Job Profile

Stage 2

MARCH 13TH

Teacher: Flor de Maria Ramírez Verdugo.

Team 1:
• Camila Guadalupe Piña Zárate.
• Mairyn Ximena Hernández Rodríguez.
• Daniel López Baldelamar.
• Luis Daniel Mendoza León.

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 WRITTEN PRODUCTION

What is a job profile?

We use the figure of “job profile” to describe the tasks, skills, experiences, and the
personality a person should have to develop a particular job.
The right application of this tool can generate an optimum work performance, due to the
fact of clarifying responsibilities, skills, and expectations from the time of recruiting
talent.
Elements:
▪ Job title: Is a short description, reflects the purpose of the job.
▪ Job purpose: Summary conformed of three or four sentences that allow the easy
understanding of the job existence.
▪ Duties and responsibilities: Describes the main and essential functions that the
employee should develop.
▪ Required Qualifications: Involves the level of knowledge that the reclutant
requires to be productive on his role. Here we find the education, experience,
skills, working knowledge, general knowledge, comprehensive knowledge, etc.
▪ Working Conditions: They are related to the enviromental factors.

Example of Job profile

Title position: Spot Quotes & Procurement Analyst

Company: UPS

Main responsabilities:

▪ Provide quotes to the costumer.

▪ ⁠Analize the best option for the costumer.
▪ ⁠Search for new suppliers.
▪ ⁠Costumer service.
▪ ⁠Push everybody for a response.
▪ ⁠Booking request.
▪ ⁠Check if the suppliers are available for the specifications that the company needs.
▪ ⁠Answer the doubts of the people could have.
▪ ⁠Backup ground and air spots.

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 ▪ Channel requests to the correct people.

Required skills

Soft skills:

▪ Patience: To stay calm in stressful situations.

▪ ⁠Be extrovert: To be able to talk with the customers.
▪ ⁠Be charismatic: To have a better relationship with the customers and co-workers.
▪ ⁠Polyvalence: Ability of telling the same thing in a lot of ways to explain it.
▪ Good communication with the partners: ⁠Find different ways to resolve an issue.
▪ ⁠Be organized: Have control of your time.
▪ ⁠Keep tracking: Be certain and alert about what is happening.
▪ ⁠Leadership: Good communication with the partners and take important decisions.
Hard Skills:
▪ The use of E2K, the system that the company needs to bring a quote for an
export/import.
▪ Have a notion of the geography and time zones.
▪ Contract Management: The ability to draft, review, and negotiate contracts is
crucial. This skill ensures that agreements are legally sound, meet organizational
needs, and minimize risks.
▪ Negotiation Skills: They are essential for securing the best prices, terms, and
conditions for goods and services.
▪ Excel Proficiency: Excel is a fundamental tool for data analysis, modeling, and
reporting. Enhances the efficiency of tasks such as budgeting, forecasting, and
creating procurement reports.
▪ Risk Management: Means identify and mitigate potential risks associated with
procurement, such as supply chain disruptions, price fluctuations, and supplier
reliability issues.
▪ Legal Compliance: Understanding and ensuring compliance with relevant laws
and regulations is crucial. This includes knowledge of trade laws, import/export
regulations, and industry-specific compliance requirements to avoid legal issues.
People to report:

▪ Air Freight Manager

▪ ⁠Director
▪ ⁠Vice president
▪ ⁠Brokerage district manager
▪ ⁠Region Manager
▪ ⁠Executive VP
▪ ⁠Chief executive officer

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References:

Writing an effective job description | Human Resources | Wright State University. (n.d.).
https://www.wright.edu/human-resources/writing-an-effective-job-description