RESILIENT URBAN SIERRA LEONE PROJECT (RUSLP)

Annex 3. 1 Annual Performance Appraisal Form

Name of Staff Member: Rebecca Y. Sesay

Designation: Procurement Assistant

Reporting period: May 2023 to December 2023

Part 1 – Ratings by First Supervising Officer (Director, FDD in the case of the PM) 1:

No. Indicators Rating Comments

(1-lowest, 5
highest)
4 Trying to understand the process
1. Quality of work
4 Not always, sometimes late approvals
2. Ability to meet deadlines
4
3. Ccommunication skills
4
4. Inter-personal relationships
5. Creativity 4
4
6. Overall Rating (Average Score)2

PART 2: RECOMMENDATION BY SUPERVISOR

What recommendation would you make based on the performance of the Staff?
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PART 3: COMMENTS BY STAFF MEMBER
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PART 4: COMMENT BY SECOND SUPERVISING OFFICER
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Signature of Project Staff:

…………………………………………………………………………………………………………………………
Name and Signature of Supervisor (PM/Director FDD):
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Name and Signature of 2ndSupervisor or (Director FDD/FS/PDFS):
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1
See Annex for Staff Performance Targets and indicators. The First Supervising Officer will rate and comment.
2
Score should be 4 or better for staff to be considered for contract extension.
 ANNEX
Performance Targets are drawn from the individual job descriptions. The selected targets reflect the broad range of tasks undertaken by the
project staff.
Performance Targets and Indicators for Project Manager RUSLP
No Key Performance Targets (to be completed by the Performance indicators – result of Means of Verification: Evidence of
. Appraisee as agreed with the Supervisor at the performance (to be completed by performance (e.g. tangible items,
beginning of the appraisal period) the Supervisor in agreement with monitoring and other reports, Minutes
Appraisee) of meetings, etc.)

1 Report on responses to questions

Monitor and ensure timely responses to procurement forwarded to the IDA
questions raised by the IDA

2 Submission of RFQ’S with complete

Follow-up with the short-listed consultants within after quotations and all requested
dispatch of RFP, to ensure their participation in the documentation.
selection exercise;

3 Participate in selection of the Evaluation Committee, Preparations of Report or minutes for

and assume an advisory role in the evaluation process. the evaluation processes.

4 Prepare the final contracts, and ensure timely Preparation of Purchased Order,
distribution of all relevant procurement and contract Contract or Framework contract.
documents to all stakeholders (Technical Officers,
Consultants and the IBRD)

5 Prepare the final contracts, and ensure timely Preparation of Minutes of Negotiation
distribution of all relevant procurement and contract Report. Technical and financial Report,
documents to all stakeholders (Technical Officers, Notification of intent to award
Consultants and the IBRD)

6 Ensure that all related documents are included in the All of these documents are filed with
respective files, to ensure ease of following the paper there specific numbers from the STEP
trail of procurement by independent external auditors for easy identification.
or authorised agents.

7 Establish a performance monitoring database for all The contract and procurement update.
suppliers, contractors, consultants, and ensure Are shared to the responsible
efficiency and timeliness in the delivery of outputs authorities.
from the services providers;

8 Establish and maintain a central procurement filing All documents are on the filling system
system, and ensure all related documents are included of the RUSLP
in the respective files, to ensure ease of retrieval of
information and the ease of following the paper trail of
procurement by independent external auditors or
authorized agents;