E-SHARE: ONLINE DONATION MANAGEMENT SYSTEM

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An Undergraduate Capstone Project

Presented to
The Faculty of the College of Arts and Sciences
Samar State University
Catbalogan City

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In Partial Fulfillment
Of the requirements for the Degree
Bachelor of Science in Information Technology

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DIAZ, JUDYLYN D.
DACO-AG, MICHELLE T.
CABARLOC, ANA FE C.
POSPOS, CHERYLYN R.
CABARRUBIAS, ANALYN G.

April 2022
ACKNOWLEDGEMENT
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 The researchers wish to convey their heartfelt gratitude to everyone who assisted

in the completion of this thesis project. To those whose intellectual, moral, and financial

support has greatly aided in the fulfillment of this humble task.

To Mr. Mark Angelo S. Bathan, our thesis advisor, whose skill and expertise

gave us enough knowledge and confidence that the researchers needed.

To Ms. Florabelle B. Patosa, Dean of College of Arts and Sciences whose

constant support motivates us to finish the study.

To Mr. Soza and Mr. Durango, for their recommendation and comments that

assisted the researchers in improving of the study.

Special acknowledgment to our parents for their love and support, as well as for

their patience, especially in moments of data gathering where we were unable to go

home, and for the assistance: Diaz family, Cabarloc family, Daco-ag family, Pospos

family and Cabarrubias family…THANK YOU SO MUCH!

And most of all to our Almighty God, the source of everything for the

researcher’s strength, the gift of acknowledgment, patience and perseverance to make

complete this piece of work. Thank you…

DEDICATION

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 The study is dedicated to all the individuals who have been the source of

inspiration and strength and to those who have been a great help in making this study

possible. Most especially to their loving parents, for the exceptional support and

understanding that they have been giving since the very beginning.

To their parents:

Mr. & Mrs. Diaz

Mr. & Mrs. Daco-ag

Mr. & Mrs. Cabarloc

Mr. & Mrs. Cabarrubias

Mr. & Mrs. Pospos

This work is also dedicated to their friends, relatives and peers for the suggestions

and support they have given to the group. Most of all, to Almighty God for the wisdom

and guidance that he had given to their group which enable them to be more motivated

and inspired from the beginning until the completion of the study. All glory and honor

belong to God. Thank you

Diaz, Daco-ag, Cabarloc, Cabarrubias, Pospos

ABSTRACT

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Capstone Project : E-SHARE: ONLINE DONATION MANAGEMENT SYSTEM

Proponents : Judylyn D. Diaz

Michelle T. Daco-ag
Ana Fe C. Cabarloc
Analyn G. Cabarrubias
Cherylyn R. Pospos

Degree : Bachelor of Science in Information Technology

Adviser : Mr. Mark Angelo S. Bathan

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Objectives of the Study

General Objective

The researcher aims to develop a web base online donation in MSWDO

(Municipal Social Welfare and Development Office) in Gandara Samar entitled “E-

Share: Online Donation Management System”.

Specific Objective

1. To develop a website that can perform the following functions;

1.1 To develop a User-friendly and easy to access E-Share: Online Donation

Management System.

1.2 To develop a system that generates inventory reports on the donors,

volunteers, and beneficiaries.

1.3 To monitor the incoming donations.

2. To test the effectiveness of the proposed system along with its: (9126).

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 1.1 Functionality;

1.2 Reliability;

1.3 Usability;

1.4 Efficiency;

1.5 Maintainability; and

1.6 Portability;

Materials and Methods

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 In this chapter, the proponents used different methods in developing the E-

Share: Online Donation Management System. Included in this section is the

description of the study, followed by the methods used such as observation,

interview, and questionnaire. It deals with the methods of data collection, which are

measured objectively. The instruments used for the measurements are the frequency,

mean, and weighted mean. These were also employed in the subsequent discussion as

well as the statistical treatment and analysis of data to assess the results, which are

the instruments utilized for these measurements.

Result and Discussions

Summary of Findings

The researcher had observed that some families are having lack support in their

daily lives due to health crises experiencing today and accompanied or other emergency

cases. Therefore, the project proponents had come up with the idea of developing a

system entitled “E-Share: Online Donation Management System” The goal of this study

is to provide a system that will serve as a tool for them to manage collection and

distribution in part of their donations. In conclusion, this project aims to help the donors

and recipients safely accumulate and distribute donations. With that, the proponents of

this study proposed an “E-Share: Online Donation Management System”. The

information in regard to the evaluation of the proposed capstone project is presented

below based on the suggestions, conclusions, and recommendations.

1. The effectiveness of the system in terms of its functionality as proposed by the

respondents of the E-Share: Online Donation Management System. As perceived in the

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 table, of MSWDO (Municipal Social Welfare and Development Office) in Gandara

Samar. In terms of reliability, the grand mean of the evaluation of the system was

4.44 and interpreted as “Moderately Functionality”.

2. The effectiveness of the system in terms of its reliability as stated by the respondents of

the E-Share: Online Donation Management System. As perceived in the table, of

MSWDO (Municipal Social Welfare and Development Office) in Gandara Samar. In

terms of reliability, the grand mean of the evaluation of the system was 4.46 and

interpreted as “Moderately Reliability”.

3. The effectiveness of the system in terms of its usability as stated by the user of

the E-Share: Online Donation Management System. As perceived in the table, of

MSWDO (Municipal Social Welfare and Development Office) in Gandara Samar. In

terms of Usability, the grand mean of the evaluation of the system was 4.54 and

interpreted as “Highly Usability”.

4. The effectiveness of the system in terms of its efficiency as stated by the respondents of

the E-Share: Online Donation Management System. As perceived in the table, of

MSWDO (Municipal Social Welfare and Development Office) in Gandara Samar. In

terms of Efficiency, the grand mean of the evaluation of the system was 4.59

interpreted as “Highly Efficiency”.

5. The effectiveness of the system in terms of its maintainability as stated by the

respondents of the E-Share: Online Donation Management System. As perceived in the

table, of MSWDO (Municipal Social Welfare and Development Office) in Gandara

Samar. In terms of maintainability, the grand mean of the evaluation of the system

as 4.53 and interpreted as “Highly Maintainability”.

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 6. The effectiveness of the system in terms of its portability as stated by the user of the E-

Share: Online Donation Management System. As perceived in the table, of MSWDO

(Municipal Social Welfare and Development Office) in Gandara Samar. In terms of

portability, the grand mean of the evaluation of the system was 4.52 and

interpreted as “Highly Portability.”

Conclusions

The following conclusions were drawn based on the above-stated findings.

E-Share: Online Donation Management System were successfully used at MSWDO

(Municipal Social Welfare and Development Office) in Gandara in terms of functionality,

reliability, usability, efficiency, maintainability and portability that all of the rating

majority are positive outcome in total grand mean of the following results was 4.51

which interprets as Highest Effectiveness of implementing the system.

The System can be used to manage in collecting and distributing in part of their donations.

It can collect any types of in kind goods donations like canned, raw, dry and etc. even cash

assistance. Because of the features that the system has, it has been perceived in the findings

that the features can helped those people in needs especially to those less privileged people. Its

highly effectiveness of the system in the area, this will eventually make the user become more

productive and speed up in monitoring their transactions.

In addition, the MSWDO (Municipal Social Welfare and Development Office) in Gandara

Samar can keep track of all the reports and observe in a fastest why of monitoring all the

transactions in distributing of donations and safety accumulating to the people especially in

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midst of pandemic. Lastly, the system can be upgraded or be more advanced from time to

time.

Recommendations

Based on the findings and conclusion of the study, it was recommended that:

1. The proposed system should adopt all programs handled by DSWD Office such as

4ps and etc.

2. The proposed systems should have a specification in the terms in date yearly, and

should have search engine to search recent year’s records.

3. The proposed system should specify all the recipient such as senior citizen, PWD

etc. in the record list.

4. The future researchers should have developed offline version of the proposed

system for emergency cases.

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 TABLE OF CONTENTS

Page

TITLE PAGE…………………………………………………………….…………...….i

APPROVAL SHEET………………………………..……………….….........................ii

ACKNOWLEDGMENT……………………………………………...………………...iii

DIDECATION………………………………………………………........................…..iv

ABSTRACT……………………………………………….………………………......….v

TABLE OF CONTENTS……………….…………………………….
…........................ix

I. INTRODUCTION

Background of the Study………………………………………....……………..1

Objectives of the Study.........................................................................................4

Scope and Delimitation………………………………………………..…….......5

Significance of the Study…………………………………………………..........6

Definition of Terms……………………………………………………….…......7

II. REVIEW OF RELATED LITERATURE AND STUDIES

Related Literature…………………………………………………………….…9

Related Studies……………………………………………….…………......….10

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III. MATERIALS AND METHODS

Requirements Documentation………………………………….………......…13

Design of Software, System, Product, and /or Processes…………..…………15

Research Design/Software Development Lifecycle…………….……..….…..15

Flowchart……………………………………………………………………...17

Description of the Prototype………………………………………………..…22

IPO………………………….……………………………………………...….23

IV. RESULTS AND DISCUSSION

Implementation Results, where applicable……………………….……….….31

V. SUMMARY, CONCLUSION AND RECOMMENDATION

Conclusion…………………………………………...………………………44

Recommendation……………………………………..…………………..…44

BIBLIOGRAPHY……………………………………………………...……...…….47

Electronic Materials and other Resources……………...………………....….48

APPENDICES…………………………………..………………………………......49

Appendix A Letter Request for Approval of Title……………………….......50

Appendix B Letter Request for Assignment of Adviser…………………….51

Appendix C Letter for Conduct Beta-Testing…………………………...…..52

Appendix D Letter for Data Gathering……………………………………...53

Appendix E Questionnaire …………………………………………….……54

Appendix F Gant Chart……………………………………………….……..61

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 Appendix G System Flowchart………………………………….……..........62

Appendix H User’s Manual……………………………………….…………65

Appendix I Source Code……………………………..……………...….…...80

CURRICULUM VITAE……….....…………………………………………........155

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 LIST OF FIGURES

Figure

1 Design of software, system, product, and/ or processes…………………………15

2 System flowchart: Volunteer side………........……………..................................17

3 System flowchart: Donor side……………....………………………………....…18

4 System flowchart: Admin Side…….………………………………………..........20

5 Input-Process-Output (IPO) model...…………………………………....………..23

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 LIST OF TABLES

Table

1 Implementation plan………………………………………………………………22

2 E-SODM System Evaluation on the System Functionality……………………….32

3 E-SODM System Evaluation on the System Reliability……………………….….34

4 E-SODM System Evaluation on the System Usability……………………………36

5 E-SODM System Evaluation on the System Efficiency………………………….38

6 E-SODM System Evaluation on the System Maintainability……………………..40

7 E-SODM System Evaluation on the System Portability…………………………..42

8 Gantt Chart…………………………………………………………………………
61

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