Ms Word and Ms Office

BALC Bharatiya Academy of
Linguistics
& Communication
FACULTY- JEEVAN K
MS - PAINT
Definitionof MS - PAINT.
a drawing tool which is used to create
Paint is
asimple orcollaborate drawings
Shortcutkeys for MS - PAINT.
Ctrl+ A- Select All
Ctrl + C- Copy
AA Ctri + E- Image Properties
Ctrl + G- Gridlines
A Ctrl + N-New
Ctrl + O- Open
A Ctrl + R- Rulers
A Ctrl+ S -Save
A
A Ctrl + V- Paste
A Ctrl + W- Resize and Skew
A Ctrl + X- Cut
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A Ctrl + Y - Redo
Ctrl +Z-Undo
Ctrl + Shift +|-Color
Alt + Back Space- Color
A Ctrl + P-Print
A Ctrl + F-Minimize Ribbon
7er )sing Text Tooi)
Ctrl + A-Select All
Ctrl + C- Copy
A Ctrl + |- Italic
A Ctrl + U-Underline
Ctrl+ B- Bold
A
A Ctrl + Shift +>- Grow Font
A Ctrl + Shift + <- Shrink Font
A Ctrl + =-Subscript
A Ctrl+Shift + =-Super Scrip

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MICRO SOFT OFFICE
Definition of Microsoft.
Microsoft corporation 0s an American
multinational technology corporation which
produces computer software Consumer
electronics personal computers, and related
services its best known software's products
are the Microsoft windows.
MICROSOFT WORD
Microsoft worda word processor

Word processor: word processor is asoftware
package that enable you to create, edit print
and save document for future use.

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.Menu bar:
Home:
CLIPB0ARD
1. Paste (ctrl + v)
Click here for more options such as
pasting only the values or formatting.
2. Cut (ctrl + x)
Cut the selection and put it on the
clipboard.
3. Copy (ctrl + c)
Copy the selection and put it on the
clipboard.
4. Format painter (ctrl + shift + c)
Copy formatting from one place and apply
it to another double click this button to
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apply the same formatting to multiple

places in the document.
Font.
1. Font (ctrl + shift + F)
Change the font face
2. Font size (ctrl + shift + p)
Change the font size
3. Grow font (ctrl + shift +>)
Increase the font size.
4. Shrink Font (ctrl + Shift + <)

Decreasethe font size.
5. Change case (ctrl + shift+ A)
Change all the selected text to upper
case, lowercase or other common
capitalizations.
6. Clear formatting
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Clear allthe formatting from the

selection leaving only the plain text.
7. Bold (ctrl + B)
Make the selected text bold.
8. Italic (ctrl + 1)
Italicize the selected text.
9. Underline (ctrl + U)
Underline the selected text.
10. Strike through
Drawa line through the middle of the
selected text.
11. Subscript (ctrl + =)
Create smallletters below the text
baseline.
12. Super script (ctrl + shift + =)

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Create small letters above the line of

text.
13. Text effects
Apply a visual effect to the selected

text, such as a shadow, glow or reflection
14. Text highlight color

Make a text look like it was marked
with a highlighter pen
15. Font color
Change the text color
Paragraph.
1. Bullets
Start a bulleted list
Click the arrow to choose different
bullet styles.
2. Numbering
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Start a numbered list

numbering formats
3. Multi-level list
Start a multilevel list

multilevel list styles.
4. Align text left (ctrl + 1)

Align text to the left
5. Center (ctrl + E)
Center text
6. Align text right (ctrl + R)

Aligntext to the right.
7. Justify(ctrl + J)

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Aligntext to both the left and right

marginsadding extra space between
Words as necessary.
8. Decrease indent
Decreases the indent levelof the
paragraph
9. Increase indent
Increases the indent level of paragraph
10. Line and paragraph spacing
(ctrl+(@/2) or ctrl+ (!/1)
Change thespacing between lines of
text You can also customize the
amount of space added before and
after the paragraphs
11. SORT
Alphabetize the selected text or sort
numerical data
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12.SHADING
Color the back ground behind the
selected text or paragraph
13.BORDERS
selected
Customize the borders of the
cell or text
14.SHOW or HIDE (Ctrl+ *)
Show paragraph marks and other
hidden formatting symbols
STYLES.
Format titles, guotes, and other text using
this gallery of styles
CHANGE STYLES.
Change the set of styles color fonts and

paragraph spacing used in this document

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EDITING
1. Find (Ctrl+F)
Find text or other content in the document
2. REPLACE(Ctrl+H)
Replace text inthe document
3. SELECT (CTRL+A )
Select text or objects in the document

Use select object to allow you to select
objects that have been positioned behind the
text.
INSERT
PAGES
COVER PAGE:
Insert a fully formatted cover page

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Youfillin thetitle, author, data, and other

information
BLANK PAGE:
Insert a new blank page at the cursor

position.
PAGE BREAK:
Start the next page at the current position.

TABLES:
Insert or draw a table into the document

ILLUSTRATION:
PICTURE:
Insert picture from file

Insert a picture from a file
CLIP ART:
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Insert clip art into the document including

sounds stock
drawing movies or
photography to illustrate a specified concept
SHAPING:
Insert readymade shapes, such as rectangles

and circles arrows lines, flow chart symbols
and callouts
SMART ART:
Insert a smart art graphic to visually

communication.
SMART GRAPHICS:
Smart graphics range from graphical lists and

process diagrams to more complex graphics
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such as Venus diagrams and organization

charts.
CHART:
Insert chart to illustrate and compare data

BAR PIE:
Line area and surface are some of the available

type
SCREEN SHOT
Insert a picture of any program this is not

minimized to the taskbar
Click on screen clipping to insert a picture of any
part of the screen
LINKS:
HYPER LINKS

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Insert hyperlink (ctrl + k)

Create a link to a web page, a picture, an e-mail
address or a program
BOOK MARK
Create a bookmark to assign a name to a

specified point in a document
Youcan make hyper link that jump directly to a
book marked location
CROSS REFERENCE
Refer toitem suchas heading figures, andtables

by inserting a cross reference such as"see the
table 6 below"or "turn to page 8."
HEADER AND FOOTER:
HEADER
Edit the header of the document

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The content in the header will appear at the top

of each printed page.
FOOTER
Edit the footer of the document
The content in the footer will appear at the

bottomn of each printed page.
PAGE NUMBER
Insert page number
Insert page numbers into document
PAGE LAYOUT
THEMES
THEMES CURRENT: OFFICE THEME
Change the overalldesign of the entire document,

including colors fonts and effects.

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THEMES COLORS:
COLORS
CURRENT OFFICE
Change the colors for the current theme
FONTS
THEME FONTS
Change the fonts for the current theme.
EFFECTS
THEME EFFECTS
Change the effects for current theme
PAGE SETUP
MARGINS
Select the margin sizes for the entire document or
the current selection.
ORIENTATION
PAGE ORIENTATION
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Switch the pages between portrait and landscape

layout.
SIZE
PAGE SIZE
Choose apaper size for the current section.
To apply aspecific paper size to all sections in the
document, click more paper size.
COLUMNS
Split text intotwo or mnore columns
BREAK
Add page, section or column breaks to the
document.
LINE NUMBERS
Add line numbers in the margin alongside of each
lineof the document.

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HYPHENATION
Turnon hyphenation which allows word to break
lines between the syllables of words.
Books andmagazines hyphenate their text in
order to have more uniform spacing between
words.
AGE BACKGROUND
WATERMARK
Insert ghosted text behind the content on the
page
This is often used to indicate that a document is
to be treatedspecially,such as confidential or
clement.
PAGE COLORS
Choose a color for the background of the page.
PAGE BORDERS
Add or change the border around the page.
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PARAGRAPH
INDENT LEFT (Ctrl + M)
Move in the left side of the paragraph by a certain
amount.
To change the margins of the whole document,
click the margins button.
INDENT RIGHT (Ctrl + Shift + M)

Move in the right side of the paragraph by a
certain amount.
SPACINGBEFORE
Change the spacing between paragraphs by
adding space abovethe selected paragraphs.
SPACING AFTER
Change the spacing between paragraphs by
adding space belowthe selected paragraphs.
ARRANGE (only after using snaps/pictures/clipart)
OBJECT POSITION

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Position the select object on the page.

Text is automatically set to wrap around the
object.
WRAP TEXT
Change the way text wraps around the selected
object.
To configure the object so that it moves along
with the text around it select "Inthe line with
text".
BRING FORWARD
Bring the selected object forward one level or to
the front of all objects.
SEND BACKWARD
Send the selected object back one level orto the
back of all objects.
SELECTION PANE
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Show the selection pane to help select individual

objects and to change their order and visibility.
ALIGN
Alignthe edges of multipleselected objects.
Youcan also center them or distribute them
evenly across the page.
GROUP
Groupobjects together so that they can be
treated like asingle object.
ROTATE
Rotate or flipthe selectedobject.
PROJECTS -
1. RESUME

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BALC Bharatiya Academy of

HEAD OFFICE SUNKADAKATTE 11

HEAD OFFICE SUNKADAKATTE 12

MICRO SOFT OFFICE

Microsoft worda word processor

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apply the same formatting to multiple

4. Shrink Font (ctrl + Shift + <)

Clear allthe formatting from the

12. Super script (ctrl + shift + =)

Create small letters above the line of

Apply a visual effect to the selected

14. Text highlight color

Start a numbered list

Click the arrow to choose different

4. Align text left (ctrl + 1)

6. Align text right (ctrl + R)

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Aligntext to both the left and right

Change the set of styles color fonts and

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Find text or other content in the document

Select text or objects in the document

Insert a fully formatted cover page

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Youfillin thetitle, author, data, and other

Insert a new blank page at the cursor

Start the next page at the current position.

Insert or draw a table into the document

Insert picture from file

Insert clip art into the document including

photography to illustrate a specified concept

Insert readymade shapes, such as rectangles

Insert a smart art graphic to visually

Smart graphics range from graphical lists and

such as Venus diagrams and organization

Insert chart to illustrate and compare data

Line area and surface are some of the available

Insert a picture of any program this is not

HEAD OFFICE SUNKADAKATTE

Insert hyperlink (ctrl + k)

Create a bookmark to assign a name to a

Refer toitem suchas heading figures, andtables

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The content in the header will appear at the top

Edit the footer of the document

The content in the footer will appear at the

Change the overalldesign of the entire document,

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Switch the pages between portrait and landscape

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INDENT RIGHT (Ctrl + Shift + M)

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Position the select object on the page.

Show the selection pane to help select individual

HEAD OFFICE SUNKADAKATTE

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