JOB DESCRIPTOR

IDENTIFICATION OF THE POSITION

Write the data that allows you to identify the position within the Company.

Job title: Management system coordinator

Management to which the position belongs: Lean Six Sigma

Physical location of the position: Bac Ninh, Hanoi, TVL

Date of elaboration: 11-11-21

POSITION OWNER IMMEDIATE BOSS HT

Full Name: Ximena Velásquez Nguyen Thi Hong Nhung

Signature:

Date: Nov-21 Nov-21 Nov-21

GENERAL PURPOSE
What is the basic purpose of your position? What is the main contribution of your position to the Company? Identify it and rewrite it.

ACTION FUNCTION GUIDE OR ELEMENT RESULT

The implementation, administration
and improvement of management Based on international regulations: ISO, To guarantee compliance with the relevant
Promote, systems of: Quality, Sustainability requirements that allow the sustainability of the
GRS / CCS, or any other international
develop and and Risks throughout the businesses associated with said regulations and
organization according to the
standard required by strategic clients or
coordinate thereby contribute to achieving the objectives
required scope and defined other interested parties
established by the organization
responsibility.

MAIN FUNCTIONS AND PURPOSES

Describe the functions of your job, aimed at achieving the results of the Company.
ACTION FUNCTION RESULT
what does? Verb principal function Principal results
The annual update of the Quality, Risk or
In order to ensure compliance with relevant
1 Sustainability Management Systems, under
Coordinate international regulations and applicable legal
their responsibility, in all the processes of the
compliance.
organization as applicable

To generate value where the organization, its

context analysis, company strategy and
2 Align customers and other interested parties require
management systems
it.

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 JOB DESCRIPTOR

The establishment, dissemination and

To demonstrate alignment of personnel and
understanding of the Policies and objectives
3 Ensure system processes with the defined strategic
that govern the Management Systems at all
direction.
levels

To ensure compliance and define actions aimed

the execution of internal, simple, combined or at continuous improvement of the system
4 Direct and Schedule integrated audits and verifications of the through: closing non-conformities, timely
management systems under its responsibility management of risks and sustaining the
identified strengths.

the implementation of the methodology of

cultural changes, through leadership in the
5 Lead, evaluate and develop helmsman committee and training in that allows influencing the change of culture
continuous improvement tools as well as the
implementation of management systems

Levels of service to our clients in relation to

To timely meet your expectations and maintain
6 Ensure their information requirements on our
your preference for the service provided.
Management systems.

Training for new personnel or for the different

processes, on Quality, safety, Risks or To promote culture and adherence to the
7 Facilitate
sustainability management systems, as Systems implemented in the organization
applicable.

Implementation teams or “TASK FORCE” of

To ensure the effectiveness and conformity of
8 Manage and direct new certifications or regulations strategically
the new System to the relevant standard.
required by senior management

To generate reports to the senior management

Monitor, analyze, control and The efficiency indicators defined for the and head of Integrated Systems Management
9
present systems under its responsibility that contribute to timely decision-making and
process improvement

To ensure effective compliance with process

innovative tools that allow generating
10 Research, update requirements and continuous improvement of
disruptive improvements
systems

INTERNAL RELATIONS
What are the contacts within the Company that you must create, develop and maintain to meet your objectives?

POSITION OR PROCESS FOR WHAT?

to coordinate the updating and establishment of Policies, procedures, and
other strategic documents of the management systems in their respective
processes.
1 VP B2B/ Country Manager/ Plant Manager
To coordinate the execution of audits, ensure and competence and the
added value generated from this process.

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 JOB DESCRIPTOR

to coordinate the updating and establishment of Policies, procedures, and

other strategic documents of the management systems in their respective
processes.
2 Head of processes
To follow up on the closure of NCs identified in audits and / 0 to implement
new systems required by the organization

EXTERNAL RELATIONS
What are the external contacts to the Company that it must create, develop and maintain in order to adequately meet its objectives?

POSITION OR PROCESS FOR WHAT?

To announce, coordinate and report the results of audits carried out at its
1 Suppliers of services or supplies facilities in order to guarantee the control relevant to our requirements and
ensure improvement.
For the management and execution of audits that guarantee compliance
2 BU Clients
with your requirements

For the coordination of audits of our facilities and the logistics required for
3 Certification bodies
the service offered

4 Standardization Bodies Investigation of regulations and associated regulations

Consultations on regulations pertinent to Management Systems in legal

5 Government institutions
terms

DIMENSIONS
Magnitudes associated with the administration of the position: dependent, economic and material personnel.

NUMERO DE
JUSTIFICATION CONCEPT
PERSONAS
Direct Subordinate Personnel 0

total 0

ECONOMIC MATERIALS (Equipment, tools, etc., assigned to the position)

Computadora

Telefono celular
BUDGET $ 1,250.00
$ -
OF OPERATION:

ANNUAL BUDGET $ - $ 15,000.00

CHALLENGES OF THE JOB

Identify and explain the requirements that demand the fulfillment of value contributions and that are characteristic of this organization.
(do not describe performance goals)

1 Achieve zero major non-conformities in external certification audits

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 JOB DESCRIPTOR

2 Effective management of the Systems under your responsibility that generate value for senior management

3 Compliance with indicators related to their position

4 effective implementation of New Systems required by senior management or strategic clients

5 Actively collaborate in the execution of process improvement projects

DECISIONS
Identify and describe the most critical and far-reaching decisions that the position holder must make, inherent in managing the resources,
processes, and assigned responsibilities, to meet the value contributions of the position. Do not list those described in manuals and / or
internal procedures.

1 Define the scope applicable to each of the systems based on the internal and external context

2 Objectively report anomalies in internal and external audits

3 In accordance with the competencies of the audit team, determine their participation in each internal audit

4 Identify non-conformities, strengths and systemic risks

Know how to approach the external auditor to demonstrate with data compliance with requirements and knowledge of the
5
applicable standard

ORGANIZATIONAL STRUCTURE
Identify and describe the positions that report directly to the position you hold. Likewise, identify and describe those positions that report
to the same immediate boss.
Direct reporting positions

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