COSEC NGT FCX

The Next-Generation Terminal

MATRIX COMSEC
Head Office
394-GIDC, Makarpura, Vadodara - 390010, India
Tel: +91 265 2630555, Fax: +91 265 2636598
Email: Info@MatrixComSec.com
Customer Care
Tel: +91 265 2630555
V.1, June ‘13

Email: Customer.Care@MatrixComSec.com

www.MatrixComSec.com
User Guide
 COSEC NGT FCX – Home Screen

Please read this guide first for correct installation and retain it for future reference.
The information in this guide was current at the time of publication. However, Matrix
Comsec reserves the right to make changes in product design and specifications
without prior notice.
Home Screen Options
Trademarks Warranty
COSEC NGT FCX is a product of Matrix Limited Warranty. Valid only if primary Icon Label Description
Comsec Pvt. Ltd. protection is provided, mains supply is Special Time and Attendance options; allows users
Going-In
within limit and protected, and to mark their entry.
environment conditions maintained
Copyright within product specifications. PIN Keypad for PIN Authentication
All rights reserved. No part of this
document may be copied or Complete warranty statement is Menu Main Menu
reproduced in any form or by any available on our website:
means without the prior written www.MatrixSecuSol.com Special Time and Attendance options; allows users
Going-Out
consent of Matrix Comsec. to mark their exit.
Main Menu HR

Icon Label Description Icon Label Description

Admin Access Admin menu options. Enrollment Enroll Users and Special Cards, and delete credentials.

HR Access HR menu options. Late-In Activate and deactivate Late-In.

e-Canteen Access e-Canteen menu options. Early-Out Activate and deactivate Early-Out.

About Device Access Device-related information. Password Change HR Password

Admin e-Canteen

Icon Label Description Icon Label Description

Manage Mark items as 'Sold Out' or 'Available',
Set Date and Time; Modify Display Settings; Change
e-Canteen and print the last bill.
Settings LAN, Server, Wi-Fi and Modem Settings; Change
Admin Password.
View Balance View balance on pre-paid card.
Enroll Users' finger print templates, cards and
Enrollment
special function cards.
Enrolling Users
Late-In Activate and deactivate Late-In. COSEC NGT FCX supports enrollment of finger print templates, user cards and special
function cards.
Early-Out Activate and deactivate Early-Out. There are three ways to enroll users:
• From the COSEC Server
• From the COSEC NGT FCX Door Menu
Door Control Lock, unlock the door, and set door in normal mode.
• From the NGT FCX Web-page

Clear Alarm Clear an existing alarm. Enrollment of users from the COSEC NGT Door Menu and Web-page is described here.
For instructions on enrolling users from the COSEC Server, refer the COSEC System
Backup and Upgrade firmware, download event logs, upload
Manual.
Update configurations via USB.
Before You Start
Make sure the following are ready:
• The COSEC NGT FCX is installed at the desired location, connected to the COSEC
Server on a monitoring computer, and is powered on.
• COSEC NGT FCX is added as a door on the COSEC Server, and the NGT Direct Door Enrolling Users from the COSEC NGT FCX Web-page
Parameters are configured. • Connect a stand-alone computer/laptop to the Ethernet port of COSEC NGT FCX.
• Users are created on the COSEC Server application (Go to Users > User • Open a web browser window on your computer/laptop.
Configuration) • In the address bar of the browser, enter the current IP Address of the COSEC NGT
• COSEC NGT FCX is assigned to Users (Go to Users > Assign Panel/Direct Door > FCX (default http://192.168.50.1) and press the Enter key on your computer
Device Type. Select Direct Door, save and then select Users) keyboard.
• The COSEC NGT FCX web page will open.
• List of users whose Finger templates and or cards you need to enroll, with their
• In User Level, select Admin.
unique User IDs or Names. • In Login Password, type the admin password (default: 1234), and then click Login.
• Enable Enrollment through Special Function on COSEC NGT FCX. To do this, • Click Users > Enroll Users.
- Go to COSEC Server > Devices > Special Functions > Single Device
- Click Panel/Direct Door and in the Controller List, select the Direct Door option
Select the desired Door from the list.
- In the list of Special Functions for the Door, enable Enroll User and Enable Enroll
Special Card.
- Under Devices, click Door.
- Select the desired Door and click the Other Parameters tab.
- Click Edit and enable the Enrollment through Special Function checkbox.
- Save changes.
Enrolling Users from the COSEC NGT FCX Door Menu
• Ask your users to appear at the site where COSEC NGT is installed.
• On the home screen of the device, tap the Menu icon.
This task can also
• Tap HR. be performed using
• Tap the Password field to invoke the numeric keypad. the Special Card
• Enter the HR Password and tap OK. Default HR Password: 1111 for Enroll User
• Tap Enrollment, and then tap Enroll User. In the Enrollment window, configure the following parameters:
• Tap the User ID field to invoke the keypad.
• Enter the unique User ID assigned to the person being enrolled. • Enroll: To enroll a User (Card or Finger Print), select User. To enroll a special function
• The created user will appear on the screen. card, select Special Card.
• Tap Enrollment Type, and select the type of credential to be enrolled.
• Ask the user to place their finger on the sensor or show their read-only card, • User ID: Enter the unique User ID of the user against which the enrolled credentials
as per the enrollment type selected for the user. are to be stored.

• Enrollment Type: Select the type of credential to be enrolled - Read Only Card, Smart
Card, Finger Print, Fingerprint + Card.

Enrollment of users is also possible from the Admin option on the Menu. • Card: If you selected Read Only Card or Fingerprint + Card, select the number of
Read Only cards to be enrolled.
• Finger Template: If you selected Finger Print or Fingerprint + Card, select the number Going-In
of Finger templates to be enrolled.
• Tap the Going-In icon on the toolbar of the home screen.
• Special Card: Select the Special Function. • Tap the desired Going-In option:
• Official-In
• Click Submit to save. • Short Leave-In
• Regular-In
• Post Break-In
• Over Time-In
To enroll users for PIN Authentication, you must configure a unique PIN for each user • Authenticate with Finger/Card/PIN.
on the COSEC Server. On the COSEC Server, go to Users > User Configuration >
Access Details > Pin.
Going-Out

• To enroll Users and Special Function Cards from the COSEC Server, read the topic • Tap the Going-Out icon on the toolbar of the home screen.
Enrollment in the COSEC System Manual. • Tap the desired Going-Out option:
• Official-Out
User Authentication • Short Leave-Out
COSEC NGT FCX supports three types of authentication: • Regular-Out
• Finger print • Pre Break-Out
• Card • Over Time-Out
• Pin • Authenticate with Finger/Card/PIN.

Users can authenticate themselves using the credentials (Finger print/Card/Pin) with which Late-In
they are enrolled. You can activate and deactivate Late-In from either the Admin or the HR menu.
• On the home screen of the device, tap the Menu icon.
To authenticate with the enrolled Finger, • Tap Admin or HR.
• Place the finger on the sensor. • Tap the Password field to invoke the numeric keypad.
• Wait for confirmation. • Enter the Admin/HR Password and tap OK.
• Tap Late-In Start to activate Late-In.
To authenticate with enrolled Card, • Similarly, tap Late-In Stop to deactivate.
• Show the enrolled card.
• Wait for confirmation.

To authenticate with Pin,

• Tap the PIN icon on the home screen.
• Use the numeric keypad to enter the unique Authentication PIN provided to you.
• Tap OK.
• Wait for confirmation.
Early-Out • To lock the door, tap the Door Lock icon.
You can activate and deactivate Early-Out from either the Admin or the HR menu. • You will get a confirmation and the Door Lock icon will appear on the status bar, on
• On the home screen of the device, tap the Menu icon. the home screen.
• Tap Admin or HR.
• Tap the Password field to invoke the numeric keypad.
• Enter the Admin/HR Password and tap OK.
• Tap Early-Out Start to activate Early-Out. When the door is locked, users can exit. They can also use the special function options
• Similarly, tap Early-Out Stop to deactivate. for Going-Out (if configured on the COSEC Server).

To unlock the door,

• Repeat the same steps as above.
To be able to use the above functions, you must have the Time and Attendance special • In the Admin Menu options, tap Door Control, and then tap Door Unlock.
functions enabled on the COSEC Server. Icons that appear dimmed denote that the • You will get a configuration and the Door Unlock icon will appear on the status bar, on
function is not configured on the Server. For instructions, refer the topic Special Function the home screen.
(Configuring Special Functions on a Direct Door) in the COSEC System Manual.
To switch the door controller mode to Normal,
• Tap the Menu icon on the home screen.
Door Control
• Tap Admin.
If you have the Access Control add-on module on your COSEC Server, you can use COSEC
NGT FCX to lock and unlock the door, set the door in normal or controlled mode, clear panic • Tap the Password field to invoke the numeric keypad.
alarms that ring on the door. • Enter the Admin Password and tap OK. Default Admin Password: 1234.
• Tap Door Control.
• Tap Door Normal.
• You will get a confirmation.
To be able to use these features, you must have the special functions Door Lock/Door
Unlock, Door Normal (in Zone Settings), Clear Alarm (in Alarms) enabled on the COSEC Clear Alarm
Server. For instructions, refer the topic Special Function (Configuring Special Functions To clear an existing alarm,
on a Direct Door) in the COSEC System Manual. • Tap the Menu icon on the home screen.
• Tap Admin.
• Tap the Password field to invoke the numeric keypad.
Lock/Unlock/Normalize Door
• Enter the Admin Password and tap OK. Default Admin Password: 1234.
To lock the door, • Tap Door Control.
• Tap the Menu icon on the home screen. • Tap Clear Alarms.
• Tap Admin. • You will get a confirmation.
• Tap the Password field to invoke the numeric keypad.
• Enter the Admin Password and tap OK. Default Admin Password: 1234.
• Tap the Door Control option.
Settings LAN Settings
Ÿ Tap the Menu icon on the home screen.
Ÿ Tap Admin. Ÿ To configure Ethernet connection parameters, in Settings, tap LAN.
Ÿ Tap the Password field to invoke the numeric keypad. Configure the following parameters as required.
Ÿ Enter the Admin Password and tap OK. - IP Address
Ÿ Tap Settings. - Subnet Mask
- Gateway Address
Date and Time - Tap OK to save.

Ÿ In Settings, tap Date and Time. Modem Settings

Ÿ Set the Date and Time to the desired values.
Ÿ Tap OK to save. Ÿ To configure 2G/3G Mobile Broadband parameters, in Settings, tap Modem.
Ÿ The Date and Time you set will appear on the Status bar on the home screen. Ÿ Configure the Modem parameters as required.
Ÿ Tap OK to save.
Analog Clock

Ÿ In Settings, tap Analog Clock. Wi-Fi Settings

Ÿ Analog Clock will appear on the home screen.
Ÿ To configure Wi-Fi parameters, in Settings, tap Wi-Fi.
Ÿ Configure the Wi-Fi parameters as required.
Digital Clock
Ÿ Tap OK to save.
Ÿ In Settings, tap Digital Clock.
Ÿ Digital Clock will appear on the home screen. PASSWORD
Wallpaper You need a password to access Admin, HR and e-Canteen menus. The default passwords to
these menus are:
Ÿ To change wall paper, in Settings, tap Wall paper. Ÿ Admin Password: 1234
Ÿ Tap the desired Wall paper thumbnail. Ÿ HR Password: 1111
Ÿ The selected wall paper will appear on the home screen. Ÿ e-Canteen Password: Same as HR password.
You can change the Admin and HR passwords to the desired values.
Server Settings

Ÿ To configure Server parameters, in Settings, tap Server Settings. Changing Admin Password
Ÿ Configure the following parameters as required. Ÿ Tap the Menu icon on the home screen.
- Server IP Address Ÿ Tap Admin.
- Subnet Mask Ÿ Tap the Password field to invoke the numeric keypad.
- Gateway Address Ÿ Enter the current Admin Password and tap OK.
- Port Ÿ Go to Settings > Password
- Connect via - IP Address or Domain Name Ÿ Enter the new password and tap OK.
Ÿ Tap OK to save.
Changing HR Password Write Events
• Tap the Menu icon on the home screen.
• Tap HR. • Make sure the USB device is connected to the COSEC NGT FCX.
• Tap the Password field to invoke the numeric keypad. • To download event logs from the COSEC NGT FCX, tap Write Events.
• Enter the current HR Password and tap OK. • Connect the USB device to the computer on which the COSEC Server.
• Tap Password. • To view the event logs, open the COSEC monitor.
• Enter the new password and tap OK. • Go to Tools > Data Transfer
• In Data Transfer, select Download.

If you forget the HR password, you may set it to the default value from the Admin menu.
Changing e-Canteen Password
Follow the steps described for changing the HR Password.
e-Canteen
Matrix offers e-Canteen, an add-on module for COSEC, for easy and efficient management
of cafeteria operations.
With e-Canteen, cafeteria managers can reduce waiting time, speed up payments, manage
cash, and track usage of meal programs, among others.
If you have the Matrix Cafeteria Management module installed on your COSEC Server, you
can configure the COSEC NGT FCX as an e-Canteen device by following these steps:

BACKUP AND UPDATE
First make sure that a USB device is connected to the COSEC NGT FCX.
Ÿ Tap Admin and enter the Admin Password.
Ÿ Tap Backup and Update.
Restore Configuration
• First, copy the configuration you want to upload on to a USB device from the COSEC
Server.
• Make sure the USB device is connected to the COSEC NGT FCX.
• To copy configuration to COSEC NGT FCX, tap Restore Configuration.
Upgrade Firmware
• First, copy the Firmware you want to upload on to a USB device from the COSEC
Server.
• Make sure the USB device is connected to the COSEC NGT FCX.
• To upgrade firmware of COSEC NGT FCX, tap Upgrade Firmware.
1. Create COSEC NGT FCX as Direct Door on the COSEC Server application.
• Go to Devices>Door.
• Click Add Door and select NGT Direct Door in the Select Door Type list.
• Configure the NGT Direct Door Parameters.
2. Configure e-Canteen on the COSEC Server.
• Go to e-Canteen>Masters.
• In Item Master, create a list of items to be sold with names, price and discount
levels.
• In Menu Master, create menus and add items to each menu.
• In Menu Scheduling, configure menu schedule for each door to be used as
e-Canteen device.
• In Accounts Configuration, configure parameters for pre-paid and post-paid
account types.
3. Assign e-Canteen application to COSEC NGT FCX.
• Open the NGT Direct Door you created.
• Go to Devices > Door. Click an existing NGT Direct Door.
• The NGT Direct Door Parameters window opens.
• In the NGT Direct Door Parameters window, click the Edit button.
• In Basic Parameters, go to Application, and then select e-Canteen from the list.
• Click the Save button.
4. Assign users to the e-Canteen device on the COSEC Server.
• Go to Users > User Configuration > e-Canteen.
• Allow e-Canteen, define discount level and account type: prepaid or postpaid.
Mark items as 'Available’
Ÿ To mark restocked items, tap Item Available.
Ÿ A list of items you marked as Sold Out will appear.
Ÿ Tap the item to be marked as available.
Ÿ These items will appear again on the serving menu.

For detailed instructions, refer the topics Cafeteria Management Module and e-Canteen
Devices in the COSEC System Manual. To be able to use these features, you must have the special functions 'Sold Out' and
When COSEC NGT FCX is successfully configured as an e-Canteen device, the menu for 'Available' enabled on the COSEC Server. For instructions, refer the topic Special Function
the current Menu Schedule will appear on the screen. (Configuring Special Functions on a Direct Door) in the COSEC System Manual.

Using e-Canteen

If the current time is outside the defined Menu Schedule, a no service notification will Placing an Order
appear on your screen. ŸOn the serving menu, choose the item you want to buy.
ŸTap Qty (quantity). A spin box will appear.
ŸTo increase quantity tap + (plus)
Managing e-Canteen ŸTo decrease quantity tap – (minus)

Ÿ On the Home screen, tap Menu.

Ÿ Tap e-Canteen.
Ÿ Tap Manage e-Canteen.
Ÿ A checkmark will appear on the item you
Ÿ On password prompt, enter HR Password.
have selected, along with the amount.

Print the Last Bill

Ÿ To print the bill of the last transaction, tap Print Last Bill.

Mark items as 'Sold Out’

Ÿ Repeat these steps to select as many items as you want.
Ÿ To mark out-of-stock items, tap Item Sold Out. Ÿ Once your order is completed, tap Pay Bill on the bottom of the screen.
Ÿ A list of items will appear. Ÿ Show your credential – Finger, Read Only card or Smart Card.
Ÿ Tap the item to be marked as sold out. Ÿ Your transaction details will appear on the screen with a confirmation.
Ÿ Collect your bill from the printer (if connected).

Ÿ You must Pay Bill within 10 seconds of the last item you selected, or your selection
will be cleared.
Ÿ To delete all items you selected, tap Clear Menu.
Ÿ To remove a few selected items, tap Qty, and set it to '0' (zero).
Ÿ Pre-paid users must show Smart Card for authentication.
Viewing Balance on Pre-paid Card
Ÿ On the serving menu, tap the Menu icon.
Ÿ Tap e-Canteen.
Ÿ Tap View Balance.
Ÿ Show your Pre-paid Card.
Ÿ Your User ID, Name and Balance will appear on the screen.
ABOUT DEVICE
You can view the following information about COSEC NGT FCX,
Ÿ Current firmware Version Revision number
Ÿ MAC Address
Ÿ LAN IP Address
Ÿ IP Address of the computer on which COSEC Server is running.
Ÿ Connection Status of Server, Wi-Fi, Mobile Broadband, MMC Card, Card readers
Ÿ Status of Door, Door Sense, Auxiliary Input and Output Ports, Exit Switch, Alarms
To view device information,
Ÿ On the home screen of the device, tap the Menu icon.
Ÿ Tap About Device.
Ÿ Flick or tap the Forward Arrow to view more details.
TIME STAMPING
Time stamping enables you to capture the images of the users when they attempt
authentication at the door, during a particular time period. You can have time stamping
triggered when users are allowed access or denied access, or in both conditions. COSEC
NGT FCX has an in-built camera for capturing images.
To use this feature, do the following:
Ÿ Activate Time Stamping and configure its parameters on the COSEC Server
application.
Ÿ Define time period (Start and End times and Days of the week) during which the
function should be active in the Time Stamping parameters.
Ÿ Define the Trigger to activate image capturing, whether on Access Allowed, Access
Denied, or both.
For configuration instructions, refer the topic Time Stamping in the COSEC System
Manual. With Time Stamping configured, whenever a user punches with Finger or Card or
PIN, as per the trigger you have configured, the camera will capture the image.
GREETINGS
COSEC NGT FCX enables you to greet users who punch in with a customized greeting
message (audio and text) on special occasions like birthdays, festivals, or make special
announcements.
To use this feature, you need to do the following configuration on the COSEC Server
application:
• Select the type of message to be played: Birthday or Customized.
• Type the contents of the message.
• Select an appropriate Image and Audio file from the available list.
• If you selected Customized message, you must additionally specify the date and
user.
When Birthday Message is configured as greetings, whenever a user punches with Finger
or Card or PIN, the COSEC Server also checks the birth date configured for that user. If the
birth date matches the current date, COSEC NGT FCX will greet the user with the message
you typed, along with the audio and image you selected.
When Customized Message is configured as greetings, the user will be greeted with the
message, audio and image, on the date you have specified.