6/5/24, 10:18 AM Job Description Print Preview

Job Title: Office Administrator (Johannesburg, Gauteng)

Requisition ID 12083 - Posted - News - News: Administration - GP - Auckland Park

SABC NEWS & CURRENT AFFAIRS

Position: Office Administrator (Johannesburg, Gauteng)

Position ID: 60019419
Scale Code: 405
Reporting Line: Head: Digital Audiovisual News
CLOSING DATE: 10 JUNE 2024

Main Purpose of the Position:

To manage the News Head’s work-related activities professionally, timeously and efficiently by providing
the required administrative support for the smooth and effective running of the office and newsroom

Key Accountabilities:
Manage the News Head’s diary, appointments and work-related activities.
Do general office administration (including submission, collection and tracking of documents, office-
supply orders etc)
Manage incoming and outgoing calls and correspondence.
Generate, compile and process contracts, invoices and overtime payments on deadline and assist
team members with queries.
Collate and submit monthly leave and expenditure reports.
Take minutes, type documents, transcribe audiovisual recordings, prepare reports and presentations,
and file.
Plan, organise and coordinate meetings, including venue and catering sourcing and costing.
Compile and maintain asset register.
Generate, compile and process travel business plans, source quotes and assist with business cases.
Arrange and confirm travel logistics (SABC Travel Office, SABC Transport / car hire, flights,
accommodation and vouchers etc.).
Load trip S&T, advances, purchase orders, service entry sheets etc on SAP for approval.
Receive, prepare, distribute and file authorized documentation and electronic communication timeously,
orderly and accurately.
Manage both the manual and electronic filing systems effectively, especially confidential and sensitive
documents, to ensure quick and easy retrieval of all information – current and archival.
Effectively process, track and follow-up on all correspondence and documents in and out of the office.
Adhere to the Constitution, all broadcasting and other laws, ICASA licence conditions and regulations,
the BCCSA and Press Council codes and rulings, SABC Editorial Policies, style-guide and Standard
Operating Procedures (SOPs) etc.

Requirements:

National diploma in administration or any other equivalent and relevant tertiary qualification.
2-3 years’ proven experience in office administration / management and / or secretarial work, preferably
in the news, media and / or broadcasting environment.
Computer literacy (Microsoft package, PowerPoint, Excel, the Internet & SAP etc.).
Understand multimedia news and current affairs.
Knowledge of and interest in digital and broadcast developments and trends

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6/5/24, 10:18 AM Job Description Print Preview

Good general knowledge.

Creativity and innovation.
Proactive and action orientated.
Establish and maintain good relationships.
Good verbal and written communication skills in English.
Pay attention to detail.
Good planning and organising skills.

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