INSTRUCTIONS ASSIGNMENT bsbtwk503

Section 1: Planning your meetings

Section 2: Chairing your meetings

Section 3: Meeting follow up

You can choose one of the following topic of the meeting to base your project portfolio on or you
can also choose any other topic of your choice or any other from your workplace

 WHS meeting in your classroom to discuss your college’s WHS procedures

 A physical or virtual meeting between classmates to arrange and discuss the plans for an event
or gathering (e.g. end of year workplace dinner)

 A meeting to discuss and plan for a charity or sports sponsorship or event

A creative meeting to discuss concept development for a new project or idea

Extracurricular for staffs to promoting physical health and well-being thus will help translate into
staff productivity (yoga, pilates or etc).
Providing extra courses for staffs to upskill to create a better culture at work.

A picnic type of event that can include family members.

Volunteer work to help community in the area that can promote business and enable better team
bonding as well as putting back to the community. This will create a positive mindset for members.

Important Instructions You have to do two meetings, Second meeting should be follow up from
the first meeting.

SECTION 1 ATTACHMENTS ( There are two meetings to be

done, the second meeting should be a follow up of the first
meeting. Attachments needed to submitted for both the
meetings )
1.Evidence you have verified meeting requirements Attach email screenshots like dietary
requirements or availability at the meeting time
Please note that evidence 1 and 2 can be done together but it should include invitation to the
attendees and checking about requirement it may be availability at a prescribed time or a device
connected to internet or any software requirement
2.Evidence you have invited attendees email screenshots of the invitation to be attached or Take
screen prints of your online calendar invites and keep copies of email communication during this
step
3.Evidence of attendee confirmation attendees email screenshots of the attendees confirming the
invitation to be attached
4.Evidence of meeting paper distribution email screenshots with meeting agenda attached
5.Meeting policy and procedures given in the simulation pack case study

SECTION 3

Minute takers copy of minutes DRAFT COPY OF

MINUTES

Revised and edited copy of minutes REFER TO THE

TEMPLATE PROVIDED IN THE STUDENT RESOURCES

Evidence you have distributed minutes to attendees

(email or screenshots) Email screenshots with attached
meeting minutes

Evidence you have reported the outcomes of the

meeting as per your organisation policy (e.g. email to
management)

Screenshots of meeting documentation storage and

recordkeeping Screenshots of the different documents
like meeting agenda, meeting minutes