REFERENCE MANUAL

Name of Student: Nichelle Dean

Centre Name: Bishop Gibson High School
Centre No : 100161
Subject: Electronic Preparation Management
Territory: Jamaica
Date of Submission: March 2024
Title page Nichelle Dean

Caribbean Examinations Council

Electronic Document Preparation Management

General Proficiency

SBA PORTFOLIO

NAME CANDIDATES NUMBER

Nichelle Dean 1001610498

Centre Name: Bishop Gibson High School

Centre No : 100161
Subject: Electronic Development Preparation and Management
Territory: Jamaica
Date of Submission: March 2024
 TABLE OF CONTENTS

LETTERS PAGES
Two-Page Letter in indented
style………………………………………………………………………………….. 1-2
Circular letter with tear off
slip………………………………………………………………………………………… 3

MANUSCRIPT
Two-page report with footnotes
………………………………………………………………………………………4-5

TABULAR WORK
Ruled tabulations with multiple columnar
headings………………………………………………………….. 6

COMMITTEE DOCUMENTS
Chairmans
Agenda………………………………………………………………………………………………………
……7
Agenda of
Meeting………………………………………………………………………………………………………
…….8

DISPLAY WORK
Invitation with
Menu………………………………………………………………………………………………………. 9
Flowchart/ Organizational
chart………………………………………………………………………………………. 10

LEGAL WORK
Will with
Endorsement…………………………………………………………………………………………………
…. 11
Contract of Employment
……………………………………………………………………………………………12-13
Lease…………………………………………………………………………………………………………
…………………14

BIBLIOGRAPHY
MARK SCHEME
TITLE PAGE
TABLE OF CONTENTS
DESCRIPTION OF COMPONENTS
 NATIONAL ASSOCIATION OF DOCUMENT MANAGERS
CASTRIES
ST. LUCIA

Ref: 1234567 January 11, 2023

Ms. Burnadette Hamil

34 Main Street
Castries
St. Lucia

Dear Ms. Hamil,

INVITATION TO QUATERELY MEETING

I am very pleased to invite you to attend the next quarterly meeting of the National
Association of Document Managers. The breakfast session will be held at the Sparkling Waters
Hotel on the last Wednesday in March.

There event promises to be a special one as the guest speaker will be Ms. Dawn Segree,
the President of the Caribbean chapter of the International Society for Records Management.
This will be the first time that Ms. Segree will be visiting St. Lucia and we hope to make it a
very special time for her.

There will be opportunities to ask questions and discuss document management issues on
which you would like advice. The event will open at 8am and will begin with informal
networking between delegates. The guest speaker will be introduced at 9am and her talk will last
for approximately half an hour.

Refreshments will be provided. We ask that you provide details of any dietary
requirements when you confirm attendees from your organization.

Topics to be discussed include:

1. Retention of Files.
This will examine archiving issues as well as legal limits for retaining electronic files.

1
Ms. Burnadette Hamil Page 2 of 2 January 11, 2023

2. Training Document Versions.

This is a necessary procedure for every company and promises to be insightful.

Page 2 of 2 January 11, 2012 Ms. Burnadette Hamil

3. Manual and Electronic Filing Systems.

The advantages of using an electronic filing system will be examine a representative from Bell
Document Company will lead a case study.

4. Data Protection Issues.

This talk will look at a company’s responsibilities in relation to the protection of client and
supplier data when held in company files.

The event will be recorded for transmission on the national radio station in St. Lucia.
The recording will be broadcast on 1st April in their ‘Business Affairs’ programme that airs at
5pm. When you arrive at the venue you will be asked to sign an agreement permitting use of
your comments in the recording. If you do not wish your comments to be included, we kindly
ask that you do not contribute to the main discussion. There will be opportunities for discussion
that will not be included in the recording at the beginning and the end of the event.

Kindly contact us by email and let us know how many persons from your organization
will be in attendance.

We look forward to seeing you in March.

Yours sincerely

Taneisha Bigby
Secretary

2
 CARIBBEAN TRAINING COLLEGE
ST Clair
Port of Spain
TRINIDAD
Date as postmark

Miss Felicia Pettigrew

Bonitto Crescent
Mandeville

Dear Miss Pettigrew

You have been recommended by a student of our College as a person who may be interested in
training for a position or a career. Here is the opportunity that would assist you in obtaining the
position you so desire.

Use the form below and send immediately for our information package which will reveal how
you can study at home for promotion or a career.

Our training is a step-by-step approach through easy to follow lessons. You study at your own
pace. All study materials are provided by our college.

Yours faithfully
CARIBBEAN TRAINING COLLEGE

Career Promotion Department

-----------------------------------------------------------------------------------------------------------------------------------

NAME: …………...…………………………………………………………………………

ADDRESS: ...................................................................................................................................
...................................................................................................................................

I am interested in a Home Study Programme. Please send me your information package.

........................................... ............................................................
Date Signature

3 Caribbean Training College, St Clair, Port of Spain, TRINIDAD

Two-page report with footnotes Nichelle Dean

MEETINGS

A meeting is a formal or informal oral channel of communication among people on a specific topic or

issue.

FORMAL MEETING

A Formal Meeting is convened and conducte3d according to Standing Orders1 and committee procedures.

Minutes may be prepared.

INFORMAL MEETING

An Informal Meeting is conducted at short no0tice orally or by an informal written notice. It is conducted
in an informal manner

KINDS OF FORMAL MEETING

(a) Ordinary General meeting is held at regular intervals to report on its activities.

MEETINGS /2

1
Rules and regulations
Two-page report with footnotes Nichelle Dean

(b) Extra Ordinary General Meeting is held when the need arises to discuss with members

any special or urgent bus.

(c) Committee Meeting is held periodically so that committee members 2 may discuss

activities of the organization and give advice or make recommendations to

management.

(d) Board Meeting is held when the need arises so that members of the board may discuss

any business of the organization.

(e) Annual General Meeting is held once a year to present annual reports and financial

statements, to have elections, to approve remunerations of officers and decide on future

plans.

2
Appointed and elected
Ruled tabulations with multiple columnar headings Nichelle Dean

6
PERSEVERANCE CULTURAL CLUB

A meeting of the Executive Committee to be held at the Club House on Friday April 12 2023 at 1300
hours.

Chairman’s Agenda NOTES

(a) Apologies for absence 1
Mrs. Lall out of the country on business.
(b) Minutes of the last meeting 2
The secretary to read the minutes of the last meeting
(c) Matters arising from the minutes 3
Place time limit on speakers
(d) Correspondence 4
The secretary to read the correspondence
(e) Sports Day 5
Call on Mr. Johnson to report on the arrangements.
(f) Subscriptions 6
Discuss the amount of increase
(g) Any other business 7
Tour to Suriname
(h) Date and time of next meeting 8
The secretary to record the agreed date.
(i) Close the meeting.

1
Agenda of meeting Nichelle Dean

PERSEVERANCE CULTURAL CLUB

A meeting of the Executive Committee to be held at the Club House on Friday April 12 2023 at 1300 hrs.

Ordinary Agenda
(a) Apologies for absence
Mrs. Lall out of the country on business.
(b) Minutes of the last meeting
The secretary to read the minutes of the last meeting
(c) Matters arising from the minutes
Place time limit on speakers
(d) Correspondence
The secretary to read the correspondence
(e) Sports Day
Call on Mr. Johnson to report on the arrangements.
(f) Subscriptions
Discuss the amount of increase
(g) Any other business
Tour to Suriname
(h) Date and time of next meeting
The secretary to record the agreed date.
(i) Close the meeting.
Invitation with menu Nichelle Dean

INVITATION
Hibiscus Hotel
cordially invites you to its
Annual Easter Sunday Night
Dinner and Dance
On the evening of
Sunday 14 April 2022
Gulf View Terrace and Poolside

MENU
Price: $300 per person {inclusive of drinks}

<<Chilled Sparkling Water>>

<<Scotch Whisky and Sprite>>



<<Braised Top Roast in Burgundy Sauce>>

<<Stuffed Breast of Chicken Casanova>>
<<Slices of Boneless Lamb served with Mint Jelly>>

<<Festive Rice>>
<<Chateau Potatoes>>
<<Medley of Fresh Garden Vegetables>>


<<Coconut Ice Cream>> <<Black Forrest Cake>>

---Live Entertainment Provided By---
Mighty Thunder and Evergreen

--- Music By ---

The Dragons

Reservations and tickets, exclusively at

Hibiscus Hotel
Mr A Chan/Mrs E Munion
Closing Date – Friday
Organizational chart Nichelle Dean

BOARD OF DIRECTORS

GENERAL MANAGER

FINANCIAL EXECUTIVE TECHNICAL EXECUTIVE SALES EXECUTIVE

ADVERTISIN
CHIEF CASHIER FACTORY MANAGER G MANAGER

CHIEF BUYER SALES

CHIEF DESIGNER
MANGER

SECRETARY
TRANSPORT
MANAGER
Will with endorsement Nichelle Dean

GUYANA, COUNTY OF BERBICE

LAST WILL AND TESTAMENT OF LUCIL PAUL

I LUCIL PAUL of Woodley Park Village West Coast Berbice HEREBY REVOKE all former wills made by me at

any time heretofore and DECLARE this to be my last WILL and TESTAMENT

-------------------------------------------------------------------------------------------------------------------------------------------

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1. I APPOINT my son JADESH PAUL to be the EXECUTOR of this WILL and direct that all my debts

and funeral expenses shall be paid as soon as conveniently may be after my decease

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2. I GIVE DEVISE AND BEQUEATH all that I possess both movable and immovable wheresoever

situated to my two children JOHN PAUL and JAMES PAUL to be divided equally between them

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---------------------------------------

IN WITNESS whereof I hereunto set my hands at New Amsterdam Berbice this second day of November

Two Thousand and Twenty Three ----------------------------------------------------------------------------------------------

SIGNED by the said LUCIL PAUL as and for her

last WILL in the presence of us both and we in
her presence and in the presence of each other
have hereunto subscribed our names as
witnesses

………………………………………………….. ………………………………………………………………………….

Signature of witness LUCIL PAUL

…………………………………………………..

Signature of witness
Contract of employment Nichelle Dean

THIS CONTRACT OF EMPLOYMENT is made BETWEEN THE MEGA ENGINEERING COMPANY LIMITED of

Point Lisas Industrial (hereinafter called ‘the Employer’) of the one part and RAYMOND HUGGINS of

Main Road Couva (herein after called ‘the Employee’) of the other part

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-------------------------------------------

WHEREBY Both The Employer And The Employee Agree To The Following Terms and Conditions

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1 Employee’s Job Title: Labourer ---------------------------------------------------------------------------------

2 Hours and Days of Work: The hours of work shall be from 7:45 a.m. to 4:00 p.m.

Mondays through Fridays with half hour off for lunch 12:30 to 1:00 p.m.----------------------------

3 Basic Salary: The basic salary shall not be lower than the minimum wage decreed by the

government. --------------------------------------------------------------------------------------------------------

4 Duration of Contract: The contract shall initially be for a minimum period of two

years-----------------------------------------------------------------------------------------

5 Attendance: The Employee shall report to work on time and swipe his card on arrival and on

departure ------------------------------------------------------------------------------------------------------------

6 Leave: The Employer shall inform the Employee of his leave entitlement---------------------------

7 Absence/Late: If the Employee has to be late or absent for any reason, he shall inform the

supervisor in advance or call in the morning on the day he shall be late or absent

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---------------

SHOULD the Employee be absent for more than two consecutive days, he shall supply a

medical certificate -------------------------------------------------------------------------------------------------

IF the Employee is late more than two consecutive days, he shall be given an oral warning

and if he continues to be late he shall be given written warning after which he shall be

suspended without pay -------------------------------------------------------------------------------------------

Contract of employment Nichelle Dean

8 Overtime: When the Employer requests the Employee to work overtime, the rate of pay

shall be one and a half times the basic pay ------------------------------------------------------------------

9 Insurance: The Employer shall register the Employee with National Insurance Board

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-----------

10 Payment: The Employer shall pay the Employee on the last Friday of every fortnight through

the Employee’s bank ----------------------------------------------------------------------------------------------

11 Deductions: The Employer shall deduct from the Employee’s pay contributions for the

National Insurance Board and the Board of Inland Revenue -------------------------------------------------------

IN WITNESS whereof the said parties hereto have voluntarily set their hands on this May Sixteen Two

Thousand and Twenty- Three day of May Two Thousand and Twenty -Two at Point Lisas

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-----------------

……………………………………………………… ………………………………………………

Signature for and on behalf of

THE MEGA ENGINEERING COMPANY LIMITED

Contract of employment Nichelle Dean
Lease Nichelle Dean

THIS AGREEMENT is made on the date specified below BETWEEN the Landlord and the Tenant.
DATE: Twentieth May 2010
LANDLORD (S): Mr William Stanley of 17 Hill Road, Port Of Spain, Trinidad
TENANT(S): Mr and Mrs Joseph Banks
PROPERTY: 30 Ship St, Port Of Spain, Trinidad
CONTENTS: The fixtures and fittings at the Property together with any furniture, carpets, curtains, and
other effects listed in the inventory
TERM: For the term of 6 months
COMMENCING ON: Twenty-first of May 2010 terminating on Twentieth of November 2010
RENT: $1 500 per calendar month

1. The Landlord agrees to let, and the tenant agrees to take the property and Contents for the
Term at the Rent payable as above.

The Tenant agrees with the Landlord:

2. Rent and charges

2.1 To pay the rent on the days and in the manner specified by the Landlord.

3. Use of the property

3.1 Not to assign, or sublet, part with possession of the property, or let any other person live at the
property except with the Landlord’s express consent, such consent to be agreed in writing.

3.2 To use the property as a single private dwelling and not to use it or part of it for any other purpose
nor to allow anyone else to do so.

4. Repairs

4.1 Not to damage the property and the Contents to make any alteration to the property, to include
redecoration, without the written permission of the Landlord, not to be unreasonably withheld.

4.2 To pay the reasonable costs reasonably incurred by the landlord in replacing or repairing any
structure or contents lost, damaged, or destroyed by the Tenant.

5. End of tenancy

5.1 To return the Property and Contents at the end of the tenancy in the same clean state or condition
as they were at the commencement of the tenancy.
Lease Nichelle Dean

SIGNED by the TENANT(S): In the presence of

……………………………… Name……………………………………………

Address………………………………………….
…………………………….
Occupation………………………………………

Witness signature………………………………..
SIGNED by the LANDLORD(S)
In the presence of ……………………………….
………………………………
Name …………………………………………...

……………………………… Address …………………………………………

Occupation……………………………………..

Witness signature………………………………..
Bibliography Nichelle Dean

BIBLIOGRAPHY

Campbell, Howard and Olivene Bogle-Graham: “Electronic Document Preparation Management” Mac

Millan Education Publishes 2012

Ramtahal, Frank; Electronic Preparation Management; Caribbean Educational Publishes; Published

October 2006
 MARK SCHEME

Knowledge Presentation Accuracy

LETTERS

Two- Page Letter in Indented

style

Circular letter with tear off slip

MANUSCRIPT

Two-page report with

footnotes

TABULAR WORK

Ruled tabulations with multiple

columnar headings

COMMITEE DOCUMENTS

Chairman’s Agenda
Agenda of meeting
DISPLAY WORK

An Invitation with Menu

Organizational chart
Flow chart
LEGAL DOCUMENTS
Will with endorsement

Contract of Employment

Lease

BIBLIOGRAPHY

TITLE PAGE

TABLE OF CONTENTS

DESCRIPTION OF
COMPONENTS