POLICIES AND GUIDELINES

TITLE 7S: SYSTEM OF GOOD HOUSE KEEPING PROGRAMME

RATIONALE & SCOPE

 This policy sets guidelines in the implementation of the 7S Program

 Different floors should constantly look for ways to improve their own workplace

PROCEDURAL ENFORCEMENT GUIDELINE

Policies
1. Definition of Terms:
a. Seiri ( Organization) - identification of the best physical organization of
the workplace.
b. Seiton (Orderliness) – series of steps by which the optimum identified in
Seiri are put into place.
c. Seiso ( Cleanliness) – establish the maintenance of a clean environment as
an ongoing, continuous programme.
d. Seiketsu (Routine clean-up) –introduction of a formal, rigorous
review programme to ensure that benefits of the first three 7S are
maintained.
e. Shitsuke (Discipline-Habit) – set of approaches use to win heart & minds,
to make employees want to keep applying best practices in office
organization & housekeeping.
f. Anzen-sei (Safety) – component requiring attention to safe setting
g. Seishin (Spirit) – understanding the impact of company culture
and importance of respect for employees.
2. All employees are required to conform with the proper guidelines in the
implementation of the 7S program.
3. A reward system will be granted.

Procedures
1. Organization (Sorting) – must clearly distinguish needed from unneeded items &
eliminate the latter.
a. Only use materials, equipment & supplies that are needed, when they
needed,
b. Eliminate excess & obsolete equipment, appliances & inventory
c. Improve inefficient space utilization.
d. Eliminate space taken up by unneeded items.

PREPARED BY : ROLAND MAGO

EHS OFFICER III
 POLICIES AND GUIDELINES

e. Remove outdated papers & files.

f. Reduce cabinets, shelving, lockers containing files.
g. Look in unlabeled boxes, shelves, bottom of location.
h. Eliminate outdated posters, wall boards, slogans & banners.
2. Orderliness (Simplifying) – keep needed items in the correct place for easy &
immediate retrieval
a. Put everything in useable place.
b. Make every item visible, reachable, & available when needed.
c. Locate missing documents, instructions, keys, office stationeries & inventory.
d. Define clear, shiny, well marked aisle-ways.
e. Color code areas.
f. Post slogans & banners,.
g. Limit work in process.
h. Post Standard Work Documents.
3. Cleanliness (Sweeping) – keeping the workplace swept & thoroughly clean.
a. The cleaner the better
b. Clean areas where red-tagged items were removed.
c. Remove dirt, oils, scraps, garbage.
d. Clean on a daily basis.
e. Audit the cleaning process
f. Improve equipment maintenance.
g. Clean aisles, machines, desks; assign cleaning responsibilities.
h. Create target areas: equipment, floors, machines & desks
i. Cleaning checklist; correct deficiencies; correct root causes of unclean items.
j. Verification of review procedures; create target areas.
4. Routine Clean-up (Standardizing) – standardize clean-up & organization
through guidelines
a. Maintain & control continual improvement achievements.
b. Ensure systematic organization, sorting, & dusting clean are synchronized.
c. Plan, allocate, act & verify.
d. Step 1 – Who does what & when
e. Step 2 – Allocate – Assign resources to tasks.
f. Step 3 – Act – Perform tasks & integrate into daily operations.
g. Step 4 – Verify – Ensure effectiveness.
5. Discipline Habit (Self Discipline) – make a habit of maintaining established 5S
procedures & discipline through verification & checklists.
a. Practice prevention, discipline, & accountability.
b. Ensure control of systematic organization, orderliness & cleanliness.
c. Persevere & sustain discipline to ensure improvements are maintained.
d. Identify how action are to be accomplished
e. Develop standard worksheets.

PREPARED BY : ROLAND MAGO

EHS OFFICER III
 POLICIES AND GUIDELINES

f. Follow-up on action & responsibilities.

g. Hold people accountable.
h. Lead by example
i. Persistently communicate & advertise.
j. Perform a gap [analysis on defects & identify corrective actions.
6. Safety (Risk Elimination) – attention to safety throughout the other steps.
a. Workplace must maintain order throughout the workplace.
b. Freedom from unacceptable risk of harm from clean & orderly environment.
7. Spirit (Sustain) – To make explicit the reliance on the people factor and the
need to continually keep in mind as other steps are undertaken.
a. Continuously perform the 7S activities.
b. Seek further improvement.

Enforcement Guidelines
1. Monitoring of employees’ compliance will be done at least three times a week on
a per floor basis after office hours by an assigned 7S patrol using form “Daily
Floor Observation Report.”
2. One observation will be equal to 1 7S fault and will be tallied at the end of each
month.
3. Every quarter, 7S Audit Team composed of 5 S Committee members will make
7S quarterly audit on a floor basis using the form “7S Quarterly Evaluation
Sheet.” Ranking will be determined on total highest level plus a tangible value
added point earned from the monthly inspection.
4. Tangible Value Added
a. Lowest : 3 points
b. Lower : 2 points
c. Low : 1 point
5. Merits / Awards
a. Best Floor For The Month – lowest cumulative 7S fault found score for the
month.
b. Most Improved Floor For The Month – achieved the greatest improvements
over the previous month.
c. Best Implemented Improvement Idea (Quarterly) – that achieved the
eventual improvement & pays tribute to their creativity.

Effectivity:
This policy shall take effect immediately and will continue to be enforced until
rescinded.

PREPARED BY : ROLAND MAGO

EHS OFFICER III