(Reference:) (Date:)

(Name) Present Address Permanent Address

(Designation) (Present Address) (Permanent Address)
(Company Name)
(Company Address)

Sub: Letter for Release from Employment.

Ref # A : (Reference of Notice for Explanation for absence and Joining Duty and date)
Ref # B : (Reference of Notice for Self Defense and date)

Dear Mr. / Ms. (Name),

This is to inform you that you have been absenting from duty since (Date of starting absence) to till date. In this
regards you have been given a Notice for Explanation for absence and Joining Duty vide reference A and
subsequently another Notice for Self Defense vide reference B but you did neither bother to join your duty nor
explain your position nor defend yourself in this regard.

However, in view of the above, the Management has considered that you you have resigned from your service
effective from the date of your absence.

You may collect your dues (if any) from Accounts Section, (Name & Address of the Company), on any working day
during office hours after obtaining clearance from all concerned departments /sections.

You are also asked to deposit the Identity Card and other accessories issued to you during your tenure of service, to
the respective authority.

For and on behalf of (Name of the Company)

(Name of the Authority)

(Designation)

Copy to:
1. (All Concerned)
2. Office Copy
3. Personal File
4. Notice Board