File No.

GWS02-COOR0MISC/39/2023-FA

GOVERNMENT OF ANDHRA PRADESH

O/o Commissioner & Director Department of Gram Volunteers/Ward
Volunteers & Village Secretariats / Ward Secretariats,
Auto Nagar, Vijayawada.

From: To
Sri M. Siva Prasad I.F.S., All the Districts In - Charge Officers,
Director, GVWV&VSWS Department (except Sri Satya Sai District)
Govt.of Andhra Pradesh, GVWV&VSWS Department
Jawahar Auto Nagar, Vijayawada. Andhra Pradesh.

R.C.No:GWS02-COOR0MISC/40/2024-1 FA Dated :16/04/2024

Sub: GVWV&VSWS Department- Jagananna Suraksha Program - Conducting Camps at

Grama /Ward Secretariats for issue of certificates/documents - Request for submission
of Bills/challan for adjustment as DC Bill- incurred under Abstract Contingent Bills- Req-
Reg.

Ref: 1.G.O.Rt.No. 10, GVWV&VSWS Dept., dt:20.06.2023.

2..G.O.Rt.No.11, GVWV&VSWS Dept., dt:01.07.2023.
3. G.O.Rt.No.2676 Finance (FMU-PR&RD) Dept., dt 07.07.2023
4.G.O.Rt.No.13, GVWV&VSWS Dept., dt: 07 .07.2023.
5.G.O.Rt.No.2692 Finance (FMU-PR&RD) Dept., dt 11.07.2023
6.G.O.Rt.No.14, GVWV&VSWS Dept., dt: 11.07.2023.
7.Procgs.No. GWS02-COOR/97/2023-SCHM,2135744, Date: 11.07.2023.
8. Note Orders of the Director, GVWV&VSWS Dept : Dt: 12-07-2023.
9.G.O.Ms.No.507 Finance (TFR) Department Dt:10-04-2002.
10.Letter R.C.No.1874/FW-Accounts/2023 Dt:21-02-2023 of the Director of Health &
Family Welfare department.
11.Letter R.C.No:GWS02-COOR0MISC/40/2024-FA Dt; 13/03/2024 of this office.
12.Letter R.C.No:GWS02-COOR0MISC/40/2024-FA Dt: 23/03/2024 of this office

*****

Please see the references cited above.

2.The Government has sanctioned an amount of Rs.25.00 Crs (Rupees Twenty-Five

Crores Only) duly submitting AC Bill(s) into DDO Current Account of the
Commissioner, GSWS Department and the same was transferred to bank accounts of
the Digital Assistants and WE&DPS working in 15004 Village/Ward Secretariats
through “On-Line” system to incur the expenses of Water, Cup/Bottles, Toiletries,
Chairs, Tent/Tables/Mic and Stationery under detailed Head of Account of 130/135
Consumables and Stationery, for conducting Jagananna Suraksha Program camps

vide references 1st to 9th cited above .

3. The Director of Health & Family Welfare department has informed that an amount of
Rs.33.35 Crs (Rupees Thirty Three Crores and Thirty Five Lakhs only) credited to
GWS bank account. The same was transferred to bank accounts of the Digital
 File No.GWS02-COOR0MISC/39/2023-FA

Assistants and WE&DPS working in Village/Ward Secretariats through “On-Line”

system to incur the expenses for conducting Jagananna Arogya Suraksha Program

vide reference 10th cited above.

4.As per the existing Rules and Codes, AC Bills are required to be adjusted within one
month from the drawl of funds on the AC Bills. After utilization of funds, the DC bill shall
be sent to AG through PAO for scrutiny along with all original evidences i.e., Bills,
invoices/vouchers sub vouchers and all other required documents related to
expenditure incurred for the said purpose.

5.In this connection all the 26 District In-charge officers in the State were already
requested to obtain all original evidences i.e., Bills, invoices/vouchers sub vouchers
and all other required documents along with utilization certificates attested by
concerned officers from all the Village Secretariats and Ward Secretariats (Digital
Assistants and WE&DPS) and they are also requested after obtaining the full details of
bills consolidate the same as Mandal wise, District wise and submit original bills to the
GVWV&VSWS HoD, to enable concerned departments to submit the DC bill to PAO,
A.P., Mangalagiri.

6. Vide reference 11th cited above, all the 26 District In-charge officers in the State
were once again requested to follow the below guidelines and submit the consolidated
statements in the prescribed proforma (Proforma appended) along with attested
utilization certificates, Original bills, (invoices/vouchers) sub vouchers and all other
required documents by a special messenger on or before 18-03-2024 without fail.

i. Rural Secretariats- The Panchayat Secretary has to put “Paid and Cancelled”, “Paid by

Me” stamps on each original bill and submit the UC along with original bills to

concerned MPDO. The MPDO has to attest all the bills and submit the same to District

In-charge officer.

ii. Urban Secretariats- The Ward Administrative Secretary / Municipal Commissioners has

to put “Paid and Cancelled”,“Paid by Me” stamps on each original bill and submit the
UC

along with original bills to concerned MC. The MC has to attest all the bills and submit

the same to District In-charge officer.

iii.The data uploaded in A P Seva portal should be matched 100% without any
discrepancy.
 File No.GWS02-COOR0MISC/39/2023-FA

iv. To ensure the arithmetical accuracy and required attestations. Any data if starts with ‘0’

in the excel statement please take text format or put special character before ‘0’ in
excel

sheet.

7.But as on date only the District In-charge officer, Sri Sathyasai District furnished the
data and the remaining Districts information is still awaited. In this regard all the District
In-charge officers in the State except Sri Sathyasai District are once again requested
submit the consolidated statements in the prescribed proforma (Proforma appended)
along with all required documents by a special messenger to the GVWV&VSWS HoD,
to enable concerned departments to submit the DC bill to PAO, A.P., Mangalagiri,
without fail.

This item of work may be treated as most urgent.

Yours Sincerely,

Siva Prasad I F S

Director,

GVWV&VSWS Department

PROFORMA - A
DISTRCT WISE DETAILED ABSTRACT
Expenditure details of Jagananna Suraksha Programme.
Balance if
any
Name of
S. Secretariat Rural / Amount returned Remarks
District Mandal the Expenditure
No Code Urban Received (Bank if any
Secretariat
Transaction
No & Date)

Signature of the District in -charge Officer

with office seal.

 File No.GWS02-COOR0MISC/39/2023-FA

PROFORMA - B
DISTRCT WISE DETAILED ABSTRACT
Expenditure details of Jagananna Arogya Suraksha.
Balance if
any
Name of
S. Secretariat Rural / Amount returned Remarks
District Mandal the Expenditure
No Code Urban Received (Bank if any
Secretariat
Transaction
No & Date)

Signature of the District in -charge Officer

with office seal.

PROFORMA - C
DISTRCT WISE DETAILED ABSTRACT
Expenditure details of Adudham Andhra.
Balance if
any
Name of
S. Secretariat Rural / Amount returned Remarks
District Mandal the Expenditure
No Code Urban Received (Bank if any
Secretariat
Transaction
No & Date)

Signature of the District in -charge Officer

with office seal.