STANLEY JON ODLUM MEMORIAL SECONDARY

SCHOOL

END OF FIRST TERM EXAMINATION

ELECTRONIC DOCUMENT PREPARATION AND

MANAGEMENT

1 hour 30 Minutes

Name_____________________________________

This examination Consists of TWO sections (A &

B)
ANSWER ALL QUESTIONS
Section A- Multiple Choice- Shade the correct Answer.

1. What is a computer?
A. A device that only displays information
B. An electronic device that accepts and processes data to produce information
C. A device that only accepts and processes data
D. A device that only produces information

2. What is an example of a mainframe computer?

A. Laptop
B. Tablet
C. Large, powerful computer that supports many users simultaneously
D. Desktop

3. What is an advantage of computer usage?

A. Decreased accuracy
B. Speed
C. Decreased storage capacity
D. Inability to process data

4. What is the use of a touchscreen as an input device?

A. It produces images
B. It processes data
C. It allows users to interact with a device by touching the screen
D. It stores information

5. What is an example of an output device?

A. Keyboard
B. Mouse
C. Printer
D. Microphone

6. What is an application of a Flash drive as a storage medium?

A. It allows the user to interact with a device
B. It prints information
C. It allows the user to store and transfer data
D. It processes data

7. What is the main difference between operating system software and application software?
A. Operating system software performs specific tasks, while application software coordinates
the activities among computer devices
B. There is no difference
 C. Operating system software coordinates the activities among computer devices, while
application software performs specific tasks
D. Operating system software and application software both perform the same tasks

8. Which of the following is a way to care for computers and peripherals in the working
environment?
A. Expose them to extreme temperatures
B. Keep them clean and dust-free
C. Drop them frequently
D. Overload the electric sockets

9. What is a health factor associated with computer use?

A. Adequate lighting
B. Appropriate furniture
C. Extended use can cause health issues
D. Good posture

10. What is a safety concern associated with computer use?

A. Proper placement of work stations
B. Underloading electric sockets
C. Positioning extension cords for people to trip over
D. Inadequate lighting

16. What is the purpose of application software?

A. To coordinate activities among computer devices
B. To perform specific tasks for users
C. To store data
D. To accept and process data

17. What is not a recommended way of caring for computers?

A. Keeping them clean and dust-free
B. Regular maintenance
C. Overloading electric sockets
D. Ensuring adequate ventilation

18. What is not a health risk associated with extended computer use?
A. Eye strain
B. Bad posture
C. Carpal tunnel syndrome
D. Increased physical fitness

19. What type of computer is best for large organizations needing to manage large amounts of
data and run multiple complex tasks?
A. Mainframe
 B. Minicomputer
C. Laptop
D. Desktop

20. What is an example of a disadvantage of computer usage?

A. Speed
B. Increased efficiency
C. Potential for privacy invasion
D. Increased storage capacity

21. Which of these is not a type of input device?

A. Keyboard
B. Microphone
C. Monitor
D. Barcode reader

22. Which of these devices is used to output sound?

A. Keyboard
B. Monitor
C. Mouse
D. Speakers

23. Which of these is not a type of storage media?

A. Hard Disk
B. DVD
C. Flash drive
D. Microphone

24. Which of these is not a function of an operating system software?

A. Coordinating activities among computer devices
B. Running application software
C. Word processing
D. Allowing the user to run application software

25. Which of these is not a type of application software?

A. Spreadsheet software
B. Database management software
C. Keyboard
D. Presentation software

26. What is not a way of caring for computers and peripherals in the working environment?
A. Keeping them clean
B. Regular maintenance
C. Using them in excessively hot conditions
 D. Ensuring adequate ventilation

27. What is not a safety concern associated with computer use?

A. Proper placement of workstations
B. Correctly locating extension cords
C. Overloading electric sockets
D. Using computers with wet hands

28. What does not contribute to bad ergonomics while using a computer?
A. Adequate lighting
B. Properly adjusted chair
C. Looking at the screen from a very close distance
D. Using a desk at the right height
What is a manuscript sign?
A. A punctuation mark
B. An ancient writing system
C. A sign used in typing a document
D. A sign used in handwriting

6. Which of these is a type of heading?

A. Alphanumeric
B. Sub-head
C. Special
D. Blocked

7. How should a paragraph be typed?

A. In a single sentence
B. Without punctuation
C. Using accepted rules for paragraphing such as blocked, indented and hanging paragraphs
D. In a random way

8. What language skill is necessary to produce a professionally finished document?

A. Ability to type fast
B. Correct use of punctuation, grammar, and spelling
C. Ability to interpret manuscript signs
D. Ability to read fast

9. What is the minimum typing speed required for a professional typist, as per the syllabus?
A. 20 words per minute
B. 35 words per minute
C. 50 words per minute
D. 100 words per minute

10. What is the home position in keyboarding?

 A. The fingers on the F and J keys
B. The fingers on the Spacebar
C. The fingers on the Number keys
D. The fingers on the Q and P keys

11. Which keyboard shortcut is often used for copying?

A. Ctrl + C
B. Alt + F4
C. Ctrl + Z
D. Ctrl + X

12. How should one position their fingers on the keyboard for optimal typing?
A. Index fingers on the Spacebar
B. Fingers on the top row of the keyboard
C. Fingers on the home keys
D. Fingers on the number pad

18. What type of heading comes below the main heading?

A. Sub-head
B. Paragraph head
C. Marginal head
D. Shoulder head

19. What is a shoulder head?

A. A heading that stands out
B. A heading at the beginning of a paragraph
C. A subheading within a section
D. A heading placed in the margin of the document

20. What is an example of incorrect posture at the computer?

A. Arm reach aligned with the keyboard
B. Seat height adjusted for comfort
C. Screen-to-eye-level contact maintained
D. Leaning forward towards the screen

21. What is a blocked paragraph?

A. A paragraph that begins with an indentation
B. A paragraph that is not aligned on either side
C. A paragraph that is aligned on both sides
D. A paragraph that ends with an indentation
What is a marginal heading?
A. A heading placed in the middle of the page
B. A heading placed at the top of the page
 C. A heading placed at the bottom of the page
D. A heading placed in the margin of the document

29. Which of the following is not a type of heading?

A. Main heading
B. Sub-heading
C. Tab heading
D. Shoulder heading

30. What is the main purpose of keyboard mastery?

A. To type without looking at the keyboard
B. To hit the keys as hard as possible
C. To use the mouse more efficiently
D. To use all fingers while typing, including thumbs for the spacebar

1. Which of the following is NOT a type of application software?

A. Word processing software
B. Spreadsheet software
C. Operating system software
D. Database management software

2. What is the primary purpose of a word processor?

A. Manipulation of numeric data
B. Manipulation of text data
C. Electronic storage and manipulation of data in tables
D. Presentations including delivery of lectures, speeches, and reports

3. When should spreadsheet software be used?

A. When needing to manipulate text data
B. When needing to deliver a presentation
C. When needing to manipulate numeric data
D. When needing to create a database

4. What is the purpose of a database management system?

A. To create and manage slides for a presentation
B. To manage numeric data in tables
C. To store and manipulate data in tables for easy retrieval
D. To create and edit text documents

5. What is the main use of presentation software?

A. To manipulate numeric data
B. To store and manipulate data in tables for easy retrieval
 C. To create and manage presentations, lectures, speeches, and reports
D. To create and edit text documents

6. Which software would be appropriate for creating a formal letter?

A. Spreadsheet software
B. Word processing software
C. Database management software
D. Presentation software

7. What is a feature of spreadsheet software?

A. Slide transitions
B. Cell formulas and functions
C. Text formatting tools
D. Database tables

8. Which software would be most appropriate for managing customer data for a business?
A. Word processing software
B. Spreadsheet software
C. Database management software
D. Presentation software

9. Which software would be most appropriate for creating a budget?

A. Word processing software
B. Spreadsheet software
C. Database management software
D. Presentation software

10. What feature is unique to word processing software?

A. Text formatting tools
B. Cell formulas and functions
C. Slide transitions
D. Database tables

11. Which software would be most appropriate for preparing a sales report presentation?
A. Word processing software
B. Spreadsheet software
C. Database management software
D. Presentation software
When should word processing software be used?
A. When needing to create a budget
B. When needing to deliver a presentation
C. When needing to manipulate text data
D. When needing to create a database
19. Which of the following is a type of word processing software?
A. Microsoft Excel
B. Microsoft PowerPoint
C. Adobe Photoshop
D. Microsoft Word

20. Which application software is ideal for making calculations and graphical analysis?
A. Word processing software
B. Spreadsheet software
C. Database management software
D. Presentation software

23. Which application software is best suited for creating a professional slideshow presentation?
A. Microsoft Word
B. Microsoft Excel
C. Microsoft Access
D. Microsoft PowerPoint

24. What is the primary function of application software?

A. To control the hardware of the computer system
B. To perform specific tasks for users
C. To provide a platform for other software to run
D. To manage the computer's resources

25. What type of software should you use to manage a list of your favorite books?
A. Word processing software
B. Spreadsheet software
C. Database management software
D. Presentation software

26. Which of the following is not an instance in which databases should be used?
A. To manage customer data
B. To manage product inventory
C. To create a budget
D. To manage a book library

27. Which of the following is not an instance in which spreadsheets should be used?
A. To create a budget
B. To manage a project timeline
C. To write a formal letter
D. To perform financial analysis

28. Which of the following is not an instance in which word processing should be used?
A. To write a research paper
 B. To create a resume
C. To create a sales forecast
D. To draft a business proposal

29. Which of the following is not an instance in which presentation software should be used?
A. To deliver a lecture
B. To present a business report
C. To manage customer data
D. To make a sales pitch

30. What feature is common to all application software?

A. The ability to create databases
B. The ability to perform calculations
C. The ability to manipulate data to produce specific outputs
D. The ability to create presentations

1 The abbreviation for the CONTROL key on a standard keyboard on an IBM compatible PC is:
a CNTL;
b CNTRL;
c CTL;
d CTRL.

2 All of the following are keys that appear on a standard keyboard of an IBM compatible PC
EXCEPT:

a Home;
b Send;
c End;
d Alt.

3 Which of the following keystrokes will move the cursor from its current position to the top of
the next page?

a CTRL + Down Arrow;

b PgDn:
c CTRL. + PgDn:
d CTRL + Alt + PgDn.

4 The home keys are:

a asdf hjkl
b asfg jkl;
c asdf :1kj
 d asef :Ijh

5 How many characters are in the phrase ‘Electronic Document Preparation and Management?

a 5;
b 46:
c 9:
a 45.

1 Application software is used to .

a facilitate communications;
b assist with graphics and multimedia projects;
c support home, personal and educational tasks;
d all of the above.

2 _______________includes programs such as word processing, spreadsheet, database,

presentation graphics, personal information manager software, PDA business software,
software suites, accounting, and project management.

a business software:
b graphics and multimedia software;
c software for home, : arsenal and educational use;
d communications software.

3 When computer users _________a document, they enter text or numbers, insert graphical
images and perform other tasks using an input device.

a create:
b format;
c print:
d save.

1 Which of the following tasks may be accomplished using the cut and paste technique?
I Selecting text.
II Copying text.
III Moving text.

a I and II only.
b II and III only.
c I and III only.
 d III only.

2 In word processing, what does a wavy red line beneath a word mean?

a The word is misspelled.

b The word processor can suggest an acronym.
c The word is not in the word processor's dictionary.
d The use of the word has caused a grammatical error.

3 Which is the smallest unit of text that can be cut, copied or moved in a document?

a line;
b word;
c sentence;
d character.

2 Line spacing is a___________ formatting feature.

a character
b document;
c paragraph:

All the following are page formatting features EXCEPT ________________.

a alignment:
b background;
c margins;
d orientation.

6 In H2O the figure 2 appears lowered. Which effect has been applied?

a superscript:
b lowered;
c subscript;
d laid down.

7 What does the Ctrl + B shortcut accomplish in Microsoft Word?

a It inserts a page break.

b It makes the selected text bold.
 c It adds a line break to the document.
d It applies italic formatting to the selected text.

8 Which of the following is a character formatting feature?

a alignment;
b hyphenation;
c font colour;
d margins.