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Sample Format For Preventive Maintenance Schedule Excel From RCATs - Attachment C To PHN 2020-06
Sample Format For Preventive Maintenance Schedule Excel From RCATs - Attachment C To PHN 2020-06
X X X X X X X X X X X X
Light Bulbs - Replace if burnt out in common areas and offices Monthly Staff
Daily / X X X X X X X X X X X X
Elevators- Clean cab walls and doors Weekly Staff
Daily / X X X X X X X X X X X X
Sweep / Mop / Vacuum elevator floors Weekly Staff
Daily / X X X X X X X X X X X X
Trash Chutes, Dumpsters- Clean trash chutes Weekly Staff
X X X X X X X X X X X X
Clean dumpster areas Twice a week Staff
NOTE:
Routine (and Emergency) Work Orders are generated will be created due to results from Inspections
Maintenance Tasks.
Building Interior
WOOD FLOORS - Refinish, polish As Needed Staff
VINYL FLOORS - Refinish, polish As Needed Staff
Staff /
CEILINGS - Refinish As Needed
Vendor
Staff /
WALLS - Refinish As Needed
Vendor
Staff /
WALLS - Recaulk (kitchen and bath) As Needed
FLOORS - Professionally clean common area Vendor
Annually Vendor X
WALLS - Wash off hand prints and dirt incarpet
high
Weekly Staff X X X X X X X X X X X X
traffic areas
Pest Control
Monthly /
PEST CONTROL - Notify residents, Apply Chemicals Vendor X X X X X X X X X X X X
As Needed
Common Kitchen, Laundry
Monthly /
KITCHEN - Clean Range, Microwave, Refrigerator Staff X X X X X X X X X X X X
Annually
GAS STOVE - Valve and line cleaning Annually Vendor X
LAUNDRY - Wipe surfaces, empty trash, mop floor, clean
Weekly Staff X X X X X X X X X X X X
behind machines, check lint traps and clean as needed
LAUNDRY - Professionally clean dryer vents Annually Vendor X
Landscaping
Irrigation System
Grounds
Signage - inspect, clean, repair as needed Monthly Staff X X X X X X X X X X X X
Walks, Paving, Curbs - monitor, clean, repair as
Monthly Staff X X X X X X X X X X X X
needed
Parking Lot - Monitor condition, clean and reseal Staff /
Annually X
as needed Vendor
Fence - monitor condition, clean and repaint as
Annually Staff X
needed
Water system
Bi-Annually /
Test / Check Water Temperatures Staff X X
Annually
Lubricate valves and pumps Bi-Annually Vendor X X
Staff /
Clean, Test integrity, Change Washers Annually X
Vendor
Test pressure Weekly Staff X X X X X X X X X X X X
Plumbing
Toilets - check for leaks, running water Annually Staff X
Staff /
Boilers/HW Tanks - Inspect, service Quarterly X X X X
Vendor
Pumps - sump pump in basement, confirm Weekly /
Staff X X X X X X X X X X X X
operational Monthly
Fire Sprinklers
Inspect, Test Backflow Annually Vendor X
Sanitary system
Clean, Lubricate valves and pumps Bi-Annually Vendor X X
Staff /
Replace toilet mechanism Every 5yrs X
Vendor
Staff /
Test system integrity Annually X
Vendor
Per Manufacturers X
ALL WORK by Service Contract Recommendations Vendor
Per Manufacturers X
OIL - Check Level , Change, Replace Filter Recommendations Staff
Per Manufacturers X
Recommendations
Air Filter - Replace Foam/Paper Air cleaner (OR Every Season) Staff
Per Manufacturers X
Recommendations
Replace Spark Plug, In-line Fuel Filter (OR Every 100 Hrs) Staff
Landscaping
Lawn, Shrubs, Landscape Beds Annually Staff X
Irrigation System
End/Start of
Heads, Controls - Check Staff X X
Season
Grounds
Signage - Inspect Monthly Staff X X X X X X X X X X X X
Walks, Paving, Curbs - Cracks, broken curbs Monthly Staff X X X X X X X X X X X X
Parking Lot - Cracks, and Water Ponding Bi-Annually Staff X X
Fence - Holes, Falling over Bi-Annually Staff X X
Fire Alarms
Staff /
System (Hardwired) - Inspect Common / Public Areas Bi-Annually X X
Vendor
Staff /
System (Hardwired) - FA Panel for Trouble Annually X
Vendor
Fire Extinguishers - Check Gauge for Replacement
Annually Vendor X
need
Generator
Test Monthly Automatic X X X X X X X X X X X X
Emergency Lighting (Not on Generator)
Monthly /
Inspect and Test Staff X X X X X X X X X X X X
Quarterly
ALL Light Fixtures
Lighting - Lights working Monthly Staff X X X X X X X X X X X X
Security systems
System working Monthly Staff X X X X X X X X X X X X
Elevator system
Bi-Annually /
Elevator Equipment Vendor X X
Annually
Staff /
Test lights Monthly X X X X X X X X X X X X
Vendor
Solid waste disposal system
Compactor machinery, trash Chute Quarterly Staff X X X X
Small Engines
Check Oil Level Every 5 Hrs Staff X X X X X X
After Use,
Season X X X X X X X X
Check Fuel (in Tank and Stored) End/Start Staff
Before and X X X X X X
Inspect Machine / Equipment after Use Staff
NOTE:
Inspections will generate additional Routine (and Emergency) Work Orders.
Pest control
Monthly /
Inspect Unit Vendor X X X X X X X X X X X X
Quarterly
Kitchen fixtures
Bi-Annually / Vendor X
GAS STOVE - Inspect
Annually