes Yes Yes
ed
User Yes Yes Yes Yes Yes

Definabl
e
Apply Scheduled Payments Holds
Invoice: $ 2000
Hold Due Date Gross Amt

01 Apr 2017 1200
01 May 2017 800
Reports
● Invoice Audit Listing by Voucher Number

● Credit Memo Matching Report
● Invoice Audit Listing
● Invoice History Report
● Matching Hold Detail Report
● Matching Detail Report
● Invoice Register
● Invoice on Hold Report
● Invoice History Report
● Matching Holds by Buyer
● Recurring Invoices Report
● Print Invoice Notice
Expense Report
Expense Reports
An Expense Report is an invoice representing an amount due to an employee for business-related

expenses.
Expense Reporting Process
Employee creates Manager approves Accounts Payables Approved:

expense report report Department Creates payment;
approves report notifies employee
Adjusted:
Rejected: Workflow
Payables Internet Expenses Creates payment;
notifies employee
notifies employee
Entering Expense Reports
You can enter expense reports in these products:
Expense Reports Window

Oracle Payables
Invoices window
Spreadsheet
Oracle Internet
Expense
Web
Expense Report Export Program
Converts expense reports created in the following applications into Payables invoices:
● Payables
● Internet Expenses
Expense Report Templates
1. You use the Expense Report Template window to define templates based on the expense report
forms you regularly use in your enterprise.
2. You can define default values for expense items, and you can then choose those items from a list of
values when you enter expense reports.
Expense Report Templates for Internet Expenses
If Internet Expenses is implemented, employees can enter expense reports using a standard Web
browser. Only templates that have the Enable for Internet Expenses option enabled are available for
use with Internet Expenses.
Applying Holds to Expense Reports
1. At any time before you submit Expense Report Export for an expense report, you can apply a
single User–defined hold to an expense report.
2. This prevents payment of the invoice Payables creates from the expense report.
3. Subledger accounting entries are not created if you select a hold that prevents accounting.
Applying Advances Against Expense Reports
You can pay an employee an advance (prepayment) and later apply the advance against an expense
report to reduce the amount you pay for an expense report.
Paying Expense Reports
Payables will pay invoices only. Submit the Expense Report Export program to have Payables create
invoices from expense reports. You can then create payments for the invoices.
Payments
New Payment Terminology in R12
1. Key Concepts
a. Pay Run/ Payment Process Request
b. Payment Instruction
c. Payment Process Request Template
d. Payment Method
e. Payment Format
f. Document Payable
g. Payment Process Profile
h. Payee
Using the Invoice Workbench
The Invoice Workbench is used to:

•Enter, adjust, review one or more invoices
•Initiate payment of one or more invoices
•Initiate payment of one or more scheduled payments
Fully Integrated Invoice Workbench
Using the Payment Workbench
The Payment Workbench, (Payments window) accessible through the Invoice Workbench, is used
to generate:
● Manual payment
● Quick payment
● Refund
Using the Payments Manager
The Payments Manager is used to create and process multiple payments and is comprised of the
following components:
● Payments Dashboard (home)
● Payment process requests templates
● Payment process requests
● Payment instructions
● Payments
Seeded Payment Methods
Payment Method Definition

Check A paper check to print and send to a supplier
Outsourced Check Transmission of payment information to an external party, such as

your bank, that prints checks on your behalf
Electronic An EFT, EDI, or XML payment to the bank of a supplier
Wire A funds transfer initiated by contacting the bank and requesting wire
payment to the bank of a supplier
Payment Terms
● Payment terms are defined to:

○ Assign them to an invoice to automatically create scheduled payments when you submit
Invoice Validation for the invoice
○ Create multiple scheduled payment lines and multiple levels of discounts
Bank Account Model
Receivables
Cash Management TCA
Treasury
Bank Account Bank Branch Bank
Payables
Payroll
Entering Bank and Bank Branch Information
Bank Bank Branch
Country Country & Bank Branch Name

Bank Name Address Branch Type & Details
Contact Address
Contact
Entering Bank Account Information
Owner Information
Bank Account owner (LE) Name

Account in Use Number
Currency
Entering Bank Account Information
● General Controls
○ Cash, Cash Clearing
○ Bank Charges, Bank Errors
○ Foreign Exchange Charges, Agency Location Code
○ Netting Account
● Payables Controls
○ Multiple Currency Payments
○ Minimum/Maximum Payment, Allow Zero Payments
○ Maximum Outlay
Defining Payment Documents
● •Payment documents are check stock on which checks and promissory notes can be printed or
written. They usually have security features, such as watermarks to prevent fraud.
● Before you can use a bank account with a processing type of Printed, you must:
○ Create at least one payment document.
○ Assign the payment document to a specific:
■ bank account name
■ bank account number
■ bank and branch
Manual Payment Overview
Payments made outside of Payables
Handwritten/Typed Checks
Wire Transfers
Your Bank -----> suppliers Bank
Voiding Single Payments in the Payment Workbench
Query payment
Invoice Action <-----------------
Void Actions
1. Invoice Available for

Payment
2. Cancel Invoice
3. Invoice on Hold
Processing Multiple Payments Overview
Payments Manager
The Payments Manager enables you to perform the following payment actions:
•Create payment process request templates
•Use templates to automatically select invoices to pay
•Schedule pay runs
•Initiate payment instructions
•View the status of payments
•Void or record stop payments
Payments Manager Overview
•The Payments Manager’s payment process is as follows:

–Invoices are grouped into a payment process request.
–The Build Payments program validates the invoices, groups them into payments, and validates those
payments.
–The Create Payment Instructions program groups the payments into payment instructions.
–Each payment instruction results in one payment file that contains information on one or more
payments.
–Payments are made by printing checks or electronically transmitting payment instructions to a financial
institution or external payment system.
Submitting a Standard Payment Process Request
● Using the Payments Manager, you can manage a large group of documents payable associated
with:
○ Multiple operating units
○ Multiple legal entities
○ Multiple currencies and pay groups
○ Multiple bank accounts
○ Different payment instruments
Scheduling a Payment Process Request
You can schedule a payment process request that selects invoices using a specific payment process
request template, which will run:
● As soon as possible
● On a specific date and time
● Periodically or only once
Marking Payments Complete
When printed and electronic payments are complete, source products are notified so they can perform
any necessary accounting actions. Printed and electronic payments are considered complete as
follows:
● Printed payments are complete when payment documents are recorded as Printed.
● Electronic payments are automatically or manually marked complete at points specified during
the setup of payment process profiles.
Canceling Payment Process Requests in the Payments Manager
In the Payment Process Request: Selected Scheduled Payments page, click the Terminate Request
button.
● You can cancel a request for invoice selection by taking one of these actions in the Payment
Process Requests tab of the Payments Manager.
Reconciling Payments with Cash Management
•With Oracle Cash Management, you can reconcile payments created in Payables to your bank
statements. When you reconcile payments using Oracle Cash Management, Cash Management
updates the status of payments to Reconciled.
Reports
● Supplier Payment History

● Void Payment Register
● Payment Process Request Status Report
● Payment Exceptions Report
● Payment Register
● Bank Account Listing
● Payment Audit by Voucher Number
● Final Payment Register
Period Close
Key Processes
Review correct
accounting
Create accounting draft

Import to
Create Transfer to
GL
accounting final GL GL
Payables SLA GL
Interface
Post in GL
Distributions Accounting Details
Oracle Assets, Projects,

Procurement, Inventory
Overview of the Period Close
Prepare for Run Validation/ Transfer & review

Create accounting
period close Review and resolve unaccounted
holds transactions
Close the GL Reconcile AP activity Post journal

Close the period
period for the period entries in GL
Prepare for Period Close
● Complete all receipt processing

● Confirm or cancel all pending pay runs
● Import invoices
● Export and process expense reports
● Interface adjustments to supplier invoices and expense reports
● Reconcile bank statements
Run Validation/Review and Resolve Holds
Run the Invoice Validation Process Resolve Invoice Holds Rerun Validation if Necessary
Create Subledger Accounting
Enter an Invoice
Create
View Accounting
Accounting
Make a Payment
Create Accounting Program
The Create Accounting program processes eligible accounting events to create subledger journal
entries. The program applies the application accounting definitions that are created in the
Accounting Methods Builder (AMB).
The following report is generated by this program:
Oracle Subledger Accounting Program Report
Transfer and Review
Run Transfer Journals to General Ledger Review Transfer Results Review Account Analysis Report
Transfer Journal Entries to GL Program
The Transfer Journal Entries to GL program enables you to transfer any eligible journal entries to
General Ledger, including those from previous batch runs that have not yet been transferred to
General Ledger.
The following report is generated by this program:
Transfer to Journal Entries to GL Report
Reconcile AP to GL
March Accounts Payable Trial Balance

+ April Payables Posted Invoice Register
- April Payables Posted Payment Register
- April Accounts Payable Trial Balance
=0
Close the AP Period
Period Close Exceptions Close the AP Period
Reports
● Uninvoiced Receipts Report

● Unaccounted Transactions Report
● Transaction Sweep Report
● Receiving Account Distribution Report
● Receipt Accruals - Period End
● Accounts Payable Trial Balance
● Subledger Period close exception REPORT
● Payables Posted Invoice Register
● Account Analysis Report
● Payables Posted Payment Register
Thank You
Contact us:
training@apps2fusion.com
+44 207 101 9262
+ 1 212 404 1735
www.apps2fusion.com

Accounts Payables R12 V 1.0 1 1

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Accounts Payables R12 V 1.0 1 1

Uploaded by

Copyright:

Available Formats

EBS R12 Accounts Payables Training

Payment Receipts Purchase Order

Pay Receive Order

Purchase requisition Request for Quote Supplier

Create requisition Approval

Revise Accept Control

Confirm payment batch:

Run Payments in batch

Create manual Create computer-

Assets Payables Purchasing

1. Match and Update Qty Billed

POs Suppliers PC Cards

1. AR/AP Netting (AR Only)

1. Cash Flow Data

Payables Cash Management

Payables Isupplier portal

Invoice Request Supplier Info

Pay Runs Payment Document

1. Create Mass Additions 3. Post Mass Additions

Payables FA Mass Addition Payments

2. Prepare Mass Additions

2. Adjustments and Expense Reports

Employee Location Organizations

1. Create Accounting 2. Transfer to GL

1. Invoices on Price Hold

1. Calculate 2. View Tax

Payables EBS Tax

1. Expense Report Approvals

Standard supplier • Supplier Type

FEIN 52-1234567 • Taxpayer ID or

• Inactive On 01- June- 2017

1. Parent Supplier Name

Your Supplier Your Company

Andrew Daniel Jairus

Small Business Woman Owned

–All New Orders –Create Debit Memo from RTS Transaction *

–Quantity Received Exception –Enforce Ship-To Location

Invoice Check Pay Each document Alone

Tabbed Address Invoice

You can review suppliers in the Suppliers page

Supplier 2/10 Net 30

Existing A2F Site New A2F Site

Net 30 2/10 Net 30

1. Before setting up a new supplier, verify it doesn’t already exist.

A2F Corp A2F Corporation

1. Supplier Payment History

•You can manually enter invoices into Payables using:

•You can import invoices or invoice information to create invoices in Payables.

GL Date Basis Payables Option

Batch control Form

Control Invoice Count: 25 Control Invoice Total: $3,200.78

Actual Invoice Count: 05 Actual Invoice Total: $2,700.78

Count Difference: 5 Total Difference : $ 500.00

Entered by: John Smith Entry Time (elapsed): 15 minutes

Notes: Invoice #300941 for supplier ABC Corporation was a duplicate.

•There are three ways to create freight distributions:

● Match invoices to:

Quantity Billed Quantity Ordered

3 Way Quantity Billed Quantity Received

4 Way Quantity Billed Quantity Accepted

10 Items on Scheduled Shipment, to be shipped to department 110

6 Items Actually 6 Items Delivered 6 Items Charged

10 Items on Scheduled Shipment, 7 to be sent to department 110; 3 to be sent to dept 120