Checklist: AD/AL Delineation Process

CHECKLIST REQUIRED FOR CALT PROOFS OF CLAIM
(A.O. No. 1, s. 2020)

I.
OUTLINE and/or REMARKS/ RB/ CDT/ Report ADO Evaluation
CONTENTS OF RB/ OBSERVATIONS/ Compliance Checklist
PDT/CDT REPORT and RECOMMENDATIONS
its ATTACHMENTS
A. TABLE OF ➢ Should correspond to
CONTENTS the tabbing letters
B. BRIEF PROFILE ➢ Should indicate the
date it was prepared,
the name of the
person who prepared
the document with
his/her signature
should be affixed.
C. ENDORSEMENT OF THE APPLICATION
C.1 ADO Adoption Letter c/o ADO
C.2 Endorsement Letter ➢ The endorsement of
of the Regional the RD should be
Director to ADO dated on/after the
date of the RRB
Report;
➢ The letter should
contain basic
information such as
the name of the
applicant
ICCs/IPs/clan, location
and estimated area of
the AD/AL claim
➢ Should be signed by
the Regional Director
or the Officer-In-
Charge
C.3 Endorsement Letter ➢ The endorsement of
of the PDT/CDT the PDT/CDT
chairperson to the chairperson should be
concerned RO dated on/after the
date of the PDT/CDT
Report;
➢ The letter should
contain basic
information such as
the name of the
applicant
ICCs/IPs/clan, location
and estimated area of
the AD/AL claim
➢ The letter should be
received at the
Regional Office
Page 1 of 18
Baguio City Office & Community Service Center

BIMAAK Multi-Purpose Hall, #40 Claudio-Carantes, Harrison rd., Baguio City
09087053912 (BCO)/09087486886 (CSC)/ (074) 309-8036 ncipbcity2192@gmail.com (BCO)/ncipbaguio2021@gmail.com (CSC)
D.REPORTS
D.1 Regional Review ➢ The report should
Body (RRB) Evaluation contain the evaluation
Report made by the RRB and
its recommendation
on the AD/AL claim;
➢ The report should be
signed by all members
of the RRB and must
be duly subscribed
and sworn to, by the
member of the team
who prepared
➢ The date of the report
should be indicated.
D.2 PDT/CDT Report ➢ The report should
contain the following:
A. Introduction -
consisting of brief
description of the
project and its
purpose.
B. Background -
describing and
identifying the
rightsholders; history
of the people and the
area, including its
geography and access
thereto; political,
social and economic
situation; and
availability of
infrastructures and
communication
facilities.
C. Discussion and
Recommendation
I. Preliminary Activities
- should include
meetings conducted;
coordination with
applicants,
government
agencies, non-
government agencies
and other entities
having direct or
indirect interests in
the area,
partnerships and
other relevant
activities
undertaken;
II. Social Preparation - a
narrative description
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in the
implementation and
conduct of the
activities including
the problem/s
encountered and
how it was resolved,
and if not, what are
the planned actions
to be undertaken,
hindering factors as
well as other factors
that aided the
accomplishment of
the activity, status of
each activity, extent
of the
accomplishment,
involved entities and
other relevant
information useful
for evaluation and
assessment. Special
emphasis must be
given the following:
IEC, validation of
proofs, genealogical
survey, census,
conflict resolution or
documentation,
narrative description
based on the
indicative map and
research particularly
on survey related
data and
information.
III. On the admission
and evaluation of
Evidences Presented,
the report should
thoroughly discuss
the following:
a) Identity of the
ICCs/IPs. The
report must
sufficiently
establish the
Identity of the
ICCs/IPs. The
discussion should
be based on the
testimonies of
elders and other
information which
can be gathered
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from historical
data/books,
research, studies,
information from
the internet and
other legitimate
sources;
b) Time Immemorial
Possession. The
report should
discuss/explain
the result/findings
of the PDT/CDT on
the genealogy of
the
informants/egos
based on the
interviews
conducted to
them. It should
also discuss what
are the century
old traditional
landmarks found
within the AD/AL
the sacred places,
burial grounds,
historical places in
the area.
c) Relationship of the
ICCs/IPs to their
Land. The report
should be able to
establish the
connection of the
ICCs/IPs to their
land and its
importance to
their lives.
d) Narrative
Traditional
Description on the
Ancestral
Domain/Land
(based on the
testimonies of
elders)
IV. Recommendation
➢ Should be duly signed
by all members and
must be duly
subscribed and sworn
to, by the member of
the team who
prepared.
Page 4 of 18

D.3 Conflict Resolution ➢ The report should
Report contain all
resolutions of
conflicts/disputes,
including pertinent
documents, decided
by the Regional
Director, if any
signed and dated.
NOTE:
* All reports must be duly subscribed and
sworn to, by the members of the
team who prepared
* All reports should be footnoted and with
proper paging; footnotes should
point to the physical data forming part
of the PDT/CDT Report and its
Attachments.
E.APPLICATION REQUIREMENTS
E.1 Accomplished ➢ Indicate the date and
Application/Petition petition no. of the
Form duly notarized application (NCIP-ADO
Form AD-1 for AD and
NCIP-ADO Form AL-1
for AL)
➢ A clear 2 x 2 picture
of the Authorized
AD/AL Representative
should be attached;
➢ All entries should be
properly filled up;
➢ Should be notarized;
E.2 Community ➢ The date when the
Resolution of the IP resolution was signed
elders/leaders attesting should be indicated;
that the application is a
➢ Should state that the
community decision
arrived at in accordance application was a
with customary community decision
practices, and that the arrived at in
assigned representative accordance with
is duly authorized customary processes;
E.3 Letter of intent (for ➢ Letter of intent signed

CADT application) by every family within
the community that
their area be included
in the CADT
application;
E.4 ➢ Should indicate the
Authorization/Special personal
Power of Attorney of circumstances of the
the AD/AL
AD/AL
Representative to file
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and follow-up the
Representative/s and
application duly
the nature, extent of
notarized the authority granted;
➢ The
Authorization/Special
Power of Attorney
should be dated and
duly notarized
E.5 Complete names of ➢ Should be duly signed
the head/s of the by the head of the
clan/family and the clan/family or the AL
members or other
representative
beneficiaries thereof (for
CALT application
PROOFS REQUIRED
F.1 Testimonies of ➢ There should be at
elders or community, least four (4)
under oath, that community
includes the following: elders/leaders who
shall give sworn
testimonies;
➢ State the personal
information about the
affiant. (name, age,
ethnolinguistic group,
position in the
community, birthplace
and permanent
residence)
➢ Testimonies of elders
written in vernacular
should be translated
in English/Tagalog
Reminders:
• Use first person
pronoun in the
testimonies.
• Be cautious in the
translations.
• Should be notarized
F.1.1 The identity of the ➢ Discussion/explanatio
ICCs/IPs, including their n of their identity,
leaders and original dialect, aborigines,
settlers, based on history of the place,
ethno-history; pacts and agreements
with other ICCs/IPs
and/or adjoining
AD/AL claimants, etc.
(What is the name of
their AD, discussion
on IPS, who are their
leaders & original
settlers in the AD?
etc.)
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F.1.2 The fact that they ➢ Discussion on the fact
have possessed, that they have
occupied, claimed and possessed, occupied,
used the territory and claimed and used the
the resources therein as territory and the
AD/AL claim since time resources therein as
immemorial; AD/AL claim since
time immemorial
F.1.3 The description of ➢ Discussion on
the metes and bounds boundary conflict
or traditional landmarks resolution based on
in all communities customary practices of
within the applied area the concerned
and all adjacent to the ICCs/IPs
entire AD/AL; history, ➢ Should explain/discuss
including pacts and the description of the
agreements concerning metes and bounds of
boundaries; Customary the AD/AL claim and
practices on boundary the traditional
conflict resolutions; landmarks found
within the claim
F.1.4 Customs and ➢ Discussion of
traditions related to customary law/s/
land; practice/s on land
disposition,
relationship of the
ICCs/IPs to their
ancestral land/domain
and time immemorial
possession.
Guide Questions:
1. What are their
customs and
traditions on the
distribution of lands
within a family? a
clan? or as
community?
a. Customs and
traditions on land
allocation - include
processes and
qualification to be
allocated with land
b. As to the land use
practice, what are
their customs and
traditions? Is an IP
allowed to till any
part of the domain
which is
communally
owned?
c. Customs and
traditions on land
ownership; and
Page 7 of 18

land use
d. Others
2. if an IP married a
non-IP, and if the
IP dies, what will
happen to the
ownership of the
land?
F.1.5 Political structure ➢ Discussion on the
and institutions. traditional political
structure and
institution.
F.2 Documents that are directly or indirectly
attesting to the possession or occupation of the
area since time immemorial by such ICCs/IPs in
the concept of ownership which shall be any one
(1) of the following authentic documents:
F.2.1 Written accounts ➢ Customs and
of the ICCs/IPs customs traditions must be all
and traditions; related to land
ownership systems
and processes.
➢ Written documents
containing the
following information:
1. How they become a
community in such
area they are
claiming to be their
own;
2. How these
community
territories were
assigned to them;
3. What are the basis
and system of land
transfer from the
ancestors to the
present heirs;
4. At present what are
the basis and
systems or
processes to
transfer family land
area to the next
heirs
5. Metes and bounds
of the community
boundaries between
them and the
adjacent owners.
➢ It should be signed by
the PDT/CDT
member/s who
prepared the
document and must
Page 8 of 18

be confirmed by the
informant/s and
should indicate the
date it was prepared
➢ With English/Tagalog
translation if written in
vernacular (dialect).
F.2.2 Written accounts ➢ This is a document
of the ICCs/IPs that will show how the
political structure and community is
institutions; governed. (Who are
the leaders within the
community and what
are the written
accounts of the
ICCs/IPs indigenous
political structure and
institutions?)
the PDT/CDT
member/s who
prepared the
document and must
be confirmed by the
informant/s and
should indicate the
➢ With English / Tagalog
translation if written in
vernacular (dialect).
F.2.3 Pictures showing ➢ All
long term occupation pictures/photographs
such as those of old should be properly
improvements, burial labeled with the date
grounds, sacred places it was taken, name of
and old villages; the photographer and
what the picture
depicts
F.2.4 Historical ➢ This is a document
accounts, including narrating the following
pacts and agreements information
concerning boundaries a. Indigenous or
entered into by the original agreements
ICCs/IPs concerned with of boundaries
others ICCs/IPs; between one
community to the
other within the
applied area;
b. Indigenous or
original agreements
between all
communities
applying for CADT
and the adjacent
perimeter adjacent
owners or other ICC
Page 9 of 18

groups
the PDT/CDT
member/s who
prepared the
document and must
be confirmed by the
informant/s and
should indicate the
F.2.5 Indicative map/s ➢ To be prepared by
each of the
community who joined
the application. The
indicative map must
be the manifestation
of self-delineation or
self-ascription of each
of the community
➢ Should show the
traditional & physical
landmarks as well as
resources within the
Domain/ Land among
others
➢ Narrative description
should be included.
Basing from the
indicative map, it will
start from one
traditional boundary
or landmark to the
next traditional
boundary until it
closes with the first
and stating therein,
the importance or
reasons that the
landmark is their
F.2.6 Genealogical data ➢ Must contain 3rd
generation and
beyond from the EGO
[The mode of counting
the number of
generations should
start from the EGO or
key informant, which
must be numbered as
“0” and the number
increases (increment
of 1) towards the
earlier generations];
➢ Should be signed by
the head of the clan or
Page 10 of 18

the recognized
community leader/s;
➢ Should be supported
with pictorials of IPs
giving testimonies
(informant/ego);
➢ At least five (5)
genealogy of
existing’s clans
needed per CADT
application;
➢ Every genealogical
chart should have a
corresponding
genealogical
verification report;
The said report should
clearly explain the
processes involved in
gathering the data so
that the Commission
will understand how
the result was arrived
at;
➢ There should be photo
documentations taken
during the
verification/validation
of the genealogical
charts;
F.2.7
➢ Photographs depicting
and illustrating the ff:
a. Traditional landmarks ➢The pictures of the
such as mountains, places and objects
rivers, creeks, lakes, taken with the ICC
ridges, terraces, representative/s in
sacred places, the foreground or
hunting/fishing background to
grounds, and the establish authenticity,
traditional use of describing in a label
resources with what the picture
detailed description of depicts, identifying
their importance to therein the date when
the lives of the it was taken as well
claimants; as the photographer
b. Physical evidence of
long-term occupation
or settlements such
as old structures and
improvements, burial
grounds and sacred
places; and,
c. Artifacts owned by the
ICCs/IPs
Page 11 of 18

F.2.8 Write-ups of ➢ Written accounts and
names and places write ups of names
derived from the native and places derived
language dialect of the from the native
community. language should be
signed by the
informant and the one
who conducted the
activity and if
possible, should be
validated by the
authorized community
leader/s;
F.3 LIST OF COMMUNITY MEMBERS/RIGHT HOLDERS

➢ The census may ➢ Should be validated
include the by the applicants
following: through their
a. ADs/ALs recognized elders who
rightsholders per shall affix their
community signatures/thumb-
territory. marks in all pages;
i. ADs/ALs ➢ Should be certified
right holders and signed by the
living within PDT/CDT members
the AD/AL present during the
ii. ADs/ALs validation;
right\ ➢ Indicate date when
holders living the census was
outside the consolidated/updated
AD/AL ➢ An e-copy of the final
b. Migrant IPs list of rightsholders in
residing within a compact disc (CD)
the ancestral • Said data must be
domain/land; sent thru e-mail
c. Non-IPs residing to
within the ado@ncip.gov.ph
ancestral for data banking
domain/land, and and reference
d. There should be a purposes.
summary/matrix
showing the
number of the IP
individual
rightsholders,
number of non-
claimants
(migrants/non-IP)
living inside the
AD/AL claim.
Page 12 of 18

G. SUPPORTING DOCUMENTS
G.1 Transmittal Letter of ➢ The transmittal Letter
the application/petition of the
to the Director of Lands, application/petition to
DENR and the return the Director of Lands,
card signed by the DENR and the return
concerned recipient; card signed by the
concerned recipient
should be included as
attachment in the
PDT/CDT report
G.2 The community ➢ The resolution
resolution recognizing recognizing the
the elders/leaders who elders/leaders who
served as key served as key
informants together with informants should be
the minutes of the said received by the
assembly, certified by Provincial Office or
PDT/CDT; Community Service
Center
➢ Minutes of the said
assembly should be
included
➢ Should be certified by
PDT/CDT;
G.3 The resolution by ➢ The resolution by the
the council of elders council of
recognizing the elders/leaders
NGOs/LGUs (if any) as recognizing the
assisting partners in the NGOs/LGUs (if any) as
delineation. The council assisting partners in
of elders are and must the delineation
be represented by all activities of ADs/ALs
community elders in
each and every
communities who
consented to be part of
one CADT
G.4 Minutes/Report/s on ➢ Documentations on the
conflict or dispute conduct of Resolution
resolution conducted or of Conflicts/Disputes
documented by (pictures, minutes of
PDT/CDT meetings, attendance
sheets, notification
letters received by
concerned
stakeholders and other
relevant data)
Page 13 of 18

G.5 Minutes of all ➢ Documentations on all
activities conducted and activities conducted
facilitated by the and facilitated by the
PDT/CDT during the PDT/CDT during the
delineation process; delineation process
(pictures, minutes of
meetings, attendance
sheets, notification
letters received by
concerned
stakeholders and other
relevant data)
✓ Conduct of
Community-wide
IEC
✓ Validation of the
List of
Elders/Leaders or
Authorized
Representative/s
✓ Conduct of Ocular
Inspection
✓ Validation of
Proofs
✓ Other activities
conducted
✓
G.6 MOAs relevant to ➢ MOAs relevant to
delineation process, delineation process,
executed between the executed between the
community and assisting community and
NGOs, LGUs or other assisting NGOs, LGUs
entities (if any) or other entities (if
any)
G.7 Pacts or agreements ➢ Pacts or agreements
between the applicant between the applicant
community and the community and the
adjacent community/ies adjacent
or private property community/ies or
owner/s (if any) private property
owner/s (if any)
G.8 Photographs ➢ The pictures of the
documenting the places and objects
activities relative to the taken with the ICC
delineation representative/s in the
foreground or
background to
establish authenticity,
describing in a label
what the picture
depicts, identifying
therein the date when
it was taken as well as
the photographer.
Page 14 of 18

G.9 Research activities ➢ The research data
(i.e. reports, list of may include the
researched data, following;
communications, ✓ Resource use
certifications, etc.) permits, grants and
other instruments
entered into/issued
by the gov’t.
through its
agencies;
✓ Proclamations, laws,
orders, zoning
ordinance, decisions
of courts and other
tribunals involving
the AD/AL or portion
thereof;
✓ Proof of ownership
over land within the
AD which has been
vested prior to the
effectivity of IPRA
✓ Public/private
agreements/contract
s entered into by
ICCs/IPs involving
transfer of rights
over land, prior to
the effectivity of
IPRA
✓ Institutions or
entities having
interest in the
ancestral
domain/land which
may affect the
ICCs/IPs’ right to
effectively exercise
acts of ownership
✓ Sketch maps,
approved survey
plans and/or other
records to identify
boundaries of
adjacent
owners;and
✓ Applications for
issuance of title or
certification on fact
of absence of
application
Page 15 of 18

II.
ADDITIONAL CONTENTS REMARKS/OBSERVATI RB/ CDT/ Report ADO
FOR THE ONS/ Compliance Checklist Evaluation
RECOGNITION BOOK RECOMMENDATIONS
FOR CADT/CALT
ISSUANCES
H. SURVEY ACTIVITY ➢ The report should
REPORT summarize all the
activities conducted in
the conduct of survey
signed by the survey
team and the head of
the PDT/CDT and
should be endorsed by
the Regional Director
I. SURVEY DATA
I.1 List of IP Leaders who
accompanied the
survey team during
the survey of the
AD/AL certified by the
Chief of Survey Party;
I.2 Work Order or survey
authority issued
I.3 Receiving copy of the
Survey notification
letters
I.4 Notice to proceed
I.5 Verified technical
description
I.6 Transmittal of Survey
Returns
I.7 Progress Reports
during the conduct of
survey
I.8 Minutes in the
conduct of mission
planning including
attendance sheets &
pictures
I.9 All
pictures/photographs
during the conduct of
survey should be
properly labeled with
the date it was taken,
name of the
photographer and
what the picture
depicts
J. PROJECTION OF THE SURVEY PLAN
J.1 ADO Endorsement to
RO on the verified
survey plan for
projection to DENR
Page 16 of 18

and DAR
J.2 ADO transmittal letter
to LRA on the verified
survey plan for
projection
J.3 Transmittal letter of
RO/PO to DENR and
DAR
J.4 Projection Results
from DENR, DAR and
LRA
J.5 ADO Endorsement to
RO on the verified
Technical Description
for publication
J.6 Research activities
undertaken related to
Survey Data found
within the AD/AL
applied area based on
the projection results
from DENR, DAR and
LRA (i.e. reports, list
of researched data,
communications,
certifications, etc.)
K. PUBLICATION ➢Original copy of the
published TD in the
newspaper for 2
consecutive weeks
should be attached
➢ Affidavit of the
Publisher where the
AD/AL is published
L. APPROVED SURVEY ➢ Documentations
PLAN (pictorials, minutes of
meetings, attendance
sheet/s, MOAs and
notification letters
received by concerned
stakeholders in the
conduct of map
validation.
➢ Copy of approved
survey plan should be
included
M. OTHER DOCUMENTS
M.1 CADC/CALC
Documents (if any)
M.2 Approved Work and
Financial Plan and
Project Proposal/s
M.3 Other related
communications/
Document/Informatio
n/Data (if any)
Page 17 of 18

Note:
Ø Three (3) original copies and seven (7) additional
certified photocopies of PDT/CDT Report and its
attachments are required per CADT/CALT application
(including the original copy);
▪ ADO – one (1) original copy and one (1)
duplicate thereof
▪ ICCs/IPs or clan/family/individual – one
(1) original copy
▪ Regional Office – one (1) original copy
and one (1) duplicate copy
▪ The rest of the duplicate copies shall be
given to the PO and CSC.
Ø Photocopied documents must be certified that it
came from the original copy.
Ø All thumb-marks (both left and right) that are
executed by the IPs in lieu of their signatures should
be attested or verified by the NCIP.
Ø Sources of data/information should be cited and/or
acknowledged.
Page 18 of 18


Checklist: AD/AL Delineation Process

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CHECKLIST REQUIRED FOR CALT PROOFS OF CLAIM

(A.O. No. 1, s. 2020)

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

E.3 Letter of intent (for ➢ Letter of intent signed

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

F.3 LIST OF COMMUNITY MEMBERS/RIGHT HOLDERS

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

Baguio City Office & Community Service Center

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