RCSI Academic Regulations For Research Degrees

ACADEMIC
REGULATIONS
FOR RESEARCH
DEGREES
UNIVERSIT Y
OF MEDICINE
AND HEALTH
SCIENCES
INTRODUCTION
INTRODUCTION
1. General Information
ENTRY
1. GENERAL INFORMATION
2. Application Procedure
3. Entry Requirements for Scholars 1.1 Overview of Postgraduate Research 1.2 Definition of Research Degree from the thesis, it is not essential to do this in order There are two Committees that report to the SPGS
4. Registration Procedures Degrees at RCSI. A research degree is defined as a higher degree to be successful in the examination; however, the Committee:
RCSI offers research degrees at level 9 and level 10 awarded following the completion and successful work presented must be publishable. 1. Academic Review Committee (ARC). The ARC
5. Core Modules
on the National Framework of Qualifications1,2. The examination of a thesis that describes a substantial » Presentation: the thesis must be written clearly meets every month to approve new scholars,
PROGRESSION award of MSc and MCh is made at level 9 on the body of original research. The research must make and concisely and must follow standard scientific nominated supervisors and annual reviewers. It is
National Framework of Qualifications (NFQ)5; this is a distinct contribution to the field of study, must be format. The normal length of an MSc/MCh thesis also responsible for ensuring quality in the Annual
6. Professional Certificate in Research
equivalent to level 7 in the European Qualifications publishable in peer-reviewed journals and must have is 50,000 to 60,000 words excluding tables, figures, Review Reports.
Practices (Taught Component)
Framework (EQF)4, and is Bologna second cycle been conducted according to ethical guidelines. appendices and references, and the normal 2. Postgraduate Programmes Management
7. Allocated Research Time compliant. The award of PhD and MD is made at The thesis must be presented to a professional length of a PhD/MD thesis is 80,000 to 100,000 Committee (PPMC). The PPMC is responsible for
8. Good Research Practice level 10 on the National Framework of Qualifications standard and according to published guidelines and words excluding tables, figures, appendices and ensuring the effective day-to-day governance
(NFQ); this is equivalent to level 8 in the European must demonstrate the originality of the research, references. and consistency of quality of taught postgraduate
9. Annual Review Process
Qualifications Framework (EQF)3, and is Bologna third the scholar’s knowledge of the field and evidence » Examination: for an MSc/MCh award, the scholar programmes and awards aligned to the National
10. Supervisor roles and responsibilities cycle compliant .5
of critical judgement. PhD/MD awards also require must be examined by written thesis examination Framework of Qualifications (NFQ) under the
the successful examination of a scholar in a viva on the thesis topic and the examination outcome direction of the Faculty of Medicine & Health
EXAMINATION
Research degrees are accredited jointly by RCSI and voce examination. Level 9 awards may, in certain must be successful. For a PhD/MD award, the Sciences (FHMS).
11. Thesis Submission NUI and are awarded without classification. circumstances, also require a viva voce examination. scholar must be examined by written thesis and in
12. Appointment of Examiners a viva voce examination on the thesis topic (and The SPGS Committee reports to the RCSI Academic
The document that follows describes regulations A successful research award requires scholars related subjects) and the examination outcome Council
13. R
oles and Responsibilities of
for the conduct of research degrees at National to produce a large volume of work and acquire must be successful. The final award of the degree is » Academic Council (AC). The Academic Council
Examiners
Framework of Qualifications (NFQ) level 9 (MSc & all appropriate skills as defined by the National dependent on success in the viva voce examination is responsible for the implementation of policy
14. Examination Boards and Graduation MCh) and level 10 (MD & PhD) at RCSI. Framework of Qualifications document . These
5
and submission of an approved written thesis. which is determined by the Medicine and Health
15.Categories of Thesis Examination skills and knowledge must be at the forefront of a Sciences Board (MHSB). It addresses all matters
Decision The regulations apply to all research scholars field of learning and scholars should be sufficiently 1.3 Governance and Management of Research concerning the administration of RCSI’s Irish
registered at RCSI. These regulations apply whether competent to provide leadership in their field of Degree Programmes leading to Major Awards and International Schools. This includes student
16. R
eaching a unanimous decision
the scholar is full time or part time and regardless learning. The main school responsible for postgraduate admissions, assessment, progression and welfare in
between Internal and External
Examiners of the regulations of any associated / collaborating research scholars is the School of Postgraduate all degree level programmes; curricula and learning
institution involved in the project. PhD and MD The following are essential elements in the definition Studies (SPGS). The SPGS manages the admission, technology; research activities; and academic staff
17. Scholar’s Right of Appeal
scholars must be examined by thesis and by viva of a research degree: training, mentorship, progress review, and appointments and promotions. The Academic
18. Responsibilities of SPGS voce examination. Viva voce examinations must » Ethical research: if the thesis includes information examination of all research postgraduate scholars, Council meets monthly throughout the academic
19. Responsibilities of Scholars take place in RCSI Dublin Campuswith all parties to relating to humans or animals, including biological including PhD, MD, MSc (Research) and MCh year and reports to the MHSB.
the examination being present in the same physical samples or data, full Research Ethics Committee (Research). Scholars will also be aligned with their » Medicine and Health Sciences Board (MHSB).
20. Thesis Availability Policy
location. These examinations must be conducted in approval must have been obtained in order for the host department, institute or school. MHSB is the governing body responsible for all
PROGRAMME OVERVIEWS the presence of an independent chairperson. work to have been completed. A statement to this degree-awarding educational activities of RCSI. Its
effect must be included in the thesis. All issues associated with the approval of principal members are the CEO, the President of
21. PhD summary
Any deviation from these regulations may only » Originality: the scholar must have demonstrated an programme-related matters are first brought to the the College, the Dean of Medicine and Heads of
22. MD summary be considered in exceptional circumstances and ability to conduct an original research investigation SPGS Committee. The SPGS Committee meets various departments and schools.
23. MSc summary must be agreed in writing by the Head of School of and to test a hypothesis, preferably their own. every 2 months and decides on all matters relating
Postgraduate Studies, Dublin. This school is the RCSI » Knowledge of the field: the scholar must be able to scholar registration, the annual review process,
24. MCh summary
facilitator for the examination processes for all PhD to connect their research hypothesis and theme scholar performance and progression, approval of
and MD awards and for all research MSc and MCh to wider knowledge of the subject and they nominated reviewers & examiners, and facilitates the
APPENDICES
examinations. must demonstrate their familiarity with relevant development of new educational modules/workshops
25. References All students, including students returning to published work on the topic. for postgraduate scholars. 1
See Appendix, Quality and Qualifications Ireland (QQI)
2
See Reference 3: National Framework of Qualifications (NFQ)
26. N
ational Framework of their programme following a leave of absence » Publication: the material in the thesis should be http://www.nfq.ie/nfq/en/
See Reference 1: Good Practice in the Organisation of PhD
3
Qualifications Comparison Table or withdrawal, are governed by the Academic suitable for publication in a peer-reviewed, high Programmes in Irish Universities
Regulations in place in the academic session they impact journal relevant to the thesis topic. While it 4
See Reference 4: European Qualifications Framework
27. Links to SPGS forms and policies See Reference 2: Standards for PhD Education in Biomedicine and
5
(re-)register. is preferable for the scholar to have published work Health Sciences in Europe
ACADEMIC REGULATIONS FOR RESEARCH DEGREES 2

INTRODUCTION
ENTRY
ENTRY
2. APPLICATION PROCEDURE
3. Entry Requirements for Scholars 2.1 General overview 2.2 Finding a project (Phase 1) have been accepted onto their programme and that
4. Registration Procedures The recruitment/registration process for prospective Postgraduate Research (PGR) scholars are expected they must then register online.
scholars has three phases. Initially, the scholar finds to find suitable supervisors from the information » Documents needed:
5. Core Modules
a project of interest using the RCSI website, and available on the RCSI website, and should not » Research proposal (template found on the RCSI
PROGRESSION submits an expression of interest by emailing the contact the SPGS office directly. Only Scholars website, PDF)
supervisor directly (Phase 1). Next, the supervisor seeking to apply for the SPHeRE, Dilmun or StAR » Passport-sized photograph (PNG/JPEG/TIFF)
interviews the scholar and if the supervisor agrees to programmes should contact the SPGS office. » Evidence of qualifications (transcripts, PDF)
undertake supervision of the scholar, at least one co- Available sources of information include: » Curriculum Vitae (recent, PDF)
7. Allocated Research Time supervisor is appointed (Phase 2). The supervisor and » RCSI website projects page (current projects) . 8
» Evidence of competency in English (unless eligible
8. Good Research Practice co-supervisor will then assist the scholar to complete » RCSI researcher list online9. for exemption - go here for details, PDF)
a project proposal (the forms can be found under NOTE: please save all documents as PDF and upload
the ‘register’ tab online6). They must also nominate 2.3 Expressing interest in a project (Phase 1) PDF only (except portrait picture).
10. Supervisor roles and responsibilities annual reviewers. The scholar submits the project PGR scholars must apply to the supervisors directly, NOTE: all non-EU scholars will need a valid study
proposal as part of the application procedure. This is unless specifically advised otherwise (e.g. SPHeRE). visa before arriving in Ireland. It is the scholar’s
EXAMINATION
reviewed by the Academic Review Committee (ARC) responsibility to organise their own visa from the INIS.
11. Thesis Submission which looks at the planned depth of engagement 2.4 Scholar selection by the supervisor (Phase 2)
12. Appointment of Examiners with the research topic, the feasibility of the work, Most PGR scholars will be selected by their potential » The RCSI Quercus online application process uses
and the available resources to complete the work. supervisor, after an interview process. The exception dedicated URLs to direct scholars to the specific
13. R
To ensure the highest standards are set with all is programme-funded PhDs/MDs where a selection section they need. The scholar will need to choose
Examiners
postgraduate research projects at RSCI, ARC may panel shortlists and interviews the scholars. between the April or October cohorts, based on
14. Examination Boards and Graduation seek additional clarification or request that additional the month in which they are applying.
15.Categories of Thesis Examination work packages are modified. Finally, the scholar 2.5 Application using Apply Online (Phase 3)
Decision uses the Apply Online portal to submit their project To register as a scholar at RCSI, the scholar needs April cohort November to April
proposal plan and the programme application to register for a specific programme using Quercus’ October cohort May to October
16. R
forms (Phase 3). After confirming that all required ‘Apply Online’ System. Only PGR scholars who have
Examiners documentation has been received, and that the already been selected by an RCSI supervisor (or
supervisor has agreed to supervise the scholar, this admitted onto a specific PhD Programme) should use 2.6 Fees
information is then reviewed by the ARC committee this system. Scholar fees policies are directed by the Fees Office,
18. Responsibilities of SPGS who approve the scholar’s registration. Finally, the and thus supersede any policies described here15.
19. Responsibilities of Scholars scholar is able to ‘confirm place’ online using the The application must include the details of the
student record information online system (Quercus). proposed research project. Applicants must
complete a Research Project Proposal10 and upload
PROGRAMME OVERVIEWS To apply for a place on any research programme, it to their online application. Before accessing the
the scholar must have first secured both a primary Online Application system11 it is important that the
21. PhD summary
supervisor and a co-supervisor and agreed a topic scholar read the Privacy Statement12 and Terms of
22. MD summary for their thesis. Only then can the scholar submit an Use. Instructions for completing and submitting an
23. MSc summary online application via Quercus (apply online). For online application are here14. 6
https://www.rcsi.com/dublin/postgraduate/research-courses/
scholars applying to a programme (e.g. SPHeRE, doctor-of-philosophy/register
24. MCh summary
7
PGR scholar on-boarding workflow is on Moodle - SPGS section
Dilmun), they need to go through the specific Once submitted, the Application is checked to (Appendix)
8
http://www.rcsi.ie/CurrResProj
programme selection procedure and receive an ensure that all required documentation has been https://www.rcsi.com/dublin/research-and-innovation/research
APPENDICES
9
official letter-of-offer before initiating registration received. The Supervisor is contacted by the SPGS
10
Research Project Proposal Form can be found the RCSI website
(see Appendix for links).
25. References through the Apply Online system. Staff are directed office to confirm that they have agreed to supervise 11
https://www.rcsi.com/dublin/postgraduate/postgraduate-research
12
https://www.rcsi.com/dublin/postgraduate/policies-and-guidelines
26. N
ational Framework of to an overview of the whole workflow in Moodle . 7
the scholar. The scholar’s application then goes to 13
https://www.rcsi.com/dublin/postgraduate/postgraduate-research/
doctor-of-philosophy/apply
Qualifications Comparison Table the Academic Review Committee for approval. Once 14
https://www.rcsi.com/dublin/postgraduate/postgraduate-research/
approved, the scholar is informed by email that they application-faqs
27. Links to SPGS forms and policies
15
https://www.rcsi.com/dublin/postgraduate/policies-and-
guidelines/postgraduate-fees-policy

INTRODUCTION
ENTRY
ENTRY
3. ENTRY REQUIREMENTS FOR SCHOLARS
3. Entry Requirements for Scholars 3.1 Academic requirements 3.3 Recognition of prior learning and transfers their research grant and scholars; or the with the scholar to review their eligibility for the
4. Registration Procedures » PhD. In order to apply to register for a PhD at RCSI, Recognition of prior learning (RPL) is defined as the scholar themselves may request a transfer. programme. Their recommendations will be
scholars must have obtained at least an upper process by which prior learning is given a value. It is » In the case of PI employment and transfer of submitted to the Academic Review Committee.
5. Core Modules
second class (2.1) honours degree (NFQ level 8) in a means by which prior learning is formally identified, scholars into RCSI the scholar must: d. ARC will then review the application and all
PROGRESSION a relevant subject. assessed and acknowledged (NQAI, 2005). a. Provide an Academic Transcript from the supporting documentation. They can decide
» MD/MCh. In order to apply to register for an originating institute that includes details to approve the application, ask for additional
MD at RCSI, scholars must have obtained the RPL involves the assessment of knowledge, skills and about the modules/programmes the scholar documentation, or reject the application.
degrees of MB BCh BAO and must be eligible for competence previously acquired. Learning occurs in completed, and the respective grades. It should
7. Allocated Research Time full registration as a medical doctor with the Irish many contexts which include work, involvement in also include the start and end dates of the 3.5 Registration to multiple awards concurrently
8. Good Research Practice Medical Council. For award of the degree, a period social and community activities, or learning through scholar’s registration, and thus the number of » RCSI does not allow scholars to register for more
of at least three years must have elapsed from life experience generally. RPL does not give credit for years the scholar was on the register. than one major award simultaneously.
the time the scholar obtained the above degrees. experience as such; rather it considers the learning b. Follow the standard ‘Apply Online’ application » In some cases the research degree may include
10. Supervisor roles and responsibilities Scholars must also have completed their internship. that was acquired as a result of the experience. process which captures all their details. a taught component as part of the main award
» MSc. In order to apply to register for an MSc at » In the case of a scholar spontaneously deciding which may result in a final certificate/diploma being
EXAMINATION
RCSI, scholars must have obtained at least a lower In RCSI, and in accordance with NUI guidance (2013), to move their PhD to RCSI from another Higher awarded in conjunction with the full Level 9/10
11. Thesis Submission second class (2.2) honours degree in a relevant RPL may be used to gain: Education Institute (HEI), the process is: degree.
12. Appointment of Examiners subject. a. The scholar finds a supervisor from the However this is only valid if:
» All PGR Courses: All Scholars must also have an Admission to courses/programmes where a researcher list17. The scholar and supervisor a. the certificate/diploma does not add an
13. R
RCSI supervisor(s) with whom they have agreed the person may not have obtained the standard entry decide on a project together; the scholar then excessive workload for the scholar (i.e. < 30
Examiners
topic for their thesis and the logistical details for requirements writes a project plan. For recognition of time ECTS credits over the duration of the Level 9/10
14. Examination Boards and Graduation their project, for example start date, location for Exemptions from course modules which duplicate spent on the project in the previous university, degree), or
15.Categories of Thesis Examination initial research training, funding, and the remit of the learning outcomes an individual has already the project must be a continuation of the initial b. the taught components are relevant to their
Decision each supervisor. See Section 10 for PhD supervisor demonstrably acquired through prior learning thesis work. The previous institution’s supervisors current research work (i.e. capacity building to
eligibility criteria. A co-supervisor (who may be » Advanced entry into a programme of study (i.e. must be in agreement that the project can move enable completion of the thesis work).
16. R
outside RCSI) must be on the supervisory team. into Year 2 or Year 3)/transfer between programmes to RCSI, else a new project must be initiated with
Examiners where normal entry would duplicate the learning no compensation for previous registration time, 3.6 Retrospective registration
3.2 English Language Requirements for all Research outcomes an individual has already demonstrably in which case the scholar will register for year 1 of » RCSI does not allow retrospective registration for
Degrees acquired through prior learning. their programme. any postgraduate research degrees.
18. Responsibilities of SPGS » English language competency. There are English » If you believe that you qualify for RPL, you must b. The scholar uses the Apply Online system to
19. Responsibilities of Scholars language requirements for international scholars first contact the programme director or Head of register their details, which includes uploading 3.7 Continued registration
who do not have English as their first language. School to discuss why you believe you qualify. If the their CV, a project plan, and certified proof » All PGR students will need to successfully complete
All PGR scholars at RCSI are expected to be able programme director or Head of School agrees, you of English competency (where necessary). In the Annual Progress Review (see section 9) for
PROGRAMME OVERVIEWS to write, speak and understand academic English.. will need to submit an online application for your addition the scholar should also upload PDF admission into the next years register.
IELTS (Academic) or equivalent English language chosen programme. copies of a letter from their new supervisor » Consecutive registration is compulsory. Each year
21. PhD summary
test scores, for both written and spoken English, » Once you have applied, you will need to complete stating their willingness to supervise the scholar, scholars will be invited to register online for the
22. MD summary are accepted (e.g. TOEFL, Cambridge, etc). An an RPL supplemental application form, details on two references, a transcript from the originating following year.
23. MSc summary IELTS score of 7.0 is desirable, but scores > 6.5 are this form will be sent to you after you submit an HEI showing registration start and end dates, » Students who are asked to repeat the review in
acceptable. The test must be aimed at academic online application for your chosen programme. and a letter confirming the funding that they are 6 month’s time will remain on the previous years’
24. MCh summary
professionals (e.g. IELTS (Academic) or English Test Additional RPL policies are available online (www. receiving. register, with fees charged accordingly. After a
for Academic and Professional Purposes (ETAPP)). rcsi.com/dublin/postgraduate/policies-and- c. The prospective scholar should also separately successful re-submission and repeated mini-viva,
APPENDICES
We do not accept tests that ONLY examine guidelines/recognition-of-prior-learning). notify the School of Postgraduate Studies students will be transferred to the next years’
25. References interactive English. by email18 of their intention to transfer. The register, without additional fees being incurred.
26. N
ational Framework of For more details please go to the RCSI website . 16
3.4 Transferring from another Third Level Institute SPGS then organises a review panel which will » Students who do not pass the second annual
Qualifications Comparison Table Occasionally scholars transfer into RCSI from other comprise 2 independent RCSI researchers within review will be asked to submit an MSc thesis before
institutions. This could occur when a supervisor/ the broad research area and a senior member leaving at the end of the repeated registration of
principal investigator (PI) becomes employed by RCSI of the SPGS. The panel will convene a meeting the first year.
16
https://www.rcsi.com/dublin/postgraduate/policies-and-
guidelines/english-language-requirements
18
https://www.rcsi.com/people
postgraduateschool@rcsi.ie
4
INTRODUCTION
ENTRY
ENTRY
3. ENTRY REQUIREMENTS FOR SCHOLARS 4. REGISTRATION PROCEDURES
3. Entry Requirements for Scholars » PhD students who do not have the support of 4.1 PhD 4.3 MSc (Research) and MCh (Research) by the SPGS Committee. If the Transfer request
4. Registration Procedures their supervisors after the first year will be asked » Scholars (scholars) must register online using the » Scholars must register online and pay fees each is accepted by the SPGS Committee, when the
to either (i) find a new supervisor within RCSI who ‘Confirm Place’ function in Quercus, and pay fees year until they submit their thesis. scholar is due to register for their next academic
5. Core Modules
is willing to take over supervision, or (ii) write each year until they submit their thesis. » Full-time MSc/MCh scholars attend and carry out session, they will be transferred to the appropriate
PROGRESSION up an MSc thesis over the next year (provided » Full-time PhD scholars are allowed a minimum of research under appropriate RCSI supervision for programme, at the appropriate stage. Transfers
the laboratory and supervisory support is in three years and a maximum of six years from initial a minimum of one year and a maximum of two cannot happen during an academic session, but
place), or (iii) asked to leave RCSI at the end of registration to complete their award. Part-time years from initial registration. Part-time scholars are the application/review/approval process needs
the first year. Students may appeal this decision scholars are allowed a minimum of five years and allowed a minimum of two years and a maximum to be completed before the end of the current
7. Allocated Research Time using the standard appeals process as directed a maximum of eight years from initial registration of four years from initial registration to complete academic session.
8. Good Research Practice by the Student, Academic & Regulatory Affairs to complete their award. Scholars who exceed their award. Scholars who exceed the maximum » Scholars are advised that they will be liable for
Department (SARA), forms in moodle. the maximum registration period must reapply for registration period must reapply for registration. any differences in fees between the programmes,
registration. backdated for the years that they claim towards
10. Supervisor roles and responsibilities » All full-time scholars must submit annual 4.4 Transferring between Research Degrees their final degree (i.e. if an MD scholar who
written reports and present their work in an Applications to transfer between research degrees completes 2 years on the MD programme wishes to
EXAMINATION
oral presentation and interview (mini-viva). Part- can only be submitted after a scholar has been transfer into the 3rd year on the PhD programme,
11. Thesis Submission time scholars submit and present their work on fully registered on their original programme for a they will be liable for the difference in fees for the
12. Appointment of Examiners a biennial basis (every two years). Progress is minimum of one year. Scholars can only transfer once PhD programme for the first 2 years). PhD fees are
reviewed by two independent staff members a year when they are due to register (either October not refunded if a scholar transfers to an MD, MSc
13. R
who decide on the continued registration of or April). or MCh. MD fees are not refunded if the scholar
Examiners
each scholar. Scholars can only progress in their » Scholars wishing to transfer from a level 9 to a transfers to an MSc or MCh.
14. Examination Boards and Graduation PhD after a satisfactory progress assessment. For level 10 degree must first meet the minimum
15.Categories of Thesis Examination full-time scholars this will be at the end of the entry requirements for the level 10 programme. 4.6 Leave of Absence
Decision probationary first year. For part-time scholars the For instance, a research MSc scholar with a 2.2 » All Research scholars are expected to maintain
first two years are probationary. undergraduate degree will need to complete continuous registration for the duration of their
16. R
their MSc before they can apply for a PhD, as studies. However, RCSI recognizes that unforeseen
Examiners 4.2 MD the minimum requirement for entry into the PhD circumstances can arise which affect a scholar’s
» Scholars must register online and pay fees each programme is a 2.1 degree or a completed MSc ability to complete their studies. In line with the
year until they submit their thesis. degree (or equivalent). In addition, scholars wishing College Leave of Absence policy, scholars may
18. Responsibilities of SPGS » Full-time MD scholars attend and carry out research to transfer to a level ten programme or from the request a formal Leave of Absence20.
19. Responsibilities of Scholars under appropriate RCSI supervision for a minimum MD to the PhD registry, must have a research » For Research scholars a formal Leave of Absence
of two years full time and a maximum of four years publication complete at the time of the transfer can only be granted where there are specific
from initial registration. Part-time scholars are request. documented circumstances and will only be
PROGRAMME OVERVIEWS allowed a minimum of four years and a maximum » Provided they meet the minimum entry granted up to the end of the current academic
of eight years from initial registration to complete requirements, they must then complete a Transfer year. A Leave of Absence means that scholars can
21. PhD summary
their degree. Scholars who exceed the maximum Request Form and undergo an interview. The
19
return to their studies.
22. MD summary registration period must reapply for registration. interview is usually at the end of the year and » Fees will not be charged for the months that the
23. MSc summary » All full-time scholars submit annual written reports replaces the mini-viva. Both reviewers must scholar is absent, if that Leave of Absence has
and present their work in an oral presentation and be independent of the supervisory team and been approved by the SPGS committee. Failure to
24. MCh summary
interview (mini-viva). Part-time scholars submit and have been awarded a PhD, else an additional seek and gain approval from the SPGS committee
present their work on a biennial basis. Progress is chairperson (who has been awarded a PhD) will result in fees being charged as per stated
APPENDICES
reviewed by two independent staff members who will need to be included in the interview panel. registration time.
25. References decide whether the scholar can progress to the next The Transfer Request must also be completed
26. N
ational Framework of year of their studies. Scholars can only progress in by the Supervisor and submitted to the SPGS.
Qualifications Comparison Table their MD after a satisfactory progress assessment at The Supervisor may also be asked to attend an
the end of the probationary first year. For part time interview.
scholars the first two years are probationary. » The Transfer Request will then be considered

INTRODUCTION
ENTRY
ENTRY
4. REGISTRATION PROCEDURES (CON’T.). 5. CORE MODULES
3. Entry Requirements for Scholars » RCSI does not have a maternity or parental leave All PhD and intercollated MSc scholars at RCSI must hours of total student effort. Student effort includes
4. Registration Procedures policy for PGR scholars. Each scholar needs to complete 4 core modules during their programme, all lecture, tutorial, seminar and laboratory contact
negotiate maternity/parental leave with their while MD/MSc/MCh scholars need only complete the hours, all work required on assignments and projects,
5. Core Modules
respective funding agencies. However, we do need ethics module. These modules are designed to help time spent in independent study or research, time
PROGRESSION to be notified when students are pregnant and scholars acquire the necessary skills to allow them to spent revising for and completing assessments and
adjust their registration times accordingly. Please successfully complete their research projects. They are: any additional time and effort expected of a student
fill in a maternity notification form and submit to Core Modules per Course enrolled to that module.
Postgraduate School. PC01 PC02 PC03 PC04
7. Allocated Research Time
PG Ess. Biostats Writing Ethics
8. Good Research Practice 4.7 Withdrawal
» If a scholar wishes to withdraw permanently
PhD * * * *
9. Annual Review Process MD *
from the programme, they should complete a
10. Supervisor roles and responsibilities Withdrawal from Studies form21. MSc *
EXAMINATION
MCh *
4.8 Final thesis submission
11. Thesis Submission » At the end of the thesis examination process, and/
iMSc * * * *
12. Appointment of Examiners or viva voce examination, a specific deadline for
the return of the final corrected thesis will be set. » Postgraduate Essentials (2.5 ECTS, PC01)
13. R
This is usually 4 weeks for minor corrections, or 6 » Critical Analysis, Writing & Communication Skills (2.5
Examiners
months for major corrections,. ECTS, PC03)
14. Examination Boards and Graduation » Failure to meet this deadline may result in an » Biostatistics for Research Postgraduates (5 ECTS,
15.Categories of Thesis Examination additional administrative fee (€500), and potentially PC02)
Decision registration into the following year with additional » Research Ethics and Integrity (5 ECTS, PC04)
fees invoiced accordingly.
16. R
» Scholars must submit both a hardbound and PDF These four core modules equate to a total of 15 ECTS
Examiners version of their thesis, with the latter uploaded to credits. The ECTS credits are awarded upon successful
the RCSI institutional repository. completion of the modules and the associated
assessment.
18. Responsibilities of SPGS
19. Responsibilities of Scholars 5.1 Module

A module is a self-contained unit of learning, teaching
and assessment. It has a set of learning outcomes
PROGRAMME OVERVIEWS which are assessed. Assessment is based on both a

final examination and engagement with either face-to-
21. PhD summary
face lectures/workshops or online content and forums.
22. MD summary
23. MSc summary 5.2 ECTS

The European Credit Transfer System (ECTS) is a
24. MCh summary
system for accumulating credit for learning so that
the learning is transferrable. ECTS credits represent
APPENDICES
the volume of learning based on defined learning
25. References outcomes and associated workload. The ECTS was
26. N
ational Framework of developed to facilitate educational mobility for
19
https://vle.rcsi.ie/course/view.php?id=316&section=5
Qualifications Comparison Table students and inter-institutional co-operation amongst 20
RCSI Leave of Absence Policy is in Moodle: https://vle.rcsi.ie/mod/
higher education institutions within the European folder/view.php?id=30506.
21
RCSI Withdrawal from Studies Policy can be found in the SARA
Union. In RCSI, one ECTS credit represents 25-30 sections of Moodle (links in Appendix).

INTRODUCTION
PROGRESSION
ENTRY
6. PROFESSIONAL CERTIFICATE IN RESEARCH 7. ALLOCATED RESEARCH TIME 8. GOOD RESEARCH PRACTICE 9. ANNUAL REVIEW PROCESS.
PRACTICES (TAUGHT COMPONENT)
3. Entry Requirements for Scholars PhD Scholars who are withdrawing from their It is imperative that sufficient dedicated research time RCSI aspires to the highest standard of research and 9.1 Purpose.
4. Registration Procedures research programme before completion, who wish is allocated to the scholar to complete their research does its utmost to foster a dynamic, ethical and healthy The purpose of the annual review is to prove that
to exit with the Professional Certificate in Research in a timely manner. This involves reduced workload research environment. In turn, RCSI demands equally high the scholar is making sufficient progress in their
5. Core Modules
Practices qualification will need to complete a further (e.g. demonstrating), and a limit being set on non- standards of conduct from its scholars. It has therefore research and is receiving adequate support to
PROGRESSION 5 ECTS credits worth of optional taught modules. thesis related clinical work. produced a set of guidelines to which scholars must complete their research. The review involves a report
Scholars who wish to receive the Professional adhere. that documents the hypothesis being tested; the
Certificate in Research Practices as well as their 7.1 Programme Duration (years) approach planned; the work carried out to date;
research award will have to complete the four core 8.1 Guidelines on Good Research Practice. relevant results and discussion, plus a vision for future
7. Allocated Research Time modules plus a further 20 ECTS. MD/MSc/MCh Programme FT Min FT Max PT Min PT Max The “Guidelines on Good Research Practice” can be direction of the project. Learning to write concisely
scholars must complete the four core modules and PhD 3 (or 4) 6 5 8 found on the college website and scholars should and clearly is a critical part of research training,
8. Good Research Practice
1-2 additional modules the equate to at least 5 etcs MD 2 4 4 8 familiarise themselves with it . Areas outlined in the
23
therefore there is a page limit for this report.
creditsThe list of optional modules is available on the MSc 1 2 2 4 “Guidelines on Good Research Practice” include:
10. Supervisor roles and responsibilities SPGS Moodle page. MCh 1 2 2 4 » Integrity in the workplace 9.2 Annual Review Process.
» Openness and dissemination of results The process takes the form of a mini viva that mirrors
EXAMINATION
» Additional employment should not disrupt the » Legal requirements PhD/MD viva voce examinations.
11. Thesis Submission scholars’ ability to perform their research. Full-time » Research standards » Each scholar writes a substantial report on their
12. Appointment of Examiners PGR scholars should not, therefore, be employed » Supervision and training research project in compliance with the guidelines.
by RCSI for more than an average of 6 hours per » Maintenance of records and disposal of data Numerous formats are now available to scholars. In the
13. R
week over the course of the year. » Ethical practice penultimate year, scholars are asked to submit a Thesis
Examiners
» Publication Completion Plan to the School of Postgraduate Studies
14. Examination Boards and Graduation 7.2 Annual Leave (postgraduateschool@rcsi.ie) instead of the report.
15.Categories of Thesis Examination » As a general rule, research scholars should be 8.2 Research Misconduct. » Supervisors nominate two appropriate reviewers
Decision allowed 25 days of annual leave. Most scholars are Breaches of the “Guidelines on Good Research Practice” (one of these reviewers could potentially become the
‘employed’ on state funded scholarships, and thus may be considered “Research Misconduct”. To this internal examiner for the thesis).
16. R
have an obligation to commit to their research. end, the college has produced a document, “RCSI » The criteria for an Annual Reviewer is:
Examiners Annual leave needs to be negotiated directly with Statement on the Handling of Allegations of Research • Must be RCSI academic staff (including
the supervisor(s). Misconduct,” and scholars should familiarise themselves honorary).
» Exceptions include contractual agreements with it24. Procedures have been put in place to deal with • Must be qualified to at least at the level of the
18. Responsibilities of SPGS between scholars and the hospital/institute that allegations of research misconduct should they transpire. award the scholar is completing.
19. Responsibilities of Scholars employs them. Those contractual agreements » Research misconduct involves the intent of a researcher • Must be independent of the scholar’s project.
supercede these guidelines. to deceive others; including the fabrication of research, • Must be sufficiently knowledgeable of the field,
illegal use of another researcher’s data, and plagiarism but independent of the supervisors.
of written work. • After reading the report, the review panel meets
PROGRAMME OVERVIEWS
» Plagiarism is also taken VERY seriously in RCSI and the the scholar to conduct a mini-viva voce.
21. PhD summary
College has produced a policy on Plagiarism . Scholars
25
» Format of the mini-viva voce:
22. MD summary should also familiarize themselves with the contents • The scholar presents a brief PowerPoint
of this policy. All postgraduate research scholars are presentation summary of their work (10 minutes
23. MSc summary
expected to attend the core module on Research max).
24. MCh summary
Ethics within their first year of study at RCSI .
26
• This is followed by questions from the review
panel on various aspects of their project and
APPENDICES
8.3 Acknowledge RCSI in Publications. future plans for the project.
25. References While a registered research scholar in RCSI you must
26. N
ational Framework of acknowledge RCSI in any publications arising from your
Qualifications Comparison Table research.
» The words “Royal College of Surgeons in Ireland” must
always be listed in your address and in the contact
details of your research publications.

INTRODUCTION
PROGRESSION
ENTRY
9. ANNUAL REVIEW PROCESS (CON’T.). 10. SUPERVISOR ROLES AND RESPONSIBILITIES
3. Entry Requirements for Scholars • The reviewers each submit a brief report on the supervisor. Annual reviews may be conducted via 10.1 Supervisor eligibility criteria » Attend the Supervisor Forum sessions offered by
4. Registration Procedures result of the mini-viva online using the Moodle- Skype where necessary. The Irish quality assurance body QQI have issued a SPGS that explain changes to the regulations, and
based Annual Review Process (iPads available • Scholars submit the report (one single PDF file guideline document that sets out the key criteria for have accessed the online supervisor training module.
5. Core Modules
from the SPGS office for this). Reviewers may with scholar’s full name as the filename) using the quality assurance in postgraduate research degrees.
PROGRESSION combine their remarks into a single report, but moodle based annual review process by the last This states that scholars should be supervised… 10.2 SPGS authority regarding supervisor eligibility
the second reviewers’ online form must still be Wednesday in July. “...by a researcher/s, qualified at least at the level of » The SPGS committee may consider special cases
submitted with “See other reviewers’ comments” • Supervisors convene the progress review the award, with demonstrated ability to make original from time to time on a case-by-case basis.
clearly stated. meeting and reviewers submit their written contributions to the relevant field”
7. Allocated Research Time Scholars and supervisors are able to read the reports using the moodle based annual review SPGS have thus been charged with implementing 10.3 Quality supervision
8. Good Research Practice reviewers’ assessment report after the submission has process by the 2nd Wednesday in September. the national guidelines for quality assurance in Supervisors must ensure that they have read and
been approved by SPGS » Reviewers are asked to come to a unanimous decision postgraduate research education at RCSI, which signed the RCSI Supervisor Charter that sets out the
regarding the progression of the scholar to the next includes the approval of PGR supervisors. Therefore key roles and responsibilities of supervisors at RCSI
10. Supervisor roles and responsibilities 9.3 Deadlines. academic session. The reviewers have three options: the supervisory team must: (see Appendix).
Deadlines for the annual review process are set to • “Progress” – the scholar is pre-registered to the » Hold a postgraduate research degree of the same » Researchers who have not had experience
EXAMINATION
take account of registration requirements for the next next academic session of the programme and is or higher qualification than the one the scholar supervising level 10 Doctoral scholars must attend
11. Thesis Submission Academic Year, and are thus divided by the April or eligble to submit their thesis after the mimimum is studying for; or an appropriate professional the supervisor training session delivered by SPGS.
12. Appointment of Examiners October registration cohorts. registration time. qualification. Alternatively, they can attend a training session
» April registered scholars. • “Do not progress – repeat in 6 months” – the » Hold an academic position within RCSI for at least delivered by HR.
13. R
• Supervisors submit reviewer nominations by the scholar is asked to repeat the annual progress the duration of the scholar’s programme. This » All supervisors are encouraged to complete the
Examiners
last Friday in January by completing the online review (report and mini-viva) in up to 6 months can be at an honorary or associate professor level online Supervisor Training module available on
14. Examination Boards and Graduation form27. While both reviewers can be from RCSI, a time. They are not eligble to submit their thesis when the SPGS Committee has approved such an Moodle. This contains important information about
15.Categories of Thesis Examination second reviewer may be selected from another for examination until after at least one successful appointment how PGR programmes are managed at RCSI, internal
Decision Irish university depending on the collaborative review. » Exceptions are made for postdoctoral researchers deadlines, and useful links to further information and
nature of the project and/or expertise required • “Do not progress – exit” – the scholar is not who have a contract that exceeds the duration of the resources.
16. R
to review progress. Any expenses incurred in eligble to submit their thesis for examination scholars’ programme. » To ensure quality supervision for all our PGR scholars,
Examiners
inviting external reviewers must be paid by the and is not given an opportunity to repeat the » Be able to demonstrate a record of research supervisors should not supervise more than 6 PGR
supervisor. Annual reviews may be conducted via annual review. For scholars on a level 10 NFQ excellence and achievement and have recently scholars (FTE) simultaneously.
Skype where necessary. programmes, there may be the option to write published in their field of expertise as a senior
18. Responsibilities of SPGS • Scholars upload their report (one single PDF up their research for an MSc/MCh exit award. author. 10.4 Continuity of supervision
19. Responsibilities of Scholars

file with the scholar’s full name as the filename) Scholars who fail to progress may make use of » First or last authorship within the last 5 years. There are many reasons why the supervision of a
using the moodle based annual review process the RCSI Appeals Process28. Exceptions can be made where a technique/ scholar for a higher degree by research may change.
by the 3rd Friday in March. » Reviewers reports are then approved by ARC. If technology used in one field will be used in a These may relate to a supervisor moving to another
• Supervisors convene the progress review inconsistencies or difficulties arise from the reviewers different field. institution in Ireland or abroad; a supervisor retiring
PROGRAMME OVERVIEWS
meeting (using the Moodle based Annual Review reports, the reviewers may be asked to reconsider their » Have secured sufficient financial resources to cover before a thesis is completed; a supervisor changing
21. PhD summary Process) and reviewers submit their written the consumables cost of the project their research focus to another area; the research
verdict and re-submit their final reviewers report.
22. MD summary reports within the Moodle plugin by 4th Friday in • Successful scholars are transferred onto the » This is not relevant for projects in which the project developing in an unforeseen direction
April. following years’ register. The Fees office then consumables cost is negligible, or covered by 3rd necessitating the inclusion of additional expertise
23. MSc summary
» October registered scholars. checks the scholar’s’ fee balance to ensure that parties (e.g. host institution or hospital). in the supervision team; the death of a supervisor; a
24. MCh summary • Supervisors submit reviewer nominations by » Have supervised at least one PGR scholar to supervisor becoming incapacitated through ill health
fees have been paid for the previous year. If not,
the 1st Friday in June, using the online form. they will be asked to make payment before their successful completion as co-supervisor. and so on.
APPENDICES
While both reviewers can be from RCSI, a registration can be completed. If the scholar is » Previous successful supervision is critical for new » In the event that a change of supervision becomes
25. References second reviewer may be selected from another in good standing with the College (fee balance primary supervisors. Successful MSc supervision necessary, the supervisory team should engage
26. N
ational Framework of Irish university depending on the collaborative is zero), and they have been pre-registered by is included in the accessible PGR programmes for with the SPGS to ensure a smooth transition to a
Qualifications Comparison Table nature of the project and/or expertise required SPGS, then the scholar can complete the online primary PhD supervisors. new arrangement in a manner which minimises
to review progress. Any expenses incurred in registration process. Scholars must complete » Have completed their PGR degree at least 12 potential distress to the scholar.
inviting external reviewers must be paid by the online registration each year of their programme. months prior to the scholar’s first registration.

INTRODUCTION
PROGRESSION
ENTRY
10. SUPERVISOR ROLES AND RESPONSIBILITIES
(CON’T.).
3. Entry Requirements for Scholars » The postgraduate scholar should be included 10.7 Supervisor responsibilities regarding
4. Registration Procedures in the discussions as early as is practicable and examinations
every effort must be made to ensure that the new To ensure smooth organisation of the examination
5. Core Modules
arrangement is satisfactory to all involved. process, supervisors should:
PROGRESSION » Where a new supervisor unknown to the SPGS in » Nominate examiners at least 6 months before the
the capacity of supervision of a higher degree by scholar is due to submit their thesis. This is to ensure
research scholar is proposed, their CV must be sufficient time for recommendation for approval by
submitted to the SPGS. The SPGS Committee the SPGS Committee to Academic Council (AC) and
7. Allocated Research Time reviews requests to update supervision and has thereafter to Medicine and Health Sciences Board
8. Good Research Practice the option of suggesting alternative supervision (MHSB). When this process is completed, appointment
arrangements. of external examiners is made by the National
» Where a supervisor retires or resigns from the University of Ireland (NUI). Please note that MHSB does
10. Supervisor roles and responsibilities staff of RCSI, or for any other reason is unable to not meet between May and September each year.
continue to supervise the research, temporarily » Nominate for appointment as examiners only persons
EXAMINATION
or permanently, the SPGS shall make appropriate who are likely to examine within a reasonable time-
11. Thesis Submission arrangements for the supervision of the scholar, frame. The judgment of the supervisor in this regard is
12. Appointment of Examiners including where required, the appointment of a very important, as taking an excessive period of time to
new supervisor. conclude the examination is unfair to the scholar.
13. R
» Where a Principal Supervisor or co-supervisor is » Obtain the prior agreement of the recommended
Examiners
absent (e.g. on sabbatical or maternity leave) for examiners that they are prepared to act in their
14. Examination Boards and Graduation part of the duration of the scholar’s research, it respective capacities within an agreed timeframe.
15.Categories of Thesis Examination will be the responsibility of the supervisory team Figure 2: Supervisor eligibility criteria workflow » Ensure that the SPGS is informed of any change in
Decision to ensure a smooth and timely transition where address or circumstance of either examiner.
a change of supervisor takes place. Changes in » Mentoring, supporting and advising the scholar in » To provide contact and guidance through regular » Arrange for the external examiner to sign relevant
16. R
supervisory arrangements must be made on the the production of a written thesis. and systematic meetings; to request regular confidentiality or non-disclosure agreements where this
Examiners basis of agreement between the supervisors, the » Signing the relevant examination entry form written submissions as appropriate and to provide is essential to the protection of intellectual property
scholar, the proposed supervisor and the Head of indicating that the scholar’s thesis can be constructive evaluation and criticism in reasonable rights contained in the thesis.
the SPGS or nominee. submitted for examination by the examiners time. » Ensure, as far as possible, that scholars are not unduly
18. Responsibilities of SPGS approved to do so. » To ensure that the scholar is made aware of any delayed in the submission of their theses and be aware
19. Responsibilities of Scholars 10.5 Primary supervisor’s specific responsibilities shortfalls of progress or standards relative to the of any fees implications for scholars who are delayed in
In addition to the in-depth research supervision role, 10.6 Collective responsibilities of the supervisory standard expected and, where necessary, to advise submitting their thesis.
the primary supervisor is responsible for ensuring that team on withdrawal from the programme. » Ensure that the thesis meets standard scientific format
certain administrative tasks are completed during the » To advise the scholar on the selection of the » To complete an annual progress report with the and is of the required quality.
PROGRAMME OVERVIEWS
scholar’s time on the register. These tasks include, research topic and the nature and quality of the scholar. Supervisors must nominate reviewers using » Ensure that the thesis is written according to
21. PhD summary
but are not limited to, the following: programme of research to be undertaken. the moodle based annual review process. SPGS regulation guidelines including RCSI Thesis
22. MD summary » Ensuring that scholars meet their deadlines. » To ensure that the scholar acquires training in the » To appoint suitable internal and external examiners Presentation Regulations Guidelines and conforms to
» Submitting nominations of appropriate reviewers methodology of research and in the skills necessary in a timely manner, at least 6 months before the ethical standards and good research practice.
23. MSc summary
for progress reviews of the scholar, having first for sustained, independent effort, by advising expected thesis submission date. To advise on » Not recommend for appointment as external examiner
24. MCh summary
ascertained that the proposed reviewers agreed to on their training needs and giving permission to the methodology and form of presentation of the a person who has acted in this capacity in RCSI within
act in this capacity in the allotted time. register for structured training where appropriate. thesis and to approve the thesis before submission the preceding three calendar years. This is to avoid a
APPENDICES
» Submitting the nominations of appropriate thesis » To implement RCSI’s codes of practice for the by signing the Thesis Approval Form. This ensures situation where familiarity could, or could be perceived,
25. References examiners (one RCSI examiner and one external conduct of research and employment of the that a thesis cannot be submitted without the to prejudice objective judgement. Exceptional
26. N
ational Framework of examiner) for the scholar, having first ascertained working policies of the ethics committee. explicit approval of the supervisor. circumstances that may justify re-appointment of the
Qualifications Comparison Table that the proposed examiners meet the criteria » To provide protected time for completion of » To acknowledge a scholar’s contribution in any same person as external examiner within this timeframe
and have agreed to act in this capacity within the research study-related activities, with at least 80% presentation, publication or meeting which involves must be clearly outlined to the Head of SPGS.
allotted time frame. full time equivalent time made available. the scholar’s research work.

INTRODUCTION
PROGRESSION
ENTRY
10. SUPERVISOR ROLES AND RESPONSIBILITIES
(CON’T.).
3. Entry Requirements for Scholars » Not contact either examiner about the thesis
4. Registration Procedures examination once their appointments have been
approved.
5. Core Modules
» Ensure that all necessary approval(s) from Research
PROGRESSION Ethics Committee(s) and animal licensing are clearly

described in the thesis.
» Ensure that the scholar includes in their Thesis
Acknowledgement Section the source of funding
7. Allocated Research Time for their research and refer scholars to any specific
8. Good Research Practice acknowledgement required by the funding agency.
» Ensure that any IP/patent/commercialisation potential
in the thesis is protected by informing the SPGS in
10. Supervisor roles and responsibilities advance of submission and ensure that the following
paragraph is included in the request to potential
EXAMINATION
external examiners to examine a thesis.
11. Thesis Submission “The contents of the thesis under examination
12. Appointment of Examiners are confidential and should not be disclosed, or
disseminated in any way, to any third party other than
13. R
to staff of the Royal College of Surgeons in Ireland
Examiners
or an external examiner appointed for the purpose
14. Examination Boards and Graduation of examining the thesis. If you agree to examine
15.Categories of Thesis Examination the proposed thesis, please respond to this request
Decision (by email) indicating that you agree to maintain
confidentiality of its contents.”
16. R
» If not present at the viva voce examination (where
Examiners applicable), be available to address any questions
that may arise before, during or after the viva voce
examination.
18. Responsibilities of SPGS » If present at the viva voce examination (where
19. Responsibilities of Scholars applicable), take notes as required to assist with

corrections later and provide clarification if required
by the examiners. Supervisors must remain silent
throughout the viva voce examination unless specifically
PROGRAMME OVERVIEWS
requested to respond to a question by the examiners.
21. PhD summary
» Liaise with the internal examiner, if required, in seeking
22. MD summary clarification of any required corrections after the viva
voce/thesis examination.
23. MSc summary
» Assist the scholar in completing any required
24. MCh summary
corrections after the viva voce/thesis examination.
» Confirm in writing to the SPGS that the scholar
APPENDICES
has implemented any corrections required by the
25. References examiners.
26. N
ational Framework of » Co-sign, with the scholar, the Copyright and Thesis
Qualifications Comparison Table Distribution Request form to indicate approval of any
embargo (up to 24 months) on the final, approved
hard-bound and PDF versions of the thesis.

INTRODUCTION
EXAMINATION
ENTRY
11. THESIS SUBMISSION
3. Entry Requirements for Scholars All research scholars must submit a written thesis for written thesis and a viva voce. On occasion, a scholar what order) and confer with the chairperson on points before exiting the examination room. If a detailed
4. Registration Procedures examination. The format for the thesis is the ‘Classical’ completing a level 9 award (MSc, MCh) may be asked of procedure. report is required, this can be submitted (by email)
(monograph) format except for scholars wishing to be to complete a viva voce examination, usually at the to SPGS after the viva voce examination but must be
5. Core Modules
examined for a PhD by Publication. This thesis will take discretion of the examiners. The persons present at When all parties are prepared, the chairperson within four working days. The Chairperson of the viva
PROGRESSION the format of a ‘Thesis-by-Publication’ (see details in the viva voce examination are the scholar, the external invites the scholar into the room and completes the voce also submits a Report.
Section 21 below). examiner, at least one internal examiner and an introductions. The chairperson asks the scholar to
independent chairperson. commence their presentation. The examiners do not 11.2 Late submission of final thesis documents
In their penultimate year each scholar must submit a normally ask questions during the presentation, it is If there are no corrections required to the thesis then
7. Allocated Research Time Thesis Completion Plan (see Appendix) outlining their The supervisor may attend as an observer but their after the presentation that the examiners’ questions the scholar must print 1 hardbound copy of the final
8. Good Research Practice completion targets. After the scholar has completed attendance is at the scholar’s discretion. However, if the begin. After completion of the questioning, the corrected version of the thesis and submit this to the
their thesis, and checked the text through TurnItIn, they supervisor does not attend they must be available by chairperson asks the supervisor, if present, to leave SPGS office within 2 weeks of the examiners’ approval of
submit two soft bound copies to the SPGS accompanied phone or in person before, during and immediately after the room and gives the scholar an opportunity to the final thesis. The PDF version of the final version of the
10. Supervisor roles and responsibilities by the appropriate Examination Entry form. A PDF copy the viva voce examination. If the supervisor is present for mention anything additional in their thesis defence. thesis must also be submitted to the library for inclusion
must also be emailed to postgraduateschool@rcsi.ie. A the viva voce examination, they act as an observer only After this, the chairperson asks the scholar to leave the in the institutional repository portal within 2 weeks of the
EXAMINATION
scholar must be at a fully registered status in Quercus and cannot contribute unless the examiners specifically room and the examiners deliberate and agree on their examiners’ approval of the final thesis.
11. Thesis Submission when the thesis is submitted. The SPGS, having checked seek their clarification on a question. recommendation. The chairperson calls the scholar
12. Appointment of Examiners that registration requirements have been met, necessary back into the room and tells them what the examiners Where there are minor or major corrections to the thesis
core modules have been completed, fees have been From time to time, the Head of SPGS may wish to recommend. The supervisor may be present for the required, the examiners will agree on an acceptable
13. R
paid in full and examiners have been approved, sends appoint an observer. This may include attendance by a recommendation, but this is at the discretion of the deadline for the corrections to be submitted to the
Examiners
one copy of the thesis to each examiner with a letter completely independent PhD or MD supervisor as part scholar. SPGS for review by them. It is the scholar’s responsibility
14. Examination Boards and Graduation outlining the process for the examination. The examiners of their own training. No more than one such person to ensure that all corrections are completed in this
15.Categories of Thesis Examination are allowed up to four weeks for an MSc/MCh or up to can attend any particular viva voce examination. Neither the scholar nor the supervisor may be present timeframe, and approved by their primary supervisor,
Decision eight weeks for PhD/MD in which to examine the thesis After the SPGS has sent the copies of the thesis to for the examiners’ meeting prior to the viva voce before submission to the SPGS office, which will then
and submit independent reports on the Thesis Report the examiners, arrangements are made by SPGS for examination, nor after the questioning when examiners forward the revised thesis to the examiners.
16. R
form. PhD/MD examiners must submit their reports on the viva voce examination and the SPGS appoints an are deliberating on the result, nor when the joint
Examiners the Thesis Report form seven days before the viva voce independent chairperson. The scholar and supervisor examiners report is being written. Once the revised thesis has been approved by the
exam. If either examiner requests an electronic copy must not be involved in the travel arrangements for the examiners, the scholar will need to print 1 hardbound
of the thesis in order to examine it, they may request it External Examiner. The viva voce examination must take place in RCSI copy of the final corrected version of the thesis and
18. Responsibilities of SPGS through the SPGS. Dublin, in a neutral setting and location considered to submit this to the SPGS office within 2 weeks of the
19. Responsibilities of Scholars The viva voce examination consists of a presentation by be appropriate. This should not be in the supervisor’s examiners’ approval of the final thesis.
If either examiner requests significant modifications to the scholar on the project, for example by PowerPoint, office or a public area such as a coffee station.
the thesis, the pending viva voce examination may be of no longer than 20 minutes duration. The presentation The viva voce examination may not proceed without The PDF version of the final version of the thesis must
postponed. The decision to postpone the viva voce will is followed by the questioning of the scholar by both all the examiners being present. In the event of an also be submitted to the library for inclusion in the
PROGRAMME OVERVIEWS
be made in consultation with the Head of SPGS, who examiners, on the content of the presentation, the examiner’s or the scholar’s unexpected absence, for institutional repository portal within 2 weeks of the
21. PhD summary
will liaise with the supervisor. The supervisor in turn will thesis and related matters. Scholars must take a copy example due to illness, the examination must be examiners’ approval of the final thesis.
22. MD summary manage the necessary corrections and resubmission of of their thesis into the oral examination and refer to it postponed to another date.
the thesis by the scholar. as appropriate. It is recommended that the viva voce Registration is paused once the scholar submits their
23. MSc summary
examination, including the presentation, should last no On completion of the viva voce examination, the soft-bound thesis for examination, so no further fees
24. MCh summary
On rare occasions a scholar may not be able to meet longer than three hours. The chairperson should allow examiners complete a Joint Examiners Report form are incurred by the scholar. However, once the agreed
the thesis submission deadline. If this happens, opportunities for breaks as necessary. giving their recommendation on the outcome of the deadline for corrections has been exceeded and/or the
APPENDICES
the scholar will need to submit an Exceptional On the mutually agreed date of the viva voce examination and their comments on the thesis and the scholar fails to submit both the hardbound and PDF
25. References Circumstances Form (Postgraduate Scholars) signed by examination, the examiners and the chairperson meet scholar’s performance at the viva voce examination. versions of the final thesis to the SPGS office within 2
26. N
ational Framework of their supervisor. in the designated Examination Room before the viva Examiners must select one of the categories of award weeks of the examiners’ approval, then an additional
Qualifications Comparison Table voce examination starts. The examiners identify issues on the form (see details in Section 15: Categories of administrative fee of €500 may be levied. Scholars are
11.1 Viva voce Examination to be raised in the viva voce examination, agree the Decision). The examiners usually write their joint report reminded that they cannot graduate unless they are in
All level 10 awards (PhD, MD) are examined by broad strategy (e.g. who will ask which questions and in after the scholar has been advised of the result and good standing with the College’s fees office.

INTRODUCTION
EXAMINATION
ENTRY
12. APPOINTMENT OF EXAMINERS
3. Entry Requirements for Scholars In order to set and maintain the highest standards for nominate the Examiners at least 6 months prior to the be very suitable should be considered with the wider » External Examiners
4. Registration Procedures our higher degrees it is imperative that suitably qualified expected thesis completion date, using the online form reputation of the examination process as the priority. For level 10 awards external examiners are usually
external and internal examiners are nominated and (see Appendix for links). appointed from the UK or mainland Europe to
5. Core Modules
appointed. In combination, the internal and external » All research examiners are appointed following: » Internal Examiners examine RCSI PhD and MD theses and scholars.
PROGRESSION examiners must have sufficient expertise, knowledge and • (a) nomination by the supervisor. Internal examiners must: Preference should be given to examiners who are
understanding of the relevant fields; this is particularly • (b) recommendation by the SPGS Committee. • Be members of academic staff at RCSI and familiar with the general procedure pertaining to this
important where the thesis topic is interdisciplinary. • (c) recommendation by Academic Council. should normally hold a PhD or MD degree examination in Ireland i.e. required corrections are not
For viva voce examinations, the role of the chairperson • (d) approval by RCSI Medicine and Health or equivalent. Honorary lecturers or Emeritus provided to the scholar in advance of the viva voce
7. Allocated Research Time is to ensure that regulations are followed and that the Sciences Board. professors can act as examiners on condition examination; a scholar can pass or fail at the viva voce
8. Good Research Practice examination operates smoothly and fairly. • (e) approval by the Senate of the National they have recent (<3 years) relevant publications. examination regardless of the quality of the written
» Each MSc and MCh scholar is examined by written University of Ireland. • Hold at least the position of Lecturer or its thesis. Supervisors considering making a case for the
thesis by one external examiner and one internal » External examiners are subject to approval by the equivalent. nomination of examiners outside Europe must take
10. Supervisor roles and responsibilities examiner. At the discretion of the external examiner, Senate of the National University of Ireland (NUI), which • Have general expertise of the research area of account of the financial and logistical challenges that
a scholar may be required to attend a viva voce makes the official appointments on behalf of RCSI. the thesis. this may present. In circumstances where a supervisor
EXAMINATION
examination. In order to allow sufficient time for this process the • Be experienced in research in the general area of may be required to make a financial contribution to
11. Thesis Submission » Each PhD and MD scholar is examined by written supervisor must nominate examiners at least six months the scholar’s thesis. excess costs of the viva voce examination, the examiner
12. Appointment of Examiners thesis and viva voce examination by one external prior to thesis submission. In the event of the supervisor • Be sufficiently independent of the supervisor. must not be made aware of this in order to protect the
examiner (two in the case of RCSI academic staff) being unable to recommend a suitable examiner, the • Be independent of the scholar and the external integrity of the examination.
13. R
and one internal examiner, all in the presence of an SPGS Committee may suggest an appropriate person examiner. External Examiners:
Examiners
independent chairperson who fulfils the required criteria. • Be familiar with RCSI higher degree regulations • For PhD and MSc, examiners must be chosen
14. Examination Boards and Graduation » Conversely, supervisors must ensure that examiner and have attended thesis examiner training. from outside HEI’s in the Republic of Ireland and
15.Categories of Thesis Examination 12.1 Conflict of Interest nominations are not made too far in advance of thesis • Not be the scholar’s thesis supervisor. any associated teaching hospitals.
Decision » Thesis examiners must examine, and be seen to submission. This is to ensure that examiners approved • Not have a conflict of interest - this includes but • For MD and MCh, examiners should be chosen
examine, the scholar and the thesis without prejudice to examine a thesis and scholar continue to meet is not restricted to the following: from outside the island of Ireland, ideally from
16. R
or conflict from any direction. the criteria for their appointment at the time of the (a) Having published with the scholar within the the UK, in view of the compatibility between our
Examiners » If a reasonable person not involved in the examination examination. RCSI approved examiner nominations three years preceding the examination. MCh and MD structures and regulations.
process would consider that the presence of a are valid for 18 months, after which time, alternative (b) Having a personal relationship with the • Must be experienced in research in the general
particular examiner could cause concern regarding bias examiner nominations will be required. scholar, supervisor or external examiner. area of the scholar’s thesis, be specialists in the
18. Responsibilities of SPGS either to the scholar’s advantage or disadvantage, then » The relevant Examiner Nomination form must be used (c) Having any involvement with the research topics to be examined, and have recent peer-
19. Responsibilities of Scholars such an examiner is deemed unsuitable. Supervisors when submitting nominations for review. Supervisors project. reviewed publications in that area.
must take all reasonable steps to avoid recommending must provide a brief up-to-date CV of the external and • Not have acted in this capacity more than once • Should hold the position of at least Senior
examiners whose relationship with the supervisor, internal examiners using the approved template as previously in the same academic year. Lecturer at University level and normally hold a
scholar or RCSI Department, whether personal or part of the nomination submission. Paper submissions • Not be registered for a higher degree by PhD or MD degree or an equivalent or higher
PROGRAMME OVERVIEWS
professional, could be viewed as preventing an are not acceptable. For the MCh, the combined research at RCSI or elsewhere. degree.
21. PhD summary
impartial judgement of the thesis and the scholar. experience of the examination panel should include, • Not be a visiting member of staff at RCSI. • Must hold a current university academic
22. MD summary » It is the responsibility of examiners to declare any where possible, relevant clinical expertise. • For PhD and MD examinations the internal appointment. Honorary lecturers or Emeritus
potential conflict of interest when asked to examine a examiner must not be a junior postdoctoral professors can act as examiners on condition
23. MSc summary
scholar. 12.3 Criteria for Appointment research fellow. they have recent (<3 years) relevant publications.
24. MCh summary
» If the SPGS Committee perceives a potential conflict of The selection of the research examination team • Approval will need to be sought and given by the • Must have previous experience of acting in this
interest in an examiner nomination the supervisor will reflects on the reputation and credibility of the specific Head of School of Postgraduate Studies before capacity for the relevant award.
APPENDICES
be asked to nominate an alternative examiner, or SPGS examination; of RCSI’s standards in delivering research Internal Examiners are nominated from satellite • Must not have acted as an external examiner in
25. References will nominate an alternative examiner, or seek expert degrees; and of the reputation more generally of the campuses outside Ireland (e.g. Bahrain). RCSI within the preceding three academic years.
26. N
ational Framework of guidance in the selection of an alternative examiner. academic community in delivering and impartially • The School of Postgraduate Studies Committee
Qualifications Comparison Table examining these primary research degrees. Thus every has final authority regarding the nomination and
12.2 Nomination appointment must be made to ensure and protect this appointment of Internal Examiners.
» The Primary Supervisor (or nominee) needs to credibility – potential appointees who might otherwise

INTRODUCTION
EXAMINATION
ENTRY
12. APPOINTMENT OF EXAMINERS CONT. 13. ROLES AND RESPONSIBILITIES OF
EXAMINERS
3. Entry Requirements for Scholars External Examiners must not have a conflict of 13.1 Internal Examiners » Ensure that the scholar demonstrates an adequate regulation may be presented to the Head of SPGS for
4. Registration Procedures interest - this includes (but is not restricted to) the The role of the internal examiner is to examine the thesis depth and breadth of knowledge and understanding of consideration by the SPGS Committee
following: in an objective and timely manner; to liaise with the SPGS the field of study. Once an external examiner has agreed to examine a
5. Core Modules
• Having published with the scholar or the scholar’s on points of procedure; and to ensure that consistently » Ensure that the scholar has gained expertise in basic thesis, they should:
PROGRESSION supervisor within the three years preceding the high academic standards are maintained. This is and advanced methodologies and techniques. » Acknowledge receipt of the thesis.
examination. particularly important with respect to generic aspects » Ensure that the scholar can demonstrate that the work » Agree to be bound by confidentiality agreements,
• Holding or having held a grant or financial links/ such as quality of the writing and layout of the thesis as presented is their own. where protecting intellectual property merits it.
arrangements with the scholar or the scholar’s well as the general approach adopted. For MSc and MCh » Conduct the thesis/viva voce examination in a rigorous » When contacted by the SPGS, agree on a suitable date
7. Allocated Research Time supervisor within the three years preceding the awards the internal examiner should only liaise with the manner. In a viva voce examination the internal for the viva voce examination
8. Good Research Practice examination. external examiner when completely necessary. When a examiner should conduct the viva voce examination » Direct any questions about the examination process to
• Having the supervisor act as external examiner viva voce examination is required, the internal examiner in a non-aggressive manner, giving the scholar the the SPGS at postgraduateschool@rcsi.ie.
for any member of their research group, must examine the scholar in a viva voce examination and opportunity to fully defend their thesis. » Read the thesis in its entirety within the required
10. Supervisor roles and responsibilities including themselves within the three years liaise with the external examiner around the marking » Determine if the appropriate standard has been timeframe and assess the work presented in the thesis
preceding the examination. process. reached to merit the award of a Research degree and by the scholar.
EXAMINATION
• Currently serving as a member of staff at RCSI in recommend a single category of award. » Prepare a written report on the thesis using the
11. Thesis Submission any capacity, or having been a member of staff Once an internal examiner has agreed to act in this » Not contact the supervisor in relation to the thesis appropriate External Examiner Report Thesis form and
12. Appointment of Examiners at RCSI within the three years preceding the capacity, in cooperation with the external examiner where examination. return it to the SPGS. Where a viva voce is required the
examination. appropriate, they should: » Write a joint report with the external examiner of MD form must be returned at least 7 days prior to the date
13. R
• Having been a higher degree graduate of RCSI » Acknowledge receipt of the thesis. and PhD awards on the thesis and the performance of the viva voce examination. In these circumstances,
Examiners
within the three years preceding the examination. » Where a viva voce is required, agree on a suitable date of the scholar at the viva voce examination, using the the external examiner is allowed 8 weeks for the
14. Examination Boards and Graduation • Being related to the scholar, supervisor or for the viva voce examination when contacted by the appropriate Joint Examiners’ Viva Report form. Return examination of a thesis. Where a viva voce is not
15.Categories of Thesis Examination internal examiner. SPGS. this, via the independent chairperson, to the SPGS as required the external examiner has up to 4 weeks to
Decision • Having any involvement with the research project. » Direct any questions about the examination process to soon as possible after the viva voce examination. return the form.
the SPGS, postgraduateschool@rcsi.ie. » Not share thesis or viva voce examination reports with » Liaise with the internal examiner, only if necessary, when
16. R
» Independent Chairpersons » Read the thesis in its entirety within the required the supervisor or the scholar in advance of the viva preparing the thesis report.
Examiners Where a viva voce is required, Chairpersons are timeframe and assess the work presented in the thesis voce examination. » Not share any thesis examination reports with the
nominated by the SPGS and should: by the scholar. » Where minor or major corrections are required, confirm supervisor or the scholar in advance of the viva voce
• Be members of academic staff at RCSI who hold » Prepare a written report on the thesis using the in writing to the SPGS that any required corrections to examination where a viva voce is required.
18. Responsibilities of SPGS a higher degree by research. Honorary lecturers appropriate Internal Examiner Report Thesis form and the thesis, as a result of examination, are implemented. » Not contact the supervisor in relation to the thesis
19. Responsibilities of Scholars or Emeritus professors can act as chairs on return it to the SPGS within the required timeframe. » For MD/PhD awards examiners should make their examination.
condition they have recent (<3 years) relevant » Liaise with the external examiner, only if necessary, preference for format, i.e. printed or electronic, » Where a viva voce examination is required, the external
publications. when preparing the thesis examination report. If a of revised thesis known through the independent examiner must attend the viva voce in person, and
• Hold at least the position of Lecturer or its viva voce is required, the internal examiner should chairperson. agree with the internal examiner, in the presence of
PROGRAMME OVERVIEWS
equivalent. only contact the external examiner if necessary, when the chairperson and in the absence of the scholar
21. PhD summary 13.2 External Examiners
• Be familiar with regulations and procedures preparing the pre-viva voce examination thesis report. or supervisor, about the manner in which it is to be
22. MD summary governing the PhD/MD viva voce examination. The internal examiner should retain a record of all such The role of the external examiner is to examine the conducted.
• Not be a supervisor of the scholar. interactions with the external examiner. thesis, and where applicable the scholar in a viva voce » Assess the performance of the scholar in the viva voce
23. MSc summary
• Not have a conflict of interest relating to the » Where a viva voce is required, the internal examiner examination, in an objective and timely manner; to liaise examination where a viva voce is required.
24. MCh summary
project, the scholar under examination or either must attend the viva voce examination in person and with the SPGS, the internal examiner and the chairperson » Ensure that for the award of the Research degree the
examiner. agree with the external examiner, in the presence of where relevant; to ensure that RCSI regulations are scholar demonstrates an adequate depth and breadth
APPENDICES
• Where possible, the independent chairperson the chairperson and in the absence of the scholar followed and that the work is of the required standard. of knowledge and understanding of the field of study.
25. References should be based in an academic department or supervisor, about the manner in which it is to be The sole purpose of an external examiner’s visit to RCSI » Ensure that the scholar has gained expertise in basic
26. N
ational Framework of other than that of the scholar and supervisor. conducted. is to conduct the viva voce examination when required. and advanced methodologies and techniques.
Qualifications Comparison Table • Where appropriate, due consideration should be » Assess the performance of the scholar in the viva voce A person is not allowed to act as external examiner more » Ensure that the scholar can demonstrate that the work
given to achieving a gender balance in the panel examination (with the external examiner in the leading than once in a three-year academic period. Exceptional presented is their own.
involved in the viva voce examination. role). circumstances that may justify contravention of this

INTRODUCTION
EXAMINATION
ENTRY
13. ROLES AND RESPONSIBILITIES OF 14. EXAMINATION BOARDS AND GRADUATION
EXAMINERS CONT.
3. Entry Requirements for Scholars » Where a viva voce is required, the external examiner Once an independent chairperson has agreed to chair a defence of their thesis, including the scholar’s view on When all reports have been submitted by the
4. Registration Procedures must conduct the viva voce examination in a rigorous, viva voce examination, they must: supervisor attendance. chairperson to the SPGS, the scholar is informed of the
but non-aggressive manner, giving the scholar the » Read the thesis examiner reports before the viva voce » Ensure that the supervisor and scholar are not present recommendation and given copies of all three examiner
5. Core Modules
opportunity to fully defend their thesis. examination and discuss any causes for concern with during the examiners’ deliberations. reports (External, Internal and Joint reports) and an
PROGRESSION » Determine if the appropriate standard has been the Head of SPGS or nominee before proceeding. » Ensure that the result is in full compliance with the RCSI email outlining the next steps including the deadline for
reached to merit the award of the relevant research » Attend the pre viva voce examination meeting with and NUI regulations for the examination of a PhD/MD submission of a revised thesis.
degree and agree findings and category of award with the examiners and resolve any examination procedural degree.
the internal examiner. questions that the examiners have before the scholar » Ensure that any recommended corrections to the thesis When the scholar completes the corrections, and submits
7. Allocated Research Time » Inform the scholar of the recommended outcome on arrives. are clearly outlined to the scholar, including the agreed a revised thesis, the supervisor must email the SPGS to
8. Good Research Practice completion of the viva voce examination where a viva » Ensure that the internal and external examiners agree deadline for their implementation. confirm that they have overseen the implementation of
voce is required. on the procedure for the examination of the scholar. » Ensure that the scholar is informed of the outcome of the corrections and they are ready for the examiner(s)
» Make clear in the report which examiner corrections, » Attend the viva voce examination in person on the the viva voce examination informally, while making it to review. If minor corrections are required, the internal
10. Supervisor roles and responsibilities if any, the scholar is required to make in order to have agreed date, chair it according to RCSI procedures and clear that the result is subject to approval by the RCSI examiner must approve these (with prior agreement from
their thesis approved. Return this to the SPGS as soon record observations if necessary. and NUI examination boards. the external examiner); in the case of major corrections
EXAMINATION
as possible. » Introduce the scholar to each examiner and explain the » Complete the independent chairperson’s report on both examiners must approve them. Examiners submit
11. Thesis Submission » Not share any thesis examination reports with the status and role of the independent chairperson and the the viva voce examination and return it to the SPGS as their approval in writing (by email) to the SPGS. If one of
12. Appointment of Examiners supervisor or inform the scholar in advance of the reason for record taking. soon as possible following the viva voce examination. the examiners is unable to review the final thesis (e.g. due
recommended outcome on completion of the thesis » Introduce any other person present in the viva voce » Provide to the Head of SPGS, or nominee, any further to exceptional circumstances, illness, etc.), then when
13. R
examination. examination for the purposes of training or observing required information in the event of a viva voce appropriate the final review and decision rests with the
Examiners
» Not contact the supervisor in relation to the thesis procedure. examination decision being inconclusive or in dispute. remaining examiner(s).
14. Examination Boards and Graduation examination. » Outline clearly the role of a supervisor, if present, as an » After the viva voce examination, obtain the views of the
15.Categories of Thesis Examination » Write a joint report with the internal examiner on observer. scholar and the examiners on the process and submit Regardless of the level of corrections required, each
Decision the thesis and the performance of the scholar at » Advise the scholar that the outcome will not be these to the SPGS. scholar has one opportunity to implement all required
the viva voce examination using the appropriate communicated until after the viva voce examination corrections in the revised thesis. Failure to implement
16. R
Joint Examiners’ Report. Make clear which examiner and that they should not infer any decision of the corrections to the satisfaction of the examiner(s), in
Examiners corrections, if any, the scholar is required to make in examiners on the basis of the discussion in the viva a timely manner, will result in the degree not being
order to have their thesis approved. Return this, via voce examination. awarded.
the independent chairperson, to the SPGS as soon as » Return all relevant notes and completed forms to the
18. Responsibilities of SPGS possible after the viva voce examination. SPGS after the viva voce examination. When the thesis has been approved, the scholar submits
19. Responsibilities of Scholars » Where major corrections are required, confirm in » Ensure that an atmosphere exists in the viva voce one hard bound copy to the SPGS and one PDF version
writing to the SPGS that any required corrections to the examination which allows the scholar to perform to the for inclusion in the RCSI repository (e-publications@RCSI).
thesis, as a result of examination, are implemented. best of their ability. It is customary for scholars to make two extra hard-bound
» Submit required bank account information to the » Ensure that the viva voce examination is conducted in copies, one for themselves and one for their supervisor.
PROGRAMME OVERVIEWS
SPGS as soon as possible after the thesis/viva voce a fair, rigorous, reliable, consistent and non-aggressive
21. PhD summary
examination. manner. The SPGS makes the necessary arrangements for
22. MD summary » Intervene in the examining process only if they judge approval of the examiners’ recommendation at the
13.3 Independent Chairpersons that the scholar is at risk of being treated unfairly, or relevant Examination Boards meeting and for the
23. MSc summary
Independent chairpersons play an important role in the if the behaviour of any of those present is otherwise scholar to graduate at the next available RCSI conferring
24. MCh summary
viva voce examination process and are there to ensure deemed as prejudicial to the conclusion of a successful ceremony. The hardbound thesis must be submitted to
that the viva voce examination is conducted according of viva voce examination. SPGS at least one week prior to the NUI Exam board
APPENDICES
to RCSI regulations. Independent chairpersons must » Offer an interruption to the viva voce examination meeting, which is generally 3 weeks before the next
25. References not take part in examining the scholar even when they if circumstances warrant it, including the offer of a graduation. The degree conferred is awarded by RCSI
26. N
ational Framework of have expertise in the subject area of the thesis. To avoid comfort break. and NUI.
Qualifications Comparison Table familiarity being prejudicial to objective judgement, » Ensure that the supervisor, if present, leaves before
chairpersons should be independent of the supervisor, the end of the viva voce examination when the scholar
the scholar and the examiners. is offered an opportunity to add anything further in

INTRODUCTION
EXAMINATION
ENTRY
15. CATEGORIES OF THESIS EXAMINATION
DECISION
3. Entry Requirements for Scholars 15.1 PhD/MD later. The internal examiner checks the revised examination is not required for a lower to text, references or diagrams and/or minor
4. Registration Procedures Listed below are the possible outcomes of the PhD or thesis for implementation of the corrections, degree. The scholar must submit a revised re-interpretation of the content. A list of
MD examination. One of these must be selected by and approves the final document thesis incorporating the required corrections corrections and the revised thesis must be
5. Core Modules
the panel of examiners. Scholars must complete all III. Award pending major corrections to be and a new title page indicating that it is for a approved by the internal examiner within
PROGRESSION required corrections before submitting their revised verified by both examiners – examiners specified level 9 award. 4-8 weeks of the scholar receiving official
thesis for examiner and Examination Board approval. select this category if the thesis contains The revised thesis must be approved by the notification of the outcome.
Scholars must make all required corrections; if typographical or other errors so numerous as internal examiner within 4-8 weeks of the III. Award pending major corrections to be
corrections are not completed to the satisfaction of to interfere with the smooth reading of the scholar receiving official notification of the verified by both examiners – examiners
7. Allocated Research Time the examiner(s) and Examination Board, the scholar’s thesis; is defective in presentation or detail; or outcome. select this category if the thesis contains
8. Good Research Practice name cannot be brought forward to the Examination requires further research. VII. Reject with no recommendation for re- typographical or other errors so numerous as
Boards and therefore the scholar will not be able to A list of corrections implemented and the submission – this category is recommended in to interfere with the smooth reading of the
graduate. revised thesis must be approved by both the case of work which is insufficient for a PhD, thesis; is defective in presentation or detail; or
10. Supervisor roles and responsibilities I. Award without corrections examiners within six months of the scholar MD or for a level 9 award. requires further research. A list of corrections
II. Award pending minor corrections receiving official notification of the outcome. Examiners should only select this option when implemented and the revised thesis must be
EXAMINATION
III. Award pending major corrections without a If the scholar has performed to the required they are aware that the scholar has been given approved by both examiners within six months
11. Thesis Submission second viva voce examination standard at the viva voce examination, a sufficient opportunity and supervisory support of the scholar receiving official notification of
12. Appointment of Examiners IV. Reject but permit submission of a revised thesis second viva voce examination is not required. to enable them to submit a quality thesis for the outcome
for repeat viva voce examination IV. Reject but permit submission of a revised examination. IV. Reject and permit submission of a revised
13. R
V. Reject but award a lower degree thesis for repeat viva voce examination This decision should not be selected unless thesis – examiners select this category if the
Examiners
VI. Reject but award a lower degree subject to – examiners select this category if the a scholar has been afforded a second deficiencies in presentation, research detail,
14. Examination Boards and Graduation minor corrections deficiencies in presentation, research detail, opportunity to defend their thesis. interpretation or analysis are sufficiently serious
15.Categories of Thesis Examination VII. Reject with no recommendation for re- interpretation or analysis are sufficiently serious to prohibit an award being recommended.
Decision submission to prohibit an award being recommended and 15.2 MSC/MCH The revised thesis must be submitted for
a second viva voce examination is required. Listed below are the possible outcomes of the MSc/ re-examination by both examiners within
16. R
Pointers for arriving at the above decisions are given The revised thesis must be submitted for MCh examination. One of these must be selected twelve months of the scholar receiving official
Examiners below. re-examination by both examiners within by the panel of examiners. At the discretion of the notification of the original outcome.
I. Award without corrections – examiners select twelve months of the scholar receiving official external examiner, a scholar may be required to V. Reject with no recommendation for re-
this category if the thesis is satisfactory in every notification of the outcome. attend a viva voce examination. submission – this category is recommended
18. Responsibilities of SPGS way and there are no corrections to be made. V. Reject but award a lower degree – examiners I. Award without corrections in the case of work which is of insufficient
19. Responsibilities of Scholars II. Award pending minor corrections – examiners select this category in the case of work being II. Award pending minor corrections standard for an MSc/MCh.
select this category if they are satisfied that of insufficient standard for a PhD or MD but III. Award pending major corrections to be verified Examiners should only select this final option
the thesis meets the criteria for the degree of sufficient standard for a specified lower by both examiners when they are aware that the scholar has been
but some minor corrections are necessary. degree for which a viva voce examination is not IV. Reject and permit submission of a revised thesis given sufficient opportunity and supervisory
PROGRAMME OVERVIEWS
Minor corrections include, but are not limited required. The scholar must submit a revised V. Reject with no recommendation for re- support to enable them to submit a quality
21. PhD summary
to, typographical errors, minor amendments thesis with a new title page indicating that it is submission thesis for examination. This decision should
22. MD summary to text, references or diagrams and/or minor for a specified level 9 award. Pointers for arriving at the above decisions are given not be selected unless a scholar has been
re-interpretation of the content. The scholar The revised thesis must be approved by the below. afforded a second opportunity to defend their
23. MSc summary
will receive both examiners’ pre-viva reports, as SPGS within 4-8 weeks of the scholar receiving I. Award without corrections – examiners select thesis.
24. MCh summary
well as the post-viva joint examiners report. In official notification of the original outcome this category if the thesis is satisfactory in every
addition, one or both of the examiners may, as VI. Reject but award a lower degree subject way and there are no corrections to be made
APPENDICES
specified in the joint-examiners report, submit to minor corrections – examiners select II. Award pending minor corrections – examiners
25. References additional corrections at a later date. this category in the case of work being of select this category if they are satisfied that
26. N
ational Framework of The scholar must return the corrected insufficient standard for a PhD or MD but the thesis meets the criteria for the degree
Qualifications Comparison Table thesis within 4-8 weeks of receiving official of sufficient standard for a specified lower but some minor corrections are necessary.
notification of the outcome OR the final list of degree after typographical and other specified Minor corrections include, but are not limited
corrections from the examiners, whichever is corrections have been made. A viva voce to, typographical errors, minor amendments

INTRODUCTION
EXAMINATION
ENTRY
16. REACHING A UNANIMOUS DECISION 17. SCHOLAR’S RIGHT OF APPEAL 18. RESPONSIBILITIES OF SPGS
BETWEEN INTERNAL AND EXTERNAL EXAMINERS
3. Entry Requirements for Scholars 16.1 PhD/MD A scholar has the right to appeal the decision of the The SPGS is the RCSI facilitator of the research Department after receipt of all necessary
4. Registration Procedures In the event of the internal and external examiners examiners. To do so they should follow the RCSI awards and examination processes. It liaises documentation from the external examiner.
not immediately agreeing on the outcome of the Appeals Procedure, available on Moodle. with scholars, supervisors, examiners and, in the » Arranging examiner payments through the NUI
5. Core Modules
examination, they should try to resolve issues case of viva voce examinations, the independent after receipt of all necessary documentation from
PROGRESSION by reasoned, detailed discussion. The external chairpersons to ensure that RCSI thesis examination the external examiner.
examiner’s view normally carries greater weight in such regulations are fit for purpose and followed for each » Arranging RCSI and NUI examination board
discussions. The role of the independent chairperson thesis examination including viva voce examinations. approval of successful scholars.
in facilitating an agreed decision on the day of the viva The SPGS facilitates the smooth operation of » Forwarding scholar details to the RCSI Registry for
7. Allocated Research Time voce examination is very important. Concerns about the administration surrounding the examination preparation of parchments.
8. Good Research Practice practical issues such as travel plans of the external procedures, including the following: » Forwarding scholar details to the RCSI
examiner and additional time required may need to be » Advertising examiner nomination deadlines in Communications Department for graduation.
taken into account as early as possible. ample time. » Ensuring that internal examiners, chairpersons of
10. Supervisor roles and responsibilities » Reviewing examiner nominations and seeking viva voce examinations and supervisors know and
If it is not possible for the examiners to reach a their approval at the SPGS Committee, Academic are encouraged to avail of training in relation to
EXAMINATION
mutually agreed decision, they must submit separate Council, Medicine and Health Sciences Board and their respective roles.
11. Thesis Submission reports to the Head of the SPGS who will bring the NUI. » Collecting the views of all stakeholders on the
12. Appointment of Examiners matter to the attention of the SPGS Committee. This » Informing supervisors of the outcome of examiner examination process.
committee will suggest an appropriate way forward, nominations after approval by the above
13. R
taking account of the individual circumstances of governance.
Examiners
the case. Options may include the appointment of a » Informing the internal examiner of approval of their
14. Examination Boards and Graduation second, RCSI and NUI-approved external examiner appointment.
15.Categories of Thesis Examination to assist in resolving the disagreement. However, this » Advising scholars of deadlines for thesis
Decision should be considered as a last resort option only and submission.
every effort should be made to reach a resolution as » Sending theses to the approved examiners within a
16. R
quickly as possible in order to minimise the impact of reasonable time.
Examiners non-resolution on the scholar. » Informing examiners of the RCSI regulations and
deadlines for submission of reports.
16.2 MSc/MCh » Arranging the examination after a thesis has been
18. Responsibilities of SPGS In the event of the internal and external examiners distributed to the examiners.
19. Responsibilities of Scholars not immediately agreeing on the outcome of the » Arranging the viva voce examination, when
examination, they should try to resolve issues required, after a thesis has been distributed to the
by reasoned, detailed discussion. The external examiners, including booking an appropriate room
examiner’s view normally carries greater weight in such on campus.
PROGRAMME OVERVIEWS
discussions.If it is not possible for the examiners to » Nominating the independent chairperson for the
21. PhD summary
reach an agreed decision, their separate reports will viva voce examination when required.
22. MD summary be considered by the Head of the SPGS who will bring » Advising scholars of procedures for the thesis
the matter to the attention of the SPGS Committee. examination including viva voce procedures when
23. MSc summary
This committee will suggest an appropriate way required.
24. MCh summary
forward, taking account of the individual circumstances » Informing the scholar of the examiners’
of the case. Options may include the appointment of recommendation and outlining the next steps.
APPENDICES
suitable, alternative examiners to assist in resolving » Assisting external examiners with travel and
25. References the disagreement. However, this should be considered accommodation requirements according to RCSI
26. N
ational Framework of as a last resort option only and every effort should be Travel Policy.
Qualifications Comparison Table made to reach a resolution as quickly as possible in » Processing examiner payments and expense
order to minimise the impact of non-resolution on the claims and forwarding them to the RCSI Finance
scholar.

INTRODUCTION
EXAMINATION
ENTRY
19. RESPONSIBILITIES OF SCHOLARS 20. THESIS AVAILABILITY POLICY
3. Entry Requirements for Scholars Scholars must take ownership of their studies. This » The scholar must ensure that the thesis follows the the School of Postgraduate Studies. Generally, It is RCSI policy that a thesis or dissertation produced
4. Registration Procedures includes responsibility for their annual review(s) where Thesis Presentation Regulations accurately. the internal examiner is tasked with the final in the pursuit of a higher degree by research
applicable, as well as the preparation, submission » The scholar must submit three soft bound copies of examination and approval of the corrections, should be made available publicly for the purposes
5. Core Modules
and defence of their final thesis. the thesis plus one completed Examination Entry but this needs to be explicitly agreed by both of research or study subject to IP protection. In
PROGRESSION » A scholar must be a registered RCSI scholar and form to the SPGS, RCSI. examiners at the viva voce examination. addition, reasonable quotation from such a thesis or
must have been on the register for the minimum » The scholar must include a Scholar Thesis » The scholar must insert the RCSI standard IP dissertation may be made provided that the source of
length of time specified for their research degree. Declaration in each copy of their soft bound thesis Declaration on only one page at the beginning of the information is properly acknowledged. This policy
» Scholars must maintain continuous registration or and sign each copy on submission. each soft-bound copy of the thesis. applies to all forms in which the thesis or dissertation
7. Allocated Research Time follow official College procedure for requesting a » The scholar may not contact either examiner at any » The scholar must remove the RCSI standard IP is made available, including electronic format.
8. Good Research Practice Leave of Absence. stage during the examination process. Declaration from the final, approved version of the
» All fees must have been paid for each year of » Where a viva voce is required, the scholar must thesis, which becomes the public record of the 20.1 Restrictions on Thesis Availability
registration. attend the viva voce examination in person and thesis. RCSI recognises that scholars or their collaborators
10. Supervisor roles and responsibilities » The scholar must use their RCSI scholar email for all defend their thesis to the best of their ability. » The scholar must submit a hard bound copy and an in the research project may not wish to make the
official communication with the College. » Where a viva voce is required, the scholar must electronic copy ONLY when approved to do so. thesis or dissertation immediately available publicly.
EXAMINATION
» The scholar must respond to official communication deliver a 20 minute presentation, for example » The scholar must include a Scholar Thesis Circumstances that merit a restriction or embargo
11. Thesis Submission from the College in a timely fashion. by PowerPoint, on the work of their thesis at the Declaration in their hard-bound copy of the on the public availability of a thesis or dissertation
12. Appointment of Examiners » The scholar must be compliant with the beginning of their viva voce examination, adhering approved thesis and sign it on submission. include the following:
Postgraduate Scholar Code of Conduct and all to the Guidelines for viva voce Presentation. » The scholar must complete the Copyright and » Access will endanger protection of future
13. R
RCSI policies and procedures. » The scholar must complete any required Thesis Distribution Request when submitting the intellectual property rights (including opportunity
Examiners
» The research must have been completed under corrections to the satisfaction of the examiner(s) approved, hard-bound version of their thesis. This to publish or make patent application).
14. Examination Boards and Graduation RCSI supervision. within the allotted time frame. They must first allow thesis copy should be bound in RCSI maroon, » The research uses personal sources and/or
15.Categories of Thesis Examination » The scholar must obtain the agreement of the sufficient time for their supervisors to check the pantone 208. contains sensitive information that was obtained on
Decision supervisor for the thesis to be submitted for changes made before submitting the corrected » The scholar must submit a PDF version of the condition that the information not be disclosed or
examination. final version of the thesis. approved thesis for inclusion in the RCSI repository. would violate General Data Protection Legislation
16. R
» The research described in the thesis must be the » The scholar must address all required corrections This version must include an electronic signature (including the Health Research Regulation).
Examiners scholar’s own personal effort. in a revised thesis; failure to do so will result in the on the scholar thesis declaration. » It contains commercially sensitive material that
» The research must not have been used to obtain degree not being awarded. will breach prior contractual arrangements with an
a degree in RCSI or elsewhere by the scholar or » The scholar may contact the internal examiner outside organisation.
18. Responsibilities of SPGS someone else. only when submitting a revised thesis. If there is » Restriction on availability is necessary to ensure
19. Responsibilities of Scholars » Where content presented in the thesis is the uncertainty about thesis corrections, the supervisor compliance with the law or protection of national
result of collaborative research this must be duly should liaise with the internal examiner, but not the interests or public safety.
acknowledged in the text, clearly indicating how external examiner, to seek clarification. » Where the embargo of a thesis or dissertation is
much of the work is the scholar’s own. » The scholar is responsible for ensuring that the due to requirements from a collaborating partner
PROGRAMME OVERVIEWS
» The scholar must take reasonable care to ensure thesis is submitted in the appropriate format. in the research, the length of time of the embargo
21. PhD summary
that the work is original, and, to the best of their Submit a single soft-bound copy and an electronic should be determined and agreed between all
22. MD summary knowledge, does not breach copyright law, and has copy (PDF) of the revised thesis (after final relevant parties at the beginning of the research
not been taken from other sources except where approval by their supervisor). project.
23. MSc summary
these have been cited and acknowledged within the » These should clearly highlight all changes made
24. MCh summary
text. and be accompanied by a cover letter addressing The requirement for an embargo must be taken into
» The scholar must include in their Thesis each individual examiner’s recommendation consideration when recommending and appointing
APPENDICES
Acknowledgement Section any source of funding for and identifying page numbers where changes external examiners for the thesis or dissertation.
25. References their research and refer to the funding agency for have been implemented. All changes should be It is the supervisor’s responsibility to obtain the
26. N
ational Framework of specific wording that may be required. highlighted or tracked throughout the revised external examiner’s agreement to maintain strict
Qualifications Comparison Table » The scholar must include in the relevant section, thesis submission. confidentiality regarding the contents of the thesis or
details of any Research Ethics Committee(s) approval » Examiners will then be asked to submit their dissertation.
and/or animal license required for the research. final recommendation (either Award or Reject) to

INTRODUCTION
EXAMINATION
ENTRY
20. THESIS AVAILABILITY POLICY CONT.
3. Entry Requirements for Scholars 20.2 Making a Thesis Publicly Available

4. Registration Procedures A thesis or dissertation must be made available
publicly after successful completion of the
5. Core Modules
appropriate examination and graduation. The
PROGRESSION candidate is required to sign a Copyright and Thesis

Distribution Request. The supervisor must counter-
sign the restriction on distribution of thesis request.
The candidate deposits a hard-bound copy to the
7. Allocated Research Time School of Postgraduate Studies, RCSI in advance
8. Good Research Practice of graduation. Any request for restriction on thesis
distribution must be attached to the title page of all
hard-bound copies of the thesis. Simultaneously, the
10. Supervisor roles and responsibilities candidate is advised to upload a PDF version of the
final approved thesis in the RCSI Library site.
EXAMINATION
11. Thesis Submission
12. Appointment of Examiners
13. R
Examiners
14. Examination Boards and Graduation
15.Categories of Thesis Examination

Decision
16. R
Examiners
PROGRAMME OVERVIEWS
21. PhD summary
22. MD summary
23. MSc summary
24. MCh summary
APPENDICES
25. References
26. N
ational Framework of
Qualifications Comparison Table

INTRODUCTION
PROGRAMME OVERVIEWS
ENTRY
21. PhD SUMMARY
3. Entry Requirements for Scholars 21.2 Classical thesis format the above number of publications.
SCHOLAR ELIGIBILITY Academic BSc Hons (>= 2.1) | MSc(research) | or equivalent
4. Registration Procedures CRITERIA English language IELTS >= 6.5 (https://www.rcsi.com/dublin/ Both the ‘Classical’ and ‘PhD by Publication’ thesis
formats follow the same formatting guidelines. See 21.3.2 Application for Examination
5. Core Modules postgraduate/policies-and-guidelines/english-
the Moodle SPGS section (Thesis tab) for detailed » Submission for PhD examination may normally be
language-requirements)
PROGRESSION instructions. made following a minimum of 3 years’ registration on
MINIMUM 3 or 4 years (full time) | 5 years (part time)
REGISTRATION https://vle.rcsi.ie/course/view.php?id=316&section=4 the RCSI PhD Register. As with the standard PhD thesis,
MAXIMUM 6 years (full time) | 8 years (part time) The key difference between the formats is the candidates must complete their theses within 6 years
REGISTRATION arrangement and content. Instructions for the ‘Classical’ (full time) or 8 years (part time).
7. Allocated Research Time THESIS LENGTH 80,000 to 100,000 words format are in section 4, while the ‘PhD by Publication’ » Approximately 6 months in advance of the date
8. Good Research Practice format is in Section 5. they expect to submit their theses for examination,
YEAR MINUS 1 Find supervisor www.rcsi.ie/research candidates should submit a completed RCSI PhD
Project Proposal www.rcsi.com/dublin/postgraduate/postgraduate- 21.3 PhD by Publication Thesis completion Plan (http://staff.rcsi.ie/faculty-
10. Supervisor roles and responsibilities For the PhD by Publication, the guidelines for preparation and-departments/spgs/thesis/phd). An option will be
research/doctor-of-philosophy/apply
of the thesis will differ from above, but all other elements available to select (1) “Thesis examination by classical
EXAMINATION Confirm place After offer from SPGS, registration complete
of student registration, progression and examination will pathway” or (2) ”Thesis examination by publication”.
11. Thesis Submission remain the same. If selecting option (2), candidates will need to submit
YEAR 1 Compulsory core modules Postgraduate Essentials
12. Appointment of Examiners [15 ECTS] details of the published or accepted work including
Research Ethics and Integrity
21.3.1 Guide for Eligibility the Quartile rankings of the journals in which the
13. R
oles and Responsibilities of Critical Analysis, Writing & Communication Skills
Candidates who are in their third or subsequent year work has been/is to be published, see http://www.
Examiners Biostatistics for Research Postgraduates
on the RCSI PhD register are eligible to apply to be scimagojr.com/journalrank.php. This plan needs to
Reviewer nomination PI submits it in Moodle (month 9)
14. Examination Boards and Graduation examined by this route. A guide for eligibility is that be countersigned by the candidate’s supervisor and
Annual progress review Scholar submits it in Moodle (month 10)
15.Categories of Thesis Examination candidates should have published papers or have papers submitted to the PhD by Publication Dissertation
mini-viva Scholar presents to review panel (month 11)
Decision accepted for publication during their time on the RCSI Committee.
PhD register, in journals ranked in the first or second » The supervisor should submit examiner nominations
16. R
eaching a unanimous decision YEAR 2 Confirm place After SPGS ‘roll-over’, this completes registration
quartiles (Q1 or Q2) in their respective fields. Journal at this time, in an identical manner as for the PhD by
Reviewer nomination Supervisor submits it in Moodle (month 9) Quartile rankings are obtained from the Scopus journal classical pathway.
Examiners
Annual progress review Scholar submits it in Moodle (month 10) rank tool: http://www.scimagojr.com/journalrank.php.
17. Scholar’s Right of Appeal Thesis Completion Plan also recommended 21.3.3 Consideration Process
18. Responsibilities of SPGS mini-viva Scholar presents to review panel (month 11) To be eligible for consideration for a PhD by publication, Following receipt of the completed RCSI PhD Thesis
19. Responsibilities of Scholars candidates should: Completion Plan, the PhD by Publication Dissertation
YEAR 3 Confirm place After SPGS ‘roll-over’, this completes registration » be 1st author on 2 papers (already published or Committee, after due consultation, informs candidates
Examiner nomination PI submits to SPGS 6 months prior to year end accepted) in quality peer-reviewed journals ranked Q1 whether the calibre of their research publications is
Soft-bound thesis Scholar submits thesis to SPGS at year end or Q2 in the relevant field and sufficient for consideration for the PhD by publication
PROGRAMME OVERVIEWS
viva voce Scholar presents to examination panel » be a co-author on 1-2 further papers (already published route. They then recommend for appointment a suitably
21. PhD summary
Hard-bound copy Final thesis, 1 week prior to NUI exam board or accepted) in quality peer-reviewed journals ranked qualified PhD External Examiner, a suitably qualified PhD
22. MD summary Q1 or Q2 in the relevant field Internal Examiner and a suitable Chairperson, according
OR to the RCSI Guidelines for these appointments.
23. MSc summary YEAR 4+ Graduation June or November
» have authorship status deemed by the PhD by
24. MCh summary 21.3.4 Thesis Format and Eligibility
21.1 Structured Taught Modules and Section 5 above] Publication Dissertation Committee and subsequently
Since 2002 Structured Taught Modules have been made - 2x Annual Review reports (end of years 1 & 2) by the external and internal examiners to be at least Candidates are required to submit 2 soft-bound copies of
APPENDICES
available for PhD candidates to enable efficient and - a Thesis Completion Plan (end of year 3) equivalent to the above. the work to be assessed and a PDF copy must be emailed
25. References appropriate PhD training in select relevant topics. From In addition, all outstanding fees need to be paid, to postgraduateschool@rcsi.ie.
26. N
ational Framework of October 2017 onwards all PhD candidates must complete examiners need to be nominated and approved, the Thesis In exceptional circumstances e.g. if a student is 1st author
Qualifications Comparison Table the following to be eligible to submit their final PhD Thesis Declaration signed and inserted into the thesis and a Thesis on a paper in a very highly ranked journal such as Nature, The published papers cannot alone constitute the thesis;
for examination: Submission form signed by the supervisor and submitted as the PhD by Publication Dissertation Committee may allow there must be a narrative description of the work that
- all four core modules [PC01-04, see Moodle SPGS pages a loose sheet of paper in the soft-bound copy. consideration of a PhD submission containing fewer than connects the publications, producing a cohesive, unitary

INTRODUCTION
ENTRY
21. PhD SUMMARY
3. Entry Requirements for Scholars dissertation, documenting a single program of research, Appendices describing useful information not This can be a reference to the e-publications@ 21.3.5 Examination Process
4. Registration Procedures completed by the candidate while registered for a PhD covered in the publications e.g. data collection and RCSI record, the DOI, or the published journal All elements of the thesis examination follow the same
degree. analysis, experimental work etc. must be included. web address for the article. All other components processes as are used for the Classical PhD examination.
5. Core Modules
These are intended to help future researchers in the of the thesis, (title, acknowledgements, abstract,
A doctoral candidate must indicate their department field. introduction, written statements for each publication,
PROGRESSION
at RCSI as their address on each scientific article they discussion, bibliography, supplementary appendices)
publish. k.
c. Thesis Presentation must be submitted within the upload. Help and
a. Thesis Structure: Just as in the classical PhD thesis format, the thesis advice on publisher permissions and uploading is
7. Allocated Research Time The structure for a thesis submitted for examination as must be presented as a unified whole with respect available from epubs@rcsi.ie and the library
8. Good Research Practice a PhD by publication must conform to the following: to font size, line spacing, margin sizes, section
I. a title (max 255 characters) headings, index and page numbers. However the
9. Annual Review Process 22. MD SUMMARY
II. an acknowledgement, bibliography contained in the published papers
10. Supervisor roles and responsibilities III. a 300-350 word abstract of the work submitted, does not need to be reproduced in the final thesis SCHOLAR ELIGIBILITY Academic MB BCh BAO plus a minimum of 1 year internship
IV. a list of papers for consideration, stating whether bibliography unless the citations are mentioned CRITERIA English language IELTS >= 6.5 (www.rcsi.com/dublin/postgraduate/policies-
EXAMINATION
already published/accepted for publication; giving in the narrative part of the thesis. The thesis must and-guidelines/english-language-requirements)
11. Thesis Submission journal impact factors, quartiles for the relevant conform to all other requirements (and in line with
MINIMUM 2 years (full time) | 4 years (part time)
12. Appointment of Examiners field and citation metrics, if available, RCSI Thesis Guidelines) REGISTRATION
V. an introductory chapter of 3500-4000 words, MAXIMUM 4 years (full time) | 8 years (part time)
13. R
with the appropriate bibliography outlining the The PhD by published work thesis will be judged REGISTRATION
Examiners
background to the work, the contribution of the by the examiners as a unified, logically-coherent THESIS LENGTH 80,000 to 100,000 words
14. Examination Boards and Graduation work to original knowledge in the relevant field; the document in the same way a traditional thesis is
15.Categories of Thesis Examination relationship between the pieces of work presented judged. Publication or acceptance for publication of YEAR -1 Project Proposal www.rcsi.com/dublin/postgraduate/postgraduate-research/
Decision VI. copies of the papers, one per chapter, complete research results before presentation of the thesis in doctor-of-medicine/apply
with their published bibliography, with a written no way supersedes RCSI’s evaluation and judgment Confirm place After offer from SPGS, registration complete
16. R
statement on the contribution of the candidate to of the work during the thesis examination process
the work described and to the authorship of each (i.e. it does not guarantee that the thesis will be
Examiners YEAR 1 Compulsory modules Research Ethics and Integrity
paper. Please note that the ‘PhD by Publication’ found acceptable for the degree).
17. Scholar’s Right of Appeal Optional modules Postgraduate Essentials
format allows text from existing published papers
Critical Analysis, Writing & Communication Skills
18. Responsibilities of SPGS to be copied into the main thesis report. The d.
l. Third-Party Copyright
Biostatistics for Research Postgraduates
final published/printed format can not be used. Candidates must identify all material in their
The thesis should remain a consistent document theses that is subject to third party copyright. Reviewer nomination Supervisor submits it in Moodle (month 9)
20. Thesis Availability Policy Annual progress review Scholar submits it in Moodle (month 10)
adhering to standard thesis formatting guidelines Material subject to third-party copyright includes,
throughout. for example, diagrams, tables, figures created by Thesis Completion Plan also recommended
PROGRAMME OVERVIEWS
VII. in the case of papers with multiple authors, another author and inserted in the thesis to illustrate mini-viva Scholar presents to review panel (month 11)
21. PhD summary candidates must clearly identify how much of the an argument. Candidates will need to obtain
22. MD summary work is theirs and what portion is carried out by permission from the copyright owner to include YEAR 2 Confirm place After SPGS ‘roll-over’, this completes registration for year 2
others. A separate cover letter from the candidate’s this material in their theses before it is published Examiner nomination Supervisor submits to SPGS (month 6)
23. MSc summary
supervisor confirming the accuracy of these online. Candidates should seek such permissions in Soft-bound thesis Scholar submits thesis to SPGS at year end
24. MCh summary estimates may also be required, good time, and well in advance of final submission. viva voce Scholar presents to examination panel
VIII. a final chapter describing overall conclusions. This A copy of the final, approved thesis must be Hard-bound copy Final thesis, 1 week prior to NUI exam board (~3 weeks prior
APPENDICES
should also summarize how the objectives of the uploaded to the RCSI Institutional Repository. A to Graduation)
25. References research were met in each of the articles included, version of the published papers should be uploaded
26. N
ational Framework of IX. A single bibliography summarizing all the citations to the Repository as they are published, subject
YEAR 3+ Graduation June or November
Qualifications Comparison Table referred to in the narrative part of the thesis. to publisher copyright policies. Within the thesis
upload, to avoid a breach of third-party copyright,
j.b. Supplementary Appendices: the published papers will be provided as a weblink.

INTRODUCTION
ENTRY
3. Entry Requirements for Scholars
4. Registration Procedures
5. Core Modules
23. MSc SUMMARY 24. MCh SUMMARY
PROGRESSION
SCHOLAR ELIGIBILITY Academic BSc Hons (>= 2.2) | or equivalent SCHOLAR ELIGIBILITY Academic MB BCh BAO plus 1 year internship
6. Professional Certificate in Research CRITERIA CRITERIA
English language IELTS >= 6.5 (www.rcsi.com/dublin/postgraduate/policies- English language IELTS >= 6.5 (www.rcsi.com/dublin/postgraduate/policies-
and-guidelines/english-language-requirements) and-guidelines/english-language-requirements)
7. Allocated Research Time MINIMUM 1 years (full time) | 2 years (part time) MINIMUM 1 years (full time) | 2 years (part time)
REGISTRATION REGISTRATION
MAXIMUM 2 years (full time) | 4 years (part time) MAXIMUM 2 years (full time) | 4 years (part time)
9. Annual Review Process REGISTRATION REGISTRATION
10. Supervisor roles and responsibilities THESIS LENGTH 50,000 to 60,000 words THESIS LENGTH 50,000 to 60,000 words
EXAMINATION YEAR -1 Find supervisor www.rcsi.com/dublin/research-and-innovation/research YEAR -1 Find supervisor www.rcsi.com/dublin/research-and-innovation/research

11. Thesis Submission Project Proposal www.rcsi.com/dublin/postgraduate/postgraduate-research/ Project Proposal www.rcsi.com/dublin/postgraduate/postgraduate-research/
12. Appointment of Examiners master-of-surgery/apply master-of-surgery/apply
Confirm place After offer from SPGS, registration complete Confirm place After offer from SPGS, registration complete
13. R
Examiners
YEAR 1 Compulsory modules Research Ethics and Integrity YEAR 1 Compulsory modules Research Ethics and Integrity
14. Examination Boards and Graduation
Optional modules Postgraduate Essentials Optional modules Postgraduate Essentials
15.Categories of Thesis Examination Critical Analysis, Writing & Communication Skills Critical Analysis, Writing & Communication Skills
Decision Biostatistics for Research Postgraduates Biostatistics for Research Postgraduates
16. R
eaching a unanimous decision Examiner nomination Supervisor submits to SPGS (month 6) Examiner nomination Supervisor submits to SPGS (month 6)
between Internal and External Soft-bound thesis Scholar submits thesis to SPGS at year end Soft-bound thesis Scholar submits thesis to SPGS at year end
Examiners Hard-bound copy Final thesis, 1 week prior to NUI exam board (~3 weeks prior Hard-bound copy Final thesis, 1 week prior to NUI exam board (~3 weeks prior
17. Scholar’s Right of Appeal to Graduation) to Graduation)

YEAR 2+ Graduation June or November YEAR 2+ Graduation June or November
PROGRAMME OVERVIEWS
21. PhD summary
22. MD summary
23. MSc summary
24. MCh summary
APPENDICES
25. References
26. N
ACADEMIC REGULATIONS FOR RESEARCH DEGREES

21
INTRODUCTION
APPENDICES
ENTRY
25. REFERENCES 26. NATIONAL FRAMEWORK OF QUALIFICATIONS COMPARISON TABLE
1. Good Practice in the Organisation of PhD NFQ LEVEL 8 LEVEL 9 LEVEL 10
Programmes in Irish Universities by the Irish
QUALIFICATIONS Honours Bachelor (BSc/BA) Masters Degree (MSc/MCh) Doctoral Degree (PhD/MD)
4. Registration Procedures Universities Quality Board (2009).
Higher Diploma Postgraduate Diploma
5. Core Modules http://www.iuqb.ie/info/good_practice_guides.
KNOWLEDGE An understanding of the theory, concepts A systematic understanding of knowledge, at, or A systematic acquisition and understanding of
aspx?article=a5b735f2-8618-4af8-8713-9bee30a780fd
- Breadth and methods pertaining to a field (or fields) of informed by, the forefront of a field of learning a substantial body of knowledge which is at the
PROGRESSION
learning forefront of a field of learning
6. Professional Certificate in Research 2. “Standards for PhD Education in Biomedicine and
KNOWLEDGE Detailed knowledge and understanding in one A critical awareness of current problems and/or The creation and interpretation of new
Practices (Taught Component) Health Sciences in Europe” a publication from
- Kind or more specialised areas, some of it at the new insights, generally informed by the forefront knowledge, through original research, or other
ORPHEUS-AMSE-WFME
7. Allocated Research Time current boundaries of the field(s) of a field of learning advanced scholarship, of a quality to satisfy
http://www.orpheus-med.org/images/stories/
8. Good Research Practice review by peers
documents/ORPHEUS-AMSE-WFME-standards-for-
KNOW-HOW & SKILL Demonstrate mastery of a complex and Demonstrate a range of standard and Demonstrate a significant range of the principal
9. Annual Review Process PhD-education.pdf
- Range specialised area of skills and tools; Use and specialized research or equivalent tools and skills, techniques, tools, practices and/or
10. Supervisor roles and responsibilities modify advanced skills and tools to conduct techniques of enquiry materials which are associated with a field of
3. National Framework of Qualifications (NFQ)
closely guided research, professional or learning; Develop new skills, techniques, tools,
EXAMINATION http://www.nfq.ie/nfq/en/
advanced technical activity practices and/or materials
11. Thesis Submission KNOW-HOW & SKILL Exercise appropriate judgement in a number Select from complex and advanced skills across Respond to abstract problems that expand and
4. European Qualifications Framework (EQF)
12. Appointment of Examiners - Selectivity of complex planning, design, technical and/ a field of learning; Develop new skills to a high redefine existing procedural knowledge
http://ec.europa.eu/education/pub/pdf/general/eqf/
or management functions related to products, level, including novel and emerging techniques
13. R
oles and Responsibilities of leaflet_en.pdf
services, operations or processes, including
Examiners
resourcing
5. “A Guide to Designing University Awards for Inclusion
14. Examination Boards and Graduation COMPETENCE Use advanced skills to conduct research, or Act in a wide and often unpredictable variety of Exercise personal responsibility and largely
in the National Framework of Qualifications: Issues
15.Categories of Thesis Examination - Context advanced technical or professional activity, professional levels and ill-defined contexts autonomous initiative in complex and
around the Design of Programmes and the Use and
Decision accepting accountability for all related decision unpredictable situations, in professional or
Assessment of Learning Outcomes”
making; Transfer and apply diagnostic and equivalent contexts
16. R
eaching a unanimous decision http://www.nfqnetwork.ie/A_Guide_to_designing_
between Internal and External creative skills in a range of contexts
UNiversity_Awards_for_Inclusion_in_the_National_
Examiners Framework_of_Qualifications/Default.132.html COMPETENCE Act effectively under guidance in a peer Take significant responsibility for the work of Communicate results of research and innovation
- Role relationship with qualified practitioners; lead individuals and groups; Lead and initiate activity to peers;
multiple, complex and heterogeneous groups Engage in critical dialogue;
18. Responsibilities of SPGS Lead and originate complex social processes
19. Responsibilities of Scholars COMPETENCE Learn to act in variable and unfamiliar learning Learn to self-evaluate and take responsibility for Learn to critique the broader implications of
- Learning to Learn contexts; learn to manage learning tasks continuing academic/professional development applying knowledge to particular contexts
independently, professionally and ethically
PROGRAMME OVERVIEWS COMPETENCE Express a comprehensive, internalised, personal Scrutinize and reflect on social norms and Scrutinize and reflect on social norms and
- Insight world view manifesting solidarity with others relationships and act to change them relationships and lead action to change them
21. PhD summary
22. MD summary
23. MSc summary
24. MCh summary
APPENDICES
25. References
26. N

INTRODUCTION
APPENDICES
ENTRY
27. LINKS TO SPGS FORMS AND POLICIES QUALIFICATIONS LEVEL 10 AWARD

# Form name URL
4. Registration Procedures 1 On-boarding new scholars workflow SPGS Moodle / Supervisor Information / Roadmap to Onboard PGR Scholars in RCSI
5. Core Modules https://vle.rcsi.ie/mod/hvp/view.php?id=191060
2 TWIC (To Whom It may Concern) letters SPGS Moodle / Forms & Policies
PROGRESSION https://vle.rcsi.ie/course/view.php?id=316&section=5
6. Professional Certificate in Research 3 Tax free scholarship declaration form SPGS Moodle / Forms & Policies
Practices (Taught Component) https://vle.rcsi.ie/course/view.php?id=316&section=5
4 Transfer Justification form SPGS Moodle / Forms & Policies
7. Allocated Research Time
5 Withdrawal From Studies Policy SARA Moodle site
9. Annual Review Process https://vle.rcsi.ie/mod/folder/view.php?id=30506
10. Supervisor roles and responsibilities 6 Withdrawal from Studies Form Research Scholars SARA Moodle site
https://vle.rcsi.ie/mod/folder/view.php?id=30506
EXAMINATION 7 Guidelines on Good Research Practice SPGS website
11. Thesis Submission https://www.rcsi.com/dublin/postgraduate/policies-and-guidelines
8 Investigation into Allegations of Research Misconduct policy SARA Moodle site
12. Appointment of Examiners
13. R
oles and Responsibilities of 9 Plagiarism Policy SARA Moodle site
Examiners
14. Examination Boards and Graduation 10 Postgraduate Research Supervisor Charter SPGS Moodle / Supervisor Information / https://vle.rcsi.ie/course/view.php?id=316&section=7
15.Categories of Thesis Examination 11 Appeal Regulations & SARA Moodle site
Decision Appeal Scholar Form https://vle.rcsi.ie/mod/folder/view.php?id=30506
12 Annual Progress Review guidelines SPGS Moodle / Annual Review
16. R
Examiners 13 Thesis Presentation Guidelines/Regulations SPGS Moodle / Thesis
14 Examination Entry Form SPGS Moodle / Thesis
18. Responsibilities of SPGS https://vle.rcsi.ie/course/view.php?id=316&section=4
19. Responsibilities of Scholars 15 Copyright and Thesis Distribution request SPGS Moodle / Thesis
16 Thesis Completion Plan SPGS Moodle / Thesis
PROGRAMME OVERVIEWS https://vle.rcsi.ie/course/view.php?id=316&section=4
17 PGR Examiner Nomination form Office 365 form
21. PhD summary
https://forms.office.com/Pages/ResponsePage.aspx?id=50FwYBKocEa9MDD52yEPBj6BgpL
22. MD summary zl-ZNggs5DLWflaNUQ0dMSDM3TVBOQ1M3OFlaRjVTNzJXSDRZSS4u
23. MSc summary 18 Examiners Thesis Report Word DOCX file in SPGS Thesis section in Moodle. Email this as attachment to
24. MCh summary postgraduateschool@rcsi.ie

APPENDICES 19 Exceptional Circumstances policy and form (Postgraduate Scholars) SARA Moodle site
25. References
26. N

RCSI Academic Regulations For Research Degrees

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ACADEMIC

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 2

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 3

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 5

19. Responsibilities of Scholars 5.1 Module

PROGRAMME OVERVIEWS which are assessed. Assessment is based on both a

23. MSc summary 5.2 ECTS

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 6

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 7

19. Responsibilities of Scholars

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 8

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 9

PROGRESSION Ethics Committee(s) and animal licensing are clearly

19. Responsibilities of Scholars applicable), take notes as required to assist with

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 10

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 11

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 12

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 13

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 14

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 15

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 16

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 17

3. Entry Requirements for Scholars 20.2 Making a Thesis Publicly Available

PROGRESSION candidate is required to sign a Copyright and Thesis

11. Thesis Submission

12. Appointment of Examiners

14. Examination Boards and Graduation

15.Categories of Thesis Examination

17. Scholar’s Right of Appeal

18. Responsibilities of SPGS

19. Responsibilities of Scholars

20. Thesis Availability Policy

21. PhD summary

23. MSc summary

24. MCh summary

27. Links to SPGS forms and policies

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 18

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 19

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 20

3. Entry Requirements for Scholars

EXAMINATION YEAR -1 Find supervisor www.rcsi.com/dublin/research-and-innovation/research YEAR -1 Find supervisor www.rcsi.com/dublin/research-and-innovation/research

18. Responsibilities of SPGS

20. Thesis Availability Policy

21. PhD summary

23. MSc summary

24. MCh summary

27. Links to SPGS forms and policies

ACADEMIC REGULATIONS FOR RESEARCH DEGREES

23. MSc summary

24. MCh summary

27. Links to SPGS forms and policies

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 22

3. Entry Requirements for Scholars

24. MCh summary postgraduateschool@rcsi.ie

27. Links to SPGS forms and policies

ACADEMIC REGULATIONS FOR RESEARCH DEGREES 23

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15.Categories of Thesis Examination