HOW TO GUIDE FOR

EXAMINATION MODULE

INDEX
GRADE MASTER....................................................................................................................................... 3
HOW TO DEFINE GRADE MASTER?.......................................................................................... 3
ASSESSMENT SCHEME..........................................................................................................................5
HOW TO CREATE AN ACADEMIC TYPE OF ASSESSMENT SCHEME?........................... 5
EXAMINATION CENTER................................................................................................................29
HOW TO DEFINE EXAMINATION CENTER IN ACADEMIA?................................................ 29
ASSESSMENT GROUP..........................................................................................................................30
HOW TO CREATE ASSESSMENT GROUPS IN ACADEMIA?..............................................30
EXAMINATION HALL TICKET OR ROLL NO....................................................................................33
HOW TO GENERATE EXAM ROLL NO. IN ACADEMIA?.............................................................. 33
STAFF ALLOCATION............................................................................................................................. 34
HOW TO PERFORM STAFF ALLOCATION IN ACADEMIA?................................................ 34
ROOM ALLOCATION............................................................................................................................. 35
HOW TO ALLOT ROOMS FOR EXAMS? HOW TO MAP STUDENTS TO ROOMS? HOW
TO ASSIGN INVIGILATOR FOR ROOM?...................................................................................35
MANAGE DETENTION........................................................................................................................... 36
HOW TO CREATE ATTENDANCE BASED DETENTION CRITERIA & DETAIN NON
ELIGIBLE STUDENTS?................................................................................................................... 36
MANAGE ASSESSMENT STATUS......................................................................................................39
HOW CAN WE MAKE EVENTS AVAILABLE FOR MARK ENTRY FROM CORE ERP?
ALSO HOW CAN WE ENTER MARKS AGAINST EACH EVENT FOR A COURSE
VARIANT?........................................................................................................................................ 39
MANAGE MARKS ENTRY..................................................................................................................... 43

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 HOW TO ENTER MARKS & MARK ATTENDANCE FOR INDIVIDUAL STUDENTS
MAPPED TO AN EVENT FROM CORE ERP PORTAL?........................................................ 43
HOW TO ENTER MARKS & MARK ATTENDANCE FROM FACULTY PORTAL?........ 46
HOW TO BULK IMPORT MARKS IN ACADEMIA?..............................................................48
EXAMINATION RESULTS..................................................................................................................... 52
HOW TO CHECK EXAMINATION RESULT IN ACADEMIA?.............................................52

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GRADE MASTER

HOW TO DEFINE GRADE MASTER?

■ You can create following types of Grades in Academia:

■ Absolute
■ Relative
■ Grade Type can be defined from Common Standard Master -> Search

Grade Type -> Add

■ Whether Special Grade: You should check the box if your Grade
type is Special. For eg. Few colleges give Grade "I" named
Incomplete or "W" Withdrawn" if a Student is Attendance based
detained in a course or does not give the Exam respectively.

■ Now Navigate to Examinations -> Under Settings & Masters -> Click

on Grade Master

■ Click on the Add button

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■ Enter following details to define Range & Grade for a Grade Type:

■ Grade Type: Select one of the Grade types created from

Common Standard Master

■ Grade Name: Enter the Grade Name to be displayed in result

■ Grade Point Range From: Enter starting Range of Marks

■ Grade Point Range To: Enter the last Range of Marks

■ Status: Whether Active or Inactive

■ Grade Point: Define the Grade Point to be allotted at this range

of Marks/at this Grade

■ Grade Description: Enter the description

■ Click on the Save button to save the Grade details

■ Repeat this method to define all the Grade Names & Ranges for a

Grade Type
■ Once you have defined all the Grades for a Grade Type, you can search

the confined list of Grades Under Grade Master -> Search the Grade
Type,Grade,Grade Status -> Click on Search button

■ You will obtain the list of Grades defined for a Grade Type.
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 ■ You can edit the Grade details by selecting individual row from the grid

& clicking on ‘Edit’ button.

■ You can view the Grade details by selecting individual row from the grid

& clicking on ‘View’ button.

■ You can delete the Grade by selecting individual row from the grid &

clicking on ‘Delete’ button.

■ Special Grades should also be defined in the similar manner. You

would define Range of Marks for each Special Grade

■ Special Grades can be assigned to students from Examinations -
> Under Exam Execution -> Click on Manage Course Grade ->
Select the Special Grade radio button -> Assign Special Grade
to each student

ASSESSMENT SCHEME

HOW TO CREATE AN ACADEMIC

TYPE OF ASSESSMENT SCHEME?

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■ Creation of Assessment Scheme under Examination Setup lets you

create your own strategy to conduct Exam & can be done for multiple
Course Variants offered at multiple Academy Locations at once.
■ To create an Assessment Scheme, Navigate to Examinations ->

Assessment Scheme

■ You will be directed to Search Panel where various filters can be

applied to extract list of already created Assessment Schemes:

■ Assessment Scheme Type: Whether Scheme is:

■ Academics Type: Schemes created for Scholastic

Assessment of Students
■ Other: Schemes created for Co-Scholastic Assessment of
Students
■ Course: this filter aids in searching Assessment Scheme(s) for a

Course
■ Course Variant: this filter aids in searching Assessment Scheme

for a specific Course Variant of a Course

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 ■ Assessment Scheme: Select an Scheme (Enter three characters

to auto search)
■ Academic Term: Select a academic term

■ Assessment Event Status: Filter the list of Assessment

Schemes based on Event Status

■ Assessment Scheme Status: Filter the list of Assessment

Schemes based on Scheme Status

■ From Date: Filter the results based on creation date of the

Assessment Scheme, Enter from date

■ Till Date: Filter the results based on creation date of the

Assessment Scheme, Enter Till date

■ To add an Assessment Scheme, Click on the Add button:

■ Enter following details to add Basic Details of Assessment Scheme:

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■ Assessment Scheme Type: Whether Scheme is:

■ Academics Type: Schemes created for Scholastic

Assessment of Students (select this Scheme type)
■ Other: Schemes created for Co-Scholastic Assessment of
Students (select this Scheme type)
■ Course: Select a Base Course to define Assessment Scheme

■ New Assessment Scheme: Enter Name of the Assessment

Scheme

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■ Name to be Printed: Enter Name to be Printed of the

Assessment Scheme on the Marksheet

■ Rounding Mode: Select any of the below specified Rounding

Modes:
■ Round Ceiling: Rounding mode to round towards positive
infinity 8.1 ->9
■ Round Down: Rounding mode to round towards zero 8.9-
>8
■ Round Floor: Rounding mode to round towards negative
infinity 8.9->8
■ Round Half Down: Rounding mode to round towards
"nearest neighbor" unless both neighbors are equidistant, in
which case round down 8.5->8
■ Round Half Even: Rounding mode to round towards the
"nearest neighbor" unless both neighbors are equidistant, in
which case, round towards the even neighbor 8.537->8.54-
>8(nearest even number)
■ Round Half Up: Rounding mode to round towards "nearest
neighbor" unless both neighbors are equidistant, in which
case round up. 8.5->9
■ Round Unnecessary: Rounding mode to assert that the
requested operation has an exact result, hence no rounding
is necessary
■ Round Up: Rounding mode to round away from zero
■ Rounding Point: Enter the required No. of digits after decimal

■ Academic Term: Select the Academic Term

■ Dynamic Assessment Scheme: Select Yes, if this Assessment

scheme will hold different events based on Courses

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 ■ Scheme for Transfer Credit: Select Yes, if this Assessment

Scheme is specifically created to transfer credits for courses that

were a part of previous periods
■ Calculate Average: Select Yes, if you would need to Calculate

Average based on the results of linked Course Variants

■ Result Publish: Select "Yes" if you want to publish the result. If

"Yes", system will give two options "Auto Publish" to publish the
result automatically and "Admin Approval" means need to
approve the result from "Examination Result Publish" screen.
■ Completion Status: It will be in Pending state

■ Click on the Save button once you enter all the relevant information &

Assessment Scheme will be listed in the gridview under Search Tab.

■ You can view the Scheme details by selecting individual row from the

grid & clicking on ‘View’ button.

■ You can delete the Scheme by selecting individual row from the grid &

clicking on ‘Delete’ button.

■ Now, you should be able to enter details of the Assessment Scheme.

Select Scheme from the gridview -> Click on Edit button

■ You should be able to view multiple tabs next to Basic Details

■ Once you update Basic Details, Click on the next Tab: Link Academy

Locations

■ You can select multiple Academy Locations to which you wish to create

common Assessment Scheme for

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■ You can also Enter three characters to auto search the Academy

Location
■ Once you select necessary Academy Locations, Click on Save button

■ Move to the next Tab: Course Mapping

■ Click on the Add button

■ Enter three characters to Auto Search the Course & select from

dropdown

■ Click on the Save button & Course will be listed in the gridview under

Course Mapping Tab.

■ You can delete multiple Courses by checking the box from the list &

click on ‘Delete’ button.

■ Once Courses are Mapped to Scheme, Click on the next Tab: Variant

Mapping
■ You would observe following two tabs in this section:

■ Under Eligible Course Variants: You can select multiple Course

Variants of mapped Courses & Click on Save button to move them

under Mapped Course Variants

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■ Under Mapped Course Variants: you can update the Exam Status of

each course as:

■ Complete: If you want to make Exam status of a Course Variant

as Complete for all the Events it belongs to, click on Mark as
Complete button
■ Pending: If you want to make Exam status of a Course Variant as
Pending for all the Events it belongs to, click on Mark as
Pending button
■ Once you have mapped Course Variants, Move to next tab:

Assessment Scheme Hierarchy

■ Here you will define the rules for each of the following Assessment

Nodes (needs to be added earlier):

■ Assessment Type: This is the topmost node of your Hierarchy.
You would add Assessment Type from Setup -> Common
Standard Master -> Search Assessment Type -> Add
■ Assessment Subtype: This node should be added under
Assessment Type. You would add Assessment Subtype from
Setup -> Common Standard Master -> Search Assessment Sub
Type -> Add
■ Assessment Method: This node should be added under
Assessment Subtype. You would add Assessment Method from
Examinations -> Assessment Methods -> Add

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 ■ Assessment Event: This is the last node & should be added

under Assessment Method. You are not required to create it

earlier & can be directly created under each Assessment Method
■ Let's start defining Hierarchy from the first Node: Assessment Type

■ Select Root Node: Academics & click on Add button to add

Assessment Type

■ You would observe a new Section opened on the Right side of screen

■ Enter following details to add an Assessment Type:

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■ Assessment Type: Select an Assessment Type from the

dropdown (It should be already created)

■ Weightage: Define Weightage of this Assessment Type for the

purpose of Result Generation

■ Grade/Marks: Select one of the options to state whether the

Results at this node will be obtained in Marks/Grade.

■ Display on Marksheet: Select Yes radio button if you want to

display the Assessment Type name in Marksheet else select No

■ Assessment Scheme to be Printed: If ‘Display on Marksheet’

is marked as Yes, then mention the name of Scheme to be

printed on Marksheet
■ Whether Remark: Select Yes radio button if you want to provide

Remarks to students on this Node else select No. If "Whether

Remarks" is set as "Yes" then "Remarks only Assessment" is
visible. "Remarks only Assessment" functionality is used to print
the remarks without assessment of course.
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 ■ Result Publish Mode: Select the mode of publishing the result

between "Auto publish" and "Admin Approval"

■ Click on the Save button & the Assessment Type will be added under

Academics Node

■ You can perform multiple actions with this Assessment Type:

■ You can edit the Assessment Type details by selecting the Scheme

type & clicking on Edit button

■ You can View the Assessment Type details by selecting the Scheme

type & clicking on View button

■ You can Delete the Assessment Type by selecting the Scheme type &

clicking on Delete button

■ You can Copy the Assessment Type details by selecting the Scheme

type & clicking on Copy button

■ You can add the Branch Node under Assessment Type as

Assessment Subtype
■ Select the Root Node (of Assessment Type) -> Click on add button

■ You would observe a new Section opened on the Right side of screen

■ Enter following details to add an Assessment Subtype:

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■ Assessment Sub Type: Select an Assessment Sub Type from

the dropdown (It should be already created)

■ Weightage: Define Weightage of this Assessment Sub Type for

the purpose of Result Generation

■ Grade/Marks: Select one of the options to state whether the

Results at this node will be obtained in Marks/Grade

■ Display on Marksheet: Select Yes radio button if you want to

display Assessment Sub Type in Marksheet else select No

■ Course Component to be Printed: If ‘Display on Marksheet’ is

marked as Yes, then mention the name of this component to be

printed on Marksheet

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 ■ Whether Remark: Select Yes radio button if you want to provide

Remarks to students on this Node else select No. If "Whether

Remarks" is set as "Yes" then "Remarks only Assessment" is
visible. "Remarks only Assessment" functionality is used to print
the remarks without assessment of course.
■ Contribute to Detention: Select Yes if you would detain

Students to appear in selected Events if they could not Pass all

the Events under the current Sub Type else Select No
■ Result Publish Mode: Select the mode of publishing the result

between "Auto publish" and "Admin Approval"

■ Click on the Save button & the Assessment Sub Type will be added

under Assessment Type Node

■ You can perform multiple actions with this Assessment Sub Type:

■ You can edit the Assessment Sub Type details by selecting the

Scheme Sub type & clicking on Edit button

■ You can View the Assessment Sub Type details by selecting the

Scheme Sub type & clicking on View button

■ You can Delete the Assessment Sub Type by selecting the Scheme

Sub type & clicking on Delete button

■ You can Copy the Assessment Sub Type details by selecting the

Scheme Sub type & clicking on Copy button

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■ You can add the Branch Node under Assessment Sub Type as

Assessment Method
■ Select the Root Node (of Assessment Sub Type) -> Click on add button

■ You would observe a new Section opened on the Right side of screen

■ Enter following details to add an Assessment Method:

■ Assessment Method: Select an Assessment Method from the

dropdown (It should be already created)

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■ Weightage: Define Weightage of this Assessment Method for the

purpose of Result Generation

■ Display on Marksheet: Select Yes radio button if you want to

display Assessment Method name in Marksheet else select No

■ Assessment Method to be Printed: If ‘Display on Marksheet’

is marked as Yes, then mention the name of this Method to be

printed on Marksheet
■ Grade/Marks: Select one of the options to state whether the

Results at this node will be obtained in Marks/Grade

■ Whether Remark: Select Yes radio button if you want to provide

Remarks to students on this Node else select No. If "Whether

Remarks" is set as "Yes" then "Remarks only Assessment" is
visible. "Remarks only Assessment" functionality is used to print
the remarks without assessment of course.
■ Contribute to Detention: Select Yes if you would detain

Students to appear in selected Events if they could not Pass all

the events under the current Method else Select No
■ Result Publish Mode: Select the mode of publishing the result

between "Auto publish" and "Admin Approval"

■ Drool for Configuration: This is for Future Use

■ Staff Logistics: This is for Future Use

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 ■ Question Paper Applicability : This is for Future Use

■ Exam Center Logistics : This is for Future Use

■ Is Attendance Relevant: This is for Future Use

■ Click on the Save button & the Assessment Method will be added

under Assessment Sub Type Node

■ You can perform multiple actions with this Assessment Method:

■ You can edit the Assessment Method details by selecting the Method

& clicking on Edit button

■ You can View the Assessment Method details by selecting the Method

& clicking on View button

■ You can Delete the Assessment Method by selecting the Method &

clicking on Delete button

■ You can Copy the Assessment Method details by selecting the Method

& clicking on Copy button

■ You can add the Branch Node under Assessment Method as

Assessment Event
■ Select the Root Node (of Assessment Method) -> Click on add button

■ You would observe a new Section opened on the Right side of screen
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■ Enter following details to add an Assessment Event:

■ Assessment Event: Enter the name of Assessment Event (Event

signifies the last level in the hierarchy where the Marks Entry will
be done)
■ Weightage: Define Weightage of this Assessment Event for the

purpose of Result Generation

■ Grade/Marks: Select one of the options to state whether the

Results at this node will be obtained in Marks/Grade

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■ Whether Passing Critical: Select Yes if it is compulsory for a

student to Pass this event individually else select No. If selected

Yes, select one of the Repetition Types:
■ Course Level: This is for Future Use
■ Event Level: Student would repeat this Event
■ Part of Assessment Group: Whether is event is a Part of

Assessment Group or Not

■ Assignment Evaluation: If selected "Yes", will allow user to map

the assessment scheme with homework assignment

■ Auto Enrollment of Students: If Selected Yes, Students will be

enrolled automatically and seen in the Mapped Student list under

the Event, after executing this job: Auto Enroll Students
■ Anonymous Assessment: Radio button to Select whether Yes if

Students identity(Student Name,Student ID,Admission ID) needs

to be hidden from the Faculty who is teaching the Course while
performing mark entry or No if not.
■ Attendance Based Detention: If Selected Yes, students unable

to fulfill the set Attendance criteria will be detained to appear in

this Event.
■ Assessment Based Detention: If Selected Yes, students

unable to Pass events from the Sub Types or Methods within the
Assessment Scheme, where Contribute to Detention is
Enabled, will be detained to appear in this Event
■ Result Publish Mode: Select the mode of publishing the result

between "Auto publish" and "Admin Approval"

■ Status: Initially it will be populated as Pending & can be changed

later

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■ Assessment Event Equivalent : This is for Future Use

■ Is Revaluation Possible: Radio button to select whether Yes or

No , if Revaluation is possible for the selected Event

■ Rule for Equivalent Calculation : If a Student repeats this event ,

which marks needs to be taken into consideration "Best" to be

selected when Best out of two Event needs to be selected and
"Latest" if Latest of the two Events needs to be selected
■ Assessment Event Description: This is for Future Use

■ Planned On: This is for Future Use

■ Mode of Administration : Values to be selected from the drop

down of how the Event will be administered ,

■ Online : This is for Future Use

■ In Person Same Time : All the Students have to give the

Event(Exam) in Person and at Same Time

■ Online Staggered : This is for Future Use

■ Online- Anytime : This is for Future Use

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 ■ In Person Batches : This is for Future Use

■ In Person Anytime : This is for Future Use

■ From Home Within a Time Range : This is for Future Use

■ Test Administrator Mode : Values to be selected from the drop

down of how the eligible Students be giving the Event(Exam)

■ Not Applicable : This is for Future Use

■ Single Occurrence : The selected Event will occur only a single

time for eligible Students

■ Single center Single Room : This is for Future Use

■ Batches and Single Center : This is for Future Use

■ Single Room : This is for Future Use

■ Others : This is for Future Use

■ Show Penalty Marks & Show Grace Marks: This will show the

penalty marks/ grace marks column on the mark entry screen (if
checked)
■ Click on the Save button & the Assessment Event will be added under

Assessment Method Node

■ You can perform multiple actions with this Assessment Event:

■ You can edit the Assessment Event details by selecting the Event &

clicking on Edit button

■ You can View the Assessment Event details by selecting the Event &

clicking on View button

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■ You can Delete the Assessment Event by selecting the Event &

clicking on Delete button

■ If you expand the Event from Hierarchy, you would observe following

links:

■ Eligible Students: It will display list of Students eligible to

participate in Examination

■ If you have disabled Students’ Auto Enrollment, select

multiple Students from the list of Eligible Students

■ Click on Map Students button

■ Students will be moved to Mapped Students link

■ Mapped Students: It will display list of Students who will appear

in this Event

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 ■ You can select multiple students -> Click on Unmap
Students
■ Students will be removed from this link & added to Eligible
Students
■ Detained Students: It will display list of Students who are

Detained (through Attendance or Assessment) to appear in the

Examination of this Event
■ You can select multiple students -> Click on Allow
Students
■ Students will be removed from this link & added to Mapped
Students

■ Once you created Assessment Scheme Hierarchy, switch to the next

Tab: Apply Rule

■ In this section you will link the Arithmetic Rule at each level of Hierarchy

■ Click on Add button

■ Enter following details to Add the Rule at each level (Rule signifies how

the marks be floated from Event level to the Assessment Scheme level)
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 ■ Rule Name: Enter the Rule Name

■ Rule Applied For: Select an Assessment Method(This is the first

level where Rule will be applied on)

■ Rule Applied On: All the events associated to selected Method

above will be populated here

■ Business Rule: Select one of the rules to be applied on Events:

■ Sum : This will sum the marks obtained at the applied level
■ Average : This will average the marks obtained at the
applied level
■ Best Of : This will take the Best of the marks obtained at
the applied level
■ Description: Enter description regarding the Rule

■ Repeat these steps for each Method, Subtype, Type & Assessment

Scheme
■ You can Delete the Rule by selecting the grid & clicking on Delete

button

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■ Once the Assessment Scheme is configured, Navigate to Examination

-> Manage Assessment Status section to open the Events for Mark
Entry for each Course

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EXAMINATION CENTER

HOW TO DEFINE EXAMINATION CENTER IN ACADEMIA?

● Navigate to Examination Module > Settings & Masters > Examination center

● Click on Add button to define an Examination center

● Define details as below:

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 ○ Center Type > Internal
○ Resource Type > Building
○ Resource Code > Select Building
○ Is Center Active > Yes
○ Center Usage > Course Execution
○ Center Supervisor > User with Center Supervisor role will appear here
○ Center Capacity > Auto populated as defined in Facility Master
● Click on Save Button to save details

ASSESSMENT GROUP

HOW TO CREATE ASSESSMENT GROUPS IN ACADEMIA?

● Navigate to Examination Module > Settings and Masters > Assessment Group

● Click on Add Button to create a new Assessment Group

● Provide the details as below:

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○ Program Batch Seat type: Select Program-Batch-Seat types for which
Assessment Group is being created
○ Assessment Group: Define Name for Assessment group
○ From Date-Till Date: Define dates for examination, It must be a future date
range
○ Hall ticket required: Yes
○ Hall ticket Distribution mode: Online
○ Schedule: Define No. of Slots, Start time, No. of Batches, Gapes between
examination
○ Center Details: Select Internal and Centers

○ Select Fee plan and provide Fee Plan Billing Date if Examination fee is
applicable for the particular exam
○ Student Mapping: There are 3 options under student mapping as below:
■ Cover all eligible person: All students who are mapped in an Assessment
event will be part of Assessment group
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 ■ Cover All Persons Who Pay Fees: All Students who have paid the
Examination fee as per selected fee plan
■ Application Required: All students who apply from Student portal, we can
define application start date and end dates in this case.
○ Approver Name: Users with Result approver role will be listed here.
○ Click on Save button to save the Assessment Group
● Go to Program details tab to add more Program Batch to the same Assessment group
● Go to Document tab to add documents related to the Assessment group
● Go to Assessment events covered tab to schedule examination for events
○ Click on Add Button

○ Assessment Scheme Type: Academics

○ Assessment Scheme: Select Assessment Scheme
○ Course, Course Variant: Select Course and Course variants covered in
Selected assessment scheme
○ Assessment Event: All events with setting Part of Assessment Group > Yes,
Test Administrator mode> In person same time and Single occurrence will be
listed here.
○ Seat type: Select seat type
○ Centers: Select examination center out of as selected on Manage Assessment
group screen
○ Time slot: Select time slot according to supplied details on Manage Assessment
Group Screen
○ Dates: Select date of exam from provided date range on Manage Assessment
Group screen.
○ Click on the save button and the Selected event will be scheduled.

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EXAMINATION HALL TICKET OR ROLL NO.

HOW TO GENERATE EXAM ROLL NO. IN

ACADEMIA?
● Navigate to Examination Module > Dashboard & Reports > Pre-Examination Report >
Generate Hall Ticket Screen

● Select the Assessment Group for which you wish to generate the Hall tickets.
● Select any other filters if required from the multiple filters available on the screen.
● Click on GENERATE HALL TICKET button.
● Alternatively, you can search, select the students and click on REGENERATE HALL
TICKET button.
● Select the students and click on PUBLISH HALL TICKET button to publish the
generated hall tickets on student portal.
● Click on Download All Hall Tickets button to download the Hall tickets of all the
students in a zipped file.

Points to remember :-
1. Assessment group must be created & students must be mapped in group.
2. Data settings must have been done for Hall ticket No. From setup module.
3. Hall ticket format must be mapped from Report template mapping in setup module.

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STAFF ALLOCATION

HOW TO PERFORM STAFF ALLOCATION IN ACADEMIA?

● Navigate to Examination Module > Settings and Masters > Staff Allocation

● Click on Add Button to create a new Staff Allocation

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 ● User: All users with role Invigilator will appear here.
● Role: Select Invigilator
● Assessment Group: Select Assessment group having the course to assign Invigilator
● Assessment Type: Academics
● Course Code/Name and Course variant: Select the course and Course Variant within
selected assessment group
● Period, Section and center details
● Assessment Event: Select Assessment event for which staff is being allocated and
click on search button
● Schedule for Selected events will be listed below, select the schedule and click on Save
mapping to save Staff allocation.
● More then one Invigilators can be allocated to Invigilate one event.

ROOM ALLOCATION

HOW TO ALLOT ROOMS FOR EXAMS? HOW TO MAP

STUDENTS TO ROOMS? HOW TO ASSIGN INVIGILATOR
FOR ROOM?
● Navigate to Examination Module > Settings and Masters > Room Allocation

● Click on Add Button to create a new Room Allocation

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 ○ Select details as in Screen shot and click on the save button
● Select Created Room allocation and click on More action and Click on Map Students
● Click on Add button to add students in a room, Select students sitting in the selected
room and click on Save button
● Select Created Room allocation and click on More action and Click on Assign Invigilator
● Select Invigilator for the room and click on the save button by doing this a staff will be
allotted to the room.
● Select Created Room allocation and click on More action and Click on Print timetable to
print the timetable for the selected room

MANAGE DETENTION

HOW TO CREATE ATTENDANCE BASED DETENTION

CRITERIA & DETAIN NON ELIGIBLE STUDENTS?

■ While creating an Assessment Scheme -> Under Assessment

Scheme Hierarchy -> Expand the Event -> you would view following
links:

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■ Detained Students: It will display list of Students who are Detained to

appear in the Examination of this Event

■ Students detained through Attendance Based Detention can be

displayed here through following steps:

■ Navigate to Examinations -> Manage Detention

■ Click on the Add button

■ Enter following information to set Detention criteria based on

Attendance:

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■ Detention Criteria Name: Enter the Name of Detention Criteria

■ Attendance Percentage From: Enter minimum percentage of

Attendance
■ Attendance Percentage To: Enter Maximum percentage of

Attendance
■ Attendance Percentage As on Date: Date till which Attendance

percentage should be calculated for Detaining students

■ Detention Grade: Select the Grade to be allocated to student

(Special type of Grade should be defined earlier)

■ Save the details

■ Select the Detention Criteria -> Click on More Actions -> Select

Apply To

■ Click on Add button

■ Search Program, Batch, Period -> Click on Search button ->

Select Events for each Course Variant -> Click on Apply

Detention Criteria

■ Navigate to Manage Detention Tab -> Select the Detention

Criteria -> Click on More Actions -> Select Detain Students

■ You will see the list of Students who are eligible under the Applied

Detention Criteria

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 ■ From the Record, select multiple students to be Detained -> Click

on Detain Students button

■ Now, you should be able to view list of Detained Students under

Detained Students list in Assessment Scheme hierarchy under

the respective Event

MANAGE ASSESSMENT STATUS

HOW CAN WE MAKE EVENTS AVAILABLE FOR MARK ENTRY FROM CORE ERP?

ALSO HOW CAN WE ENTER MARKS AGAINST EACH EVENT FOR A COURSE

VARIANT?

■ Manage Assessment Status: Navigate to Examinations ->

Manage Assessment Status

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■ Here you need to update Status of Events linked to a

Course Variant at once

■ You should Search the list of Events linked to a Course

Variant by following these steps:

■ Assessment Scheme Type: Select whether Scheme type

of events you are searching is Academics or Other Type

■ Academic Term: Select the academic term for which you

want to open mark entry

■ Program: Select the program for which you want to open

mark entry
■ Batch: Select the batch for which you want to open mark

entry
■ Period: Select the period for which you want to open mark

entry
■ Assessment Scheme: Assessment scheme linked with

Course Variant will be populated automatically once you

select Course
■ Course Variant: Select a Course Variant from drop down(in

case of multiple Variants else the only Variant shall be auto

populated)

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■ Mark Entry Status: Select if you wish to filter the list based

on Status as Pending or Completed

■ Click on the Search button

■ From the extracted list of all the events associated with a

Course Variant, select multiple events for which status

needs to be updated -> Click on Manage Event Status
■ You can update following Status for an Event:

■ Pending: Initially the status of all the events would be

pending
■ Open for Mark Entry: You can make the event
available for Mark Entry
■ Close Mark Entry: If you have already entered marks
for the Event, status can be changed back to Close
mark entry
■ Result Declared: Once result is declared to students,
you can change event status to Result Declared
■ Also, All these functionalities are permission
controlled through role management
■ If the value under column: Event Status is Open for Mark

Entry & Mark Entry Status for the Event is Pending, click
on the hyperlink: Pending for that Event & you will be
redirected to Manage Marks Entry link where you can
directly enter Marks from the sorted list of students

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■ From the extracted list of all the events associated with a

Course Variant, you can change status of Events within a

Type/Sub Type/Method -> Select list of Events -> Click on
Manage Hierarchy Status
■ You can update following Status for an Event:

■ Pending: Initially the status of all the events would be

pending
■ Open for Mark Entry: This will open the mark entry
for all the events associated with the assessment
scheme
■ Result Declared: Once result is declared to students,
you can change event status to Result Declared

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MANAGE MARKS ENTRY

HOW TO ENTER MARKS & MARK ATTENDANCE FOR INDIVIDUAL

STUDENTS MAPPED TO AN EVENT FROM CORE ERP PORTAL?

■ Navigate to Examinations -> Under Exam Execution -> Click on

Manage Marks Entry

■ Enter following details under Search panel to Enter Marks of Students

for an Event of a Course Variant:

■ Assessment Type: Select whether Academics or Others

■ Course: Select a Course for which you wish to enter marks

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 ■ Assessment Scheme: Select an Assessment scheme from the

drop down
■ Course Variant: Select a Course Variant for the selected Course

■ Section: Section will be auto-populated

■ Anonymous Assessment Event: Select whether Yes or No

■ Assessment Scheme level: Select Level name from the drop

down
■ Assessment Event: Select an Event from the drop down for

which you wish to enter marks of students

■ Click on the Search button

■ Check the box to select all the students -> click on Edit button to

enter marks
■ You will be redirected to a new tab: Manage Mark Entry:

■ Enter following marks against each Student:

■ Marks Obtained: Enter the Marks obtained by each

Student
■ Penalty Marks: Enter the Marks which will be subtracted
from obtained marks
■ Grace Marks: Enter the Marks which will be added to
obtained marks
■ Total Marks: It will be auto-generated
■ Remark: Enter the remarks against each student

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■ Select all those students for whom Marks are updated -> Click on

Save button
■ You can view Marks, Pass/Fail & Marks Submission Status for

each student under Mark Entry List

■ If you are logged in through Core ERP Portal: Just Save the

Marks
■ You can change the Marks of Students once they are Saved by

selecting the Student from Grid -> Click on Edit button -> Update
their Marks -> Click on Save button
■ Repeat this process for all the Course Variants & Events for

whom Mark Entry is opened

■ You can Mark Attendance for the Student from the grid under

'Mark Entry List':

■ Select students for whom Attendance needs to be marked -

> Click on "Mark Attendance" button -> Following Pop-Up

should be displayed & you can save the Attendance records.

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HOW TO ENTER MARKS & MARK ATTENDANCE FROM FACULTY

PORTAL?

Login As Teacher/Faculty
Navigate to MY Examinations -> Click on Marks Entry

■ Enter following details under Search panel to Enter Marks of Students

for an Event of a Course Variant:

■ Assessment Type: Select whether Academics or Others

■ Academic Term: Select a Academic Term for which you wish to

enter marks
■ Course Variant: Select a Course Variant for the selected Course

■ Assessment Scheme: Select an Assessment scheme from the

drop down
■ Assessment Scheme level: Select Level name from the drop

down
■ Assessment Event: Select an Event from the drop down for

which you wish to enter marks of students

■ Click on the Search button

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■ Check the box to select all the students -> click on Edit button to

enter marks
■ You will be redirected to a new tab: Manage Mark Entry:

■ Enter marks against each Student:

■ Marks Obtained: Enter the Marks obtained by each

Student
■ Remark: Enter the remarks against each student (If
Required)
■ Select all those students for whom Marks are updated -> Click on

Save button
■ You can change the Marks of Students once they are Saved by

selecting the Student from Grid -> Click on Edit button -> Update
their Marks -> Click on Save button
■ You can delete the Marks of Students once they are Saved by

selecting the Student from Grid -> Click on DELETE button.

■ You can Mark Attendance for the Student from the grid under

'Mark Entry List':

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 ■ Select students for whom Attendance needs to be marked -

> Click on "Mark Attendance" button -> Following Pop-Up

should be displayed & you can save the Attendance records.

■ After checking the mark entry Faculty needs to submit the marks

by clicking on SUBMIT button for calculation, after which changes

in mark entry will not happen. Marks submission status will
change to Done.
■ Repeat this process for all the Course Variants & Events for

whom Mark Entry is opened

HOW TO BULK IMPORT MARKS

IN ACADEMIA?
■ Navigate to Examinations -> Manage Marks Entry -> Click on the

second tab ‘Import Marks’

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■ Ensure that the Download Template is selected in order for you to get

the required template.

■ Enter following details to filter the list of Students for whom Marks

should be updated:
■ Assessment Type: Whether Academics or Other
■ Assessment Scheme: Select an Assessment scheme from the
drop down
■ Course: If you wish to upload Marks for specific Course, Select a
Course from the drop down
■ Course Variant: You can select multiple Course Variants from
the drop down
■ Anonymous Event: Whether Yes or No
■ Assessment Event: You can select multiple Events for Mark
Entry from the drop down
■ Sorting sequence: You can sort list of students in the Excel on
following basis: (Sorting could be applied till three level out of the
combinations of any of the below mentioned labels)
■ Admission ID: Record in Excel will be populated based on
Admission ID sequence
■ Student ID: Record in Excel will be populated based on
Student ID sequence
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 ■ Student Name: Record in Excel will be populated based on
Student Name in alphabetical order
■ Program: Record in Excel will be populated based on
Programs in alphabetical order
■ Section: Record in Excel will be populated based on
Sections in alphabetical order
■ Click on the Download Template button and a template will open
up in Excel which needs to be completed

■ All the fields will we auto-populated except Marks in each Event

selected from the Filter Panel

■ Marks that were already saved will be auto-populated & can be edited

■ Complete relevant marks in the template that needs to be imported.

■ You need to save the file in .csv format. (Save as Type – CSV (Comma

delimited) (*.csv)) – You will be prompted to click OK twice when saving

the .csv file.
■ Again Navigate to Examinations -> Manage Marks Entry -> Click on the

second tab ‘Import Marks’

■ Ensure that the Upload Template option is selected in order to upload

the saved excel template.

■ Click on Browse File and select the file with the completed data that you

saved previously.
■ Click on Upload CSV File.
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■ The following message will appear once the import has been sent for

processing:

■ Top Most row in the grid would probably hold the file that you just

uploaded. Select the row -> Click on ‘Force Run’ to upload this data on
priority.
■ Click on the Refresh button to update Status if it is Pending.

■ If the import is not finished, the status will be Pending. Once the import

has completed, the status will either state Completed, if all the records
were imported successfully or it will state Partially Processed if some
of the records did not import successfully.
■ To identify the records that did not import successfully, click on the

Download button in the Bad Records column. This will open an Excel
file that will show each record that was not imported.
■ For further information on the reason why these records were not

imported, you can click on Download in the Log File column which will
open text file explaining why there were errors in the upload.
■ To amend the unsuccessful records and re-upload:

■ Open the original import file,

■ Remove the records that were imported successfully (so that we
do not re import them)
■ Amend the records that did not import successfully, ensuring that
all the mandatory data is captured and incorrect data is corrected.

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 ■ Re-save the file with a relevant name in .csv format and follow the
process to upload the new template again

EXAMINATION RESULTS

HOW TO CHECK EXAMINATION

RESULT IN ACADEMIA?
■ Navigate to Examinations -> Under Examination Result -> Click on

Examination Results

■ You will be directed to Examination Results Tab -> Search Panel

■ To obtain results of students, enter following details under Search Panel:

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■ Rank Type: Select one of the options:

■ Program Specific
■ Course Specific
■ Select Course Specific to obtain results for each Course, enter

following details:

■ Rank Type: Select Course Specific

■ Assessment Scheme Type: Whether Academics or Other

■ Admission ID/Student Name/Student ID: Select the name

of student (for specific student search)

■ Program: Select a Program from the drop down for which

you wish to analyze the result of the Courses offered under

that Program

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 ■ Batch: Select a Batch of the above Program from the drop

down for which you wish to analyze the result

■ Period: Select a Period from the above Program-Batch

from the drop down for which you wish to analyze the result
■ Course: Select a Course from the drop down if you wish to

analyze the result for specific Course else results of all the
Courses will be displayed
■ Course Variant: Select a Course Variant from the drop

down if you wish to analyze the result for specific Course

Variant else results of all the Course Variants will be
displayed
■ Click on the Search button

■ You would observe following result displayed in multiple tabs:

■ In the Result Section you would observe following data displayed

for each Student and a Course:

■ You would observe the concluded Marks & Grades obtained

by Students
■ Grade point achieved by Students

■ Section wise Rank

■ Course overall Rank

■ Status: whether Pass or Fail

■ If you wish to review the Student's result for each node defined in

Assessment Scheme, select a Record from the Result -> Click on

Assessment Type tab
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■ If you wish to review the Student's result for the next Node, select

a Record from Assessment Type -> Click on Assessment Sub

Type tab

■ If you wish to review the Student's result for the next Node, select

a Record from Assessment Sub Type -> Click on Assessment

Method tab

■ If you wish to review the Student's result for the next Node, select

a Record from Assessment Method -> Click on Assessment

Event tab

■ For a Student, Once you reviewed results for all the Events, you

can move to Courses tab & review results for other students in
the same manner

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