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vi Table of Contents
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
PREFACE
Introduction
Accurate processing of health insurance claims has become more exacting and rigorous as health insurance plan
options have rapidly expanded. These changes, combined with modifications in state and federal regulations
affecting the health insurance industry, are a constant challenge to health care personnel. Those responsible for
processing health insurance claims require thorough instruction in all aspects of medical insurance, including plan
options, payer requirements, state and federal regulations, abstracting of source documents, accurate completion
of claims, and coding of diagnoses and procedures/services. Understanding Health Insurance provides the
required information in a clear and comprehensive manner.
The text was designed and revised to support core learning objectives for the health insurance specialist.
Chapter objectives, content, and assessments are all aligned to ensure students learn and practice the concepts
and skills they’ll need on the job. Student learning is supported through chapter outlines and measurable
objectives identified at the beginning of each chapter, as well as chapter headings and assessments that clearly
map to those chapter outlines and objectives.
Special attention was focused on selecting appropriate Bloom’s taxonomy levels for each chapter objective
along with mapping assessment items (e.g., exercises, exam questions) to each objective. In addition, the 185 CHAPTER 6: ICD-10-CM Coding
Workbook to Accompany Understanding Health Insurance containsCross-References assignments that map to higher Bloom’s
taxonomy levels to provide students with more advanced activity-based learning experiences such as assignment
The ICD-10-CM index includes cross-references, which instruct the coder to refer to another entry in the index
(e.g., see, see also, see condition) or to the tabular list (e.g., see category) to assign the correct code.
of APCs and DRGs, and assigning codes to actual patient records. The see instruction after a main term directs the coder to refer to another term in the ICD-10-CM index to
●
locate the code. The coder must go to the referenced main term to locate the correct code.
● The see also instruction is located after a main term or subterm in the ICD-10-CM index and directs the
coder to another main term (or subterm) that may provide additional useful index entries. The see also
instruction does not have to be followed if the original main term (or subterm) provides the correct code.
● The see category instruction directs the coder to the ICD-10-CM tabular list, where a code can be
selected from the options provided there.
● The see condition instruction directs the coder to the main term for a condition, found in the ICD-10-CM
disease index.
EXAMPLE 1: Locate the main term “Laceration” and subterm “blood vessel” in the ICD-10-CM index. Notice that a
CHAPTER cross-reference directs you to “see Injury, blood vessel,” a different location in the index where the code can be found.
EXAMPLE 2: The see also instruction is optional if the correct code can be located below the main term (e.g., ICD-
6 ICD-10-CM Coding 10-CM index entry “Laceration, lower back —see Laceration, back, lower”). If the correct code cannot be located, the see
also cross-reference directs the coder to a different location in the index where the code can be found.
EXAMPLE 3: Locate the main term “Pyelitis,” subterm “with,” and second qualifier “calculus” in the ICD-10-CM index.
Notice that a cross-reference directs you to see category N20. To assign the correct code, review category N20 in the
tabular list to select the appropriate fourth digit.
EXAMPLE 4: Locate the main term “Accidental” in the ICD-10-CM index, and notice that a cross-reference directs you
Chapter Outline to see condition, which means the patient record needs to be reviewed to determine the exact condition (e.g., fracture).
vii
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
viii Preface
Objectives
The objectives of this text are to:
1. Introduce information about major insurance programs and federal health care legislation.
2. Provide a basic knowledge of national diagnosis and procedure coding systems.
3. Explain the impact of coding compliance and clinical documentation improvement (CDI) on health care
settings.
4. Simplify the process of completing claims.
This text is designed to be used by college and vocational school programs to train medical assistants,
medical insurance specialists, coding and reimbursement specialists, and health information technicians. It can
also be used as an in-service training tool for new medical office personnel and independent billing services, or
individually by claims processors in the health care field who want to develop or enhance their skills.
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Preface ix
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
x Preface
●● Chapter 5, Legal and Regulatory Issues, emphasizes confidentiality of patient information, retention of
patient information and health insurance records, the Federal False Claims Act, the Health Insurance
Portability and Accountability Act of 1996, and federal laws and events that affect health care.
●● Chapter 6, ICD-10-CM Coding, contains coding conventions and coding guidelines with examples.
An overview about ICD-10-PCS is also provided, and additional content can be found at the Student
Companion Site at http://login.cengage.com. The coding conventions for the ICD-10-CM Index to
Disease and Injuries and ICD-10-CM Tabular List of Diseases and Injuries are clearly explained and include
examples. In addition, examples of coding manual entries are included.
The chapter review includes coding statements, which are organized according to the ICD-10-CM chapters.
NOTE:
The ICD-10-CM chapter is sequenced before the CPT and HCPCS level II chapters in this textbook because diagnosis codes are
reported for medical necessity (to justify procedures and/or services provided).
●● Chapter 7, CPT Coding, follows the organization of CPT sections. The chapter review includes coding
statements organized by CPT section.
●● Chapter 8, HCPCS Level II Coding, contains content about the development and use of the HCPCS level II coding
system and its modifiers. The chapter review includes coding statements organized by HCPCS level II section.
●● Chapter 9, CMS Reimbursement Methodologies, contains information about reimbursement systems
implemented since 1983 (including the Medicare physician fee schedule).
●● Chapter 10, Coding Compliance Programs, Clinical Documentation Improvement, and Coding for Medical
Necessity, contains information about the components of an effective coding compliance plan, and content
about clinical documentation improvement and coding for medical necessity. Coding exercises (e.g., case
scenarios, patient reports) are also included.
●● Chapter 11, CMS-1500 and UB-04 Claims, contains general instructions that are followed when entering
data on the CMS-1500 claim, a discussion of common errors made on claims, guidelines for maintaining
the practice’s insurance claim files, and the processing of assigned claims. UB-04 claims instructions are
included, along with a case study.
●● Claims completion instructions in Chapters 12 through 17 are located in an easy-to-read table format, and
students can follow along with completion of the John Q. Public claims in each chapter (and complete the Mary
Sue Patient claims as homework) by copying the blank CMS-1500 claim in Appendix I or using MindTap.
Instructor’s Manual
In Adobe’s PDF format, the Instructor’s Manual contains the following sections:
●● Section I – Preparing Your Course
●● Section II – Answer Keys to Textbook Chapter Exercises and Reviews
●● Section III – Answer Keys to SimClaimTM Case Studies
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Preface xi
Test Bank
The computerized test bank in Cognero® makes generating tests and quizzes a snap. Test banks can also be
downloaded using Respondus® software. With approximately 1,500 questions, you can create customized
assessments for your students with the click of a button.
Slide Presentations
Customizable instructor support slide presentations in Microsoft’s PowerPoint® focus on key points for
each chapter.
Conversion Guides
Conversion grids map the Fourteenth Edition to the 2020 Edition, and to competitive titles.
SimClaimTM Software
SimClaimTM, interactive CMS-1500 claims completion software available within MindTap, includes 40 updated
coding case studies.
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
xii Preface
MindTap
Green’s Understanding Health Insurance, 2020 Edition on MindTap is the first of its kind in an entirely new
category: the Personal Learning Experience (PLE). This personalized program of digital products and services
uses interactivity and customization to engage students, while offering instructors a wide range of choice in
content, platforms, devices, and learning tools. MindTap is device agnostic, meaning that it will work with any
platform or learning management system and will be accessible anytime, anywhere: on desktops, laptops,
tablets, mobile phones, and other Internet-enabled devices.
MindTap includes:
●● An interactive eBook with highlighting and note-taking capability
●● Flashcards for practicing chapter terms
●● Computer-graded activities and exercises
Self-check and application activities, integrated with the eBook
Case studies with videos
●● Easy submission tools for instructor-graded exercises
ISBNs: 978-0-357-37869-4 (electronic access code); 978-0-357-37870-0 (printed access card)
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
ABOUT THE AUTHOR
xiii
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
REVIEWERS
xiv
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
ACKNOWLEDGMENTS
In memory of my son, Eric, who always kept me “on task” by asking, “How much did you get finished in the
chapter today, Mom?” Thank you for truly understanding my need to pursue my passion for teaching and writing.
You always proudly introduced me as your mom, the teacher and writer. You remain forever in my heart, Eric.
A special thank you to my brother, Dave Bartholomew, for his encouragement and support. You are my rock!
To my students, located throughout the world! You always ask me the toughest questions, and you also make
me want to find the answers. You are such wonderful critical thinkers!
To my technical reviewer, Marsha Diamond, thank you for your incredible attention to detail and wonderful
knowledge about all things coding and reimbursement!
To my learning designer, Kaitlin Schlict, thank you for patiently walking me through crucial learning design
methods!
To my senior content manager, Kara DiCaterino, I truly appreciate every single thing you do!
To my mom, Alice B. Bartholomew, for writing real-life case studies for my textbooks and having originally
helped me select a health care career. Your guidance is so appreciated!
Special appreciation is expressed to Optum Publishing Group for granting permission to reprint selected
tables and pages from:
●● CPT Professional
●● HCPCS Level II Professional
●● ICD-10-CM Professional
●● ICD-10-PCS Professional
Feedback
Contact the author at michelle.ann.green@gmail.com with questions, suggestions, or comments about the text
or supplements.
xv
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
Insuranc
Specialis e CHAPTE
R
t Career
1
HOW TO USE THIS TEXT
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xvi
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
CHAPTER 1: Health Insurance Specialist Career 19
TAB LE 12-1
r an X in the Group
Claims Instructions
A health insurance specialist’s career is challenging and requires professional training to understand claims
Instructions
Block appeal
processing and billing regulations, possess accurate coding skills, and develop the ability to successfully Othe r box if the patient is covered by
an individual or fam
.
ily health plan. Or, ente
Enter an X in the a group health plan
underpaid or denied insurance claims. A health insurance claim is submitted to a third-party payer or1 government patient is covered by patient’s insurance
Claims Instructions simplify the process of completing Health Plan box if the plan if a group num
ber is printed on the workbook, and
k,
program to request reimbursement for health care services provided. Many health insurance plans require prior
The patient is cove red by a group health on case studies located in this textboo
NOTE: ded
the CMS-1500 for various types of payers. These
approval for treatment provided by specialists.
identification card (or
a group number is inclu r hyphens
e). rance card. Do not ente
While the requirements of health insurance specialist programs vary, successful specialists will develop skills SimClaim™ softwar on the patient’s insu
instructions are provided in tables in Chapters 12 to number as it appears
that allow them to work independently and ethically, focus on attention to detail, and think critically. Medical Enter the health insurance identification
, JANE, M).
1a
practices and health care facilities employing health insurance specialists require them to perform various or spaces in the num
ber. by commas) (e.g., DOE
17. Each table consists of step-by-step instructions for dle initial (separated box to indicate the
first name, and mid
functions. Smaller practices and facilities require specialists to process claims for all types of payers, while larger
Ente r the patient’s last name, spac es). Ente r an X in the appropriate
2 Y (with
completing each block of the CMS-1500 for commercial,
practices and facilities expect specialists to process claims for a limited number of payers. date as MM DD YYY k.
3 Enter the patient’s birth ent’s gender is unknown, leave blan ) (e.g., DOE, JANE, M).
Health insurance specialists are guided by a scope of practice, which defines the profession, delineates patient’s gender. If the
pati (separated by commas
e, and middle initial and enter
BlueCross BlueShield, Medicare, Medicaid, TRICARE,
qualifications and responsibilities, and clarifies supervision requirements. Self-employed health insuranceEnter the policyholder’s last name,
4
first nam
et address on line 1, ente r the city and state on line 2,
specialists are independent contractors who should purchase professional liability insurance. Health ent’ s mai ling address. Enter the stre r the telephone number.
and Workers’ Compensation payers.
care providers and facilities typically purchase bonding, liability, property, and workers’ compensation 5 Enter the pati
the five- or nine-dig
it zip code on line 3.
Do not ente
the policyholder. If the
patient is an
ent’s relationship to
box to indicate the pati
insurance to cover their employees. Employees who demonstrate professional behavior are proud of
Ente r an X in the appropriate in the Othe r box. r the policyholder’s
6 partner, enter an X blank. Otherwise, ente the five- or nine-
their work, and they are recognized as having integrity and discipline. They earn the respect of their unmarried domestic der's address, leave r
colleagues, develop a reputation for being loyal and trustworthy, and are considered team players. The s add ress is the same as the policyhol r the city and stat e on line 2, and ente
If the patient' on line 1, ente
7 r the street address
AAMA, AAPC, AHIMA, and AMBA offer exams leading to professional credentials. Becoming credentialed mailing address. Ente not enter the telepho
ne number.
demonstrates competence and knowledge in the field of health insurance processing as well as coding digit zip code on line 3. Do
(continues)
and reimbursement. Leave blan k.
8
Internet Links
Internet Links
Internet Links are provided to encourage you
AAPC: www.aapc.com
American Association of Medical Assistants (AAMA): www.aama-ntl.org to expand your knowledge at various state and
American Health Information Management Association (AHIMA): www.ahima.org federal government agency sites, commercial sites,
American Medical Billing Association (AMBA): www.americanmedicalbillingassociation.com
Centers for Medicare and Medicaid Services (CMS): www.cms.gov and organization sites. Some exercises require you
U.S. Department of Labor, Bureau of Labor Statistics (BLS): www.bls.gov
6: ICD-10-C M Codi ng CHAP TER
177 to obtain information from the Internet to complete
the exercise.
Review al
4.90 (acute gastrointestin
Multiple Choice
dardize the way additiona
l (duodenal ulcer) and ME2
and exte nsio n code XA9780 is added to Reviews and Exercises
Exte nsion codes stan d to a bleeding, NEC ),
The codes
y) is adde
histopathologresponse. the anatomic location.
informati on (e.g.
Select , anat
the mostomy,appropriate
the letter “X,” and can
never be indicate duodenum as
as DA63/ME24.90& XA9780.
The Reviews test student understanding about
stem code, begi n with are repo rted
tongtheis used a(n) also, use additional
1. The document
reported without its stem
. Cluster codi
codesubmitted payer requesting reimbursement
together Coding conventions such
is called
as code chapter content and critical thinking ability.
one code is repo
a. explanation of rted
benefits. ual categories
to indicate that more than des, excludes, NEC, NOS, resid
using either a forward
health
b.slash (/) or insurance nd
an ampersaclaim. (&) to
.
code
(e.g.,
, inclu
certa in, other, unspecified), and/
or, due to, and with Reviews in coding chapters require students
clinic
describe aadvice.
remittance al case mation.
separate multiple code
c.s that to provide additional infor
d. isprior ess of com
approval
the proc form.bining or also appear in ICD-11
2018, to assign correct codes and modifiers using
Postcoordination coding pletely While ICD-11 was read
y for distr ibuti on in
extension) codes to com
linking multiple (stem and
. For example, duodenal
ulcer there is no time line esta
blished for its adoption
by the
coding manuals. Answers are available from your
describe a clinical case code s DA6 3 es.
with acute hemorrhage
is classified as stem United Stat instructor.
Exercises provide practice applying critical
thinking skills. Answers to exercises are available
ICD -10 -PCS
iew of ICD -10 -CM and from your instructor.
Exercise 6.2 – Overv nt.
plete each stateme (ICD-10-CM)
Instructions: Com , Clinical Modification
ases, 10th Revision ounters.
The Inte rnat iona l Classification of Dise data from inpa tient and outpatient enc
1. or morbidity
codes and classifies ision , Pro ced ure Classification System
ases, 10th Rev tient encounters only
.
Classification of Dise data from hospital inpa
2. The International
and classifies tes ICD-10-CM and
ICD-10-
(ICD-10-PCS) codes Services (CM S) abb revia
icare and Medicaid
3. The Centers for Med
. the patient, which
PCS as picture or findings of
-10-CM is to describ
e the istical groupings and
4. The intent of ICD thos e nee ded for ICD-9-CM’s stat
e precise than
means codes are mor have
trend analysis. rely alphanumeric, and
characters, are enti
-10- CM cod es require up to
5. ICD y 19
tions. to verif
unique coding conven te codes for conditio
ns and a ER 1: Health Insuran
CHAPT ce Specia list Career
an index to initially loca
6. ICD-10-CM uses
codes. .
/PCS codes was man
dated by
they want toical pursue so as to of
obtain the appropriate
-10-CM
ICDrstan ding about the careerspath
7. The
to have an excel lent of
reporting unde
mitt ed claim ensures the med credentials, while physician’s offices
AHIM A as “the
es on sub
cod ple, hospitals may prefe r the h is defi ned
g ICD -10-
ntials CM exam
. For encounter, whic
certif8. Repnortin
icatio crede to patients during an ry for the
prefe proc
r edu
the res andcrede
AAPC servicesntials . ided
prov
re rend ered is reas onable and necessa
may service or procedu
determination that a
diagnosis or treatme
nt of an illness or injur
y.”
provider who assesses
and treats Summary
ent and a health care
con tact between a pati
Summary
face -to- face
9. The
the patient’s conditio
n is a(n) .
pe, evidence, and The Summary at the end of each
ical necessity include purpose, sco al training to understand claims
rmine rmed requires profession
crite ria use
10. insurance specialist’s
The d to detecaree is challe nging and
ability to successfully appeal chapter recaps the key points
A health coding skills, and develop the
processing and billing
. regulations, possess accurate or government
is submitted to a third-party payer of the chapter. It also serves as
claims. A health insurance claim insurance plans require prior
underpaid or denied insurance
for health care services provided. Many health
program to reque st reimbursem ent a review aid when preparing for
by specialists.
approval for treatment provided vary, successful specialists will
develop skills
While the requirements of health
insurance specialist programs
and think critically. Medical
tests.
atten tion to detail ,
ntly and ethically, focus on
that allow them to work independe specialists require them to perfo
rm various
es employing health insurance all types of payers, while larger
practices and health care faciliti alists to proce ss claim s for
facilities require speci
functions. Smaller practices and a limited number of payers.
specialists to process claims for
practices and facilities expect ice, which defin es the profe ssion
, deline ates
are guide d by a scop e of pract
Health insurance spec ialists n requi reme nts. Self-e mplo yed health insurance
ities, and clarif ies supe rvisio . Health
qualif icatio ns and respo nsibil profe ssion al liabili ty insurance
actor s who shou ld purch ase
spec ialists are indep ende nt contr bond ing, liabili ty, prope rty, and workers’ comp ensation
ally purch ase xvii
care providers and facilities typic nstrate profe ssion al behavior
are proud of
oyees. Employees who demo
insurance to cover their empl g integ rity and discip line. They earn the respe ct of
their
nized as havin rs. The
their work, and they are recog and trustw orthy , and are cons idere d team playe
for being loyal ming crede ntiale d
colleagues, deve lop a reputation s leadin g to profe ssion al crede ntials. Beco
A offer exam as coding
AAM A, AAPC, AHIM A, and AMB h insurance proce ssing as well
know ledge in the field of healt
demo nstrates comp etenc e and
and reimbursem ent.
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
HOW TO USE SIMCLAIMTM CMS-1500 SOFTWARE
SimClaimTM software is an online educational tool designed to familiarize you with the basics of the CMS-1500
claims completion. Because in the real-world there are many rules that can vary by payer, facility, and state,
the version of SimClaimTM that accompanies this textbook maps to the specific instructions found in your
Understanding Health Insurance textbook.
How to Access
Student practice software is available through the online MindTap program, accessed at
http://login.cengage.com.
xviii
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
CHAPTER
Health Insurance
Specialist Career
1
Chapter Outline
Health Insurance Overview Independent Contractor and Employer Liability
Career Opportunities Professionalism
Education and Training Professional Associations and Credentials
Job Responsibilities
Chapter Objectives
Upon successful completion of this chapter, you should be able to:
1. Define key terms related to the health insurance specialist career.
2. Briefly summarize health insurance claims processing and the parties involved.
3. Identify career opportunities available for health insurance specialists.
4. List the education and training requirements of a health insurance specialist.
5. Describe the job responsibilities of a health insurance specialist.
6. Differentiate among types of insurance purchased by contractors and employers.
7. Explain the role of workplace professionalism for a health insurance specialist.
8. Identify coding and reimbursement professional associations and credentials offered.
Key Terms
AAPC bonding insurance errors and omissions health insurance
American Association business liability insurance specialist
of Medical Assistants insurance ethics Healthcare Common
(AAMA) Centers for Medicare explanation of benefits Procedure Coding
American Health and Medicaid Services (EOB) System (HCPCS)
Information (CMS) hold harmless clause
HCPCS level II codes
Management claims examiner independent contractor
health care provider
Association International Classification
coding health information
(AHIMA) of Diseases,
Current Procedural technician
American Medical 10th Revision,
Terminology (CPT) health insurance claim
Billing Association Clinical Modification
(AMBA) embezzle (ICD-10-CM)
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
2 CHAPTER 1: Health Insurance Specialist Career
Introduction
The career of a health insurance specialist (or reimbursement specialist) is a challenging one, with opportunities
for professional advancement. Individuals who understand claims processing and billing regulations, possess
accurate coding skills, have the ability to successfully appeal underpaid or denied insurance claims, and
demonstrate workplace professionalism are in demand. A review of medical office personnel help-wanted
advertisements indicates the need for individuals with all of these skills.
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
CHAPTER 1: Health Insurance Specialist Career 3
Rules associated with health insurance processing (especially government programs) change frequently;
to remain up-to-date, insurance specialists should be sure they are on mailing lists to receive newsletters
from third-party payers. It is also important to remain current regarding news released from the Centers for
Medicare and Medicaid Services (CMS), which is the administrative agency within the federal Department
of Health and Human Services (DHHS). The Secretary of the DHHS, as often reported on by the news media,
announces the implementation of new regulations about government programs (e.g., Medicare, Medicaid).
The increased hiring of insurance specialists is a direct result of employers’ attempts to reduce the cost of
providing employee health insurance coverage. Employers renegotiate benefits with existing plans or change
third-party payers altogether. The employees often receive retroactive notice of these contract changes; in some
cases, they must then wait several weeks before receiving new health benefit booklets and new insurance
identification cards. These changes in employer-sponsored plans have made it necessary for the health care
provider’s staff to check on patients’ current eligibility and benefit status at each office visit.
Health insurance claims must include accurate codes. Coding is the process of assigning ICD-10-CM,
ICD-10-PCS, CPT, and HCPCS level II codes, which contain alphanumeric and numeric characters (e.g., A01.1,
0DTJ0ZZ, 99201, K0003), to diagnoses, procedures, and services. Diagnoses are documented conditions or
disease process (e.g., hypertension). Procedures are performed for diagnostic (e.g., lab test) and therapeutic (e.g.,
cholecystectomy) purposes, and services are provided to evaluate and manage patient care.
Coding systems include:
●● International Classification of Diseases, 10th Revision, Clinical Modification (ICD-10-CM): coding
system used to report diseases, injuries, and other reasons for inpatient and outpatient encounters, such as
an annual physical examination performed at a physician’s office
●● International Classification of Diseases, 10th Revision, Procedural Coding System (ICD-10-PCS): coding
system used to report procedures and services on inpatient hospital claims
●● Healthcare Common Procedure Coding System (HCPCS, pronounced “hick picks”), which currently
consists of two levels:
Current Procedural Terminology (CPT): coding system published by the American Medical
Association that is used to report procedures and services performed during outpatient and physician
office encounters, and professional services provided to inpatients
HCPCS level II codes (or national codes): coding system published by CMS that is used to report
procedures, services, and supplies not classified in CPT
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
4 CHAPTER 1: Health Insurance Specialist Career
(On December 31, 2003, CMS phased out the use of HCPCS level III codes [or local codes]. However, some
third-party payers continue to use the codes.)
In addition to an increase in insurance specialist positions available in health care practices, opportunities are
also increasing in other settings. These opportunities include:
●● Claims benefit advisors in health, malpractice, and liability insurance companies
●● Coding or insurance specialists in state, local, and federal government agencies, legal offices, private
insurance billing offices, and medical societies
●● Medical billing and insurance verification specialists in health care organizations
●● Educators in schools and companies specializing in medical office staff training
●● Writers and editors of health insurance textbooks, newsletters, and other publications
●● Self-employed consultants who provide assistance to medical practices with billing practices and claims
appeal procedures
●● Consumer claims assistance professionals who file claims and appeal low reimbursement for private
individuals. In the latter case, individuals may be dissatisfied with the handling of their claims by the health
care provider’s insurance staff.
●● Practices with poorly trained health insurance staff who are unwilling or unable to file a proper claims
appeal
●● Private billing practices dedicated to claims filing for elderly or disabled patients
Medical necessity involves linking every procedure or service code reported on the claim to a condition code
(e.g., disease, injury, sign, symptom, other reason for encounter) that justifies the need to perform that procedure
or service (Figure 1-2).
EXAMPLE 1: The provider will not receive reimbursement when a claim is submitted with a CPT code for a right knee
x-ray and an ICD-10-CM code for shoulder pain. For medical necessity purposes, the provider must document a valid
reason for the knee x-ray (e.g., fracture, right patella).
PROCEDURE: Knee x-ray, right
DIAGNOSIS: Shoulder pain
EXAMPLE 2: The provider will receive reimbursement when a claim is submitted with a CPT code for a chest x-ray and
an ICD-10-CM code for severe shortness of breath because medical necessity has been met.
PROCEDURE: Chest x-ray
DIAGNOSIS: Severe shortness of breath
Career Opportunities
According to the Occupational Outlook Handbook published by the U.S. Department of Labor—Bureau of
Labor Statistics, the employment growth of claims adjusters and examiners will result from more claims
being submitted on behalf of a growing elderly population. Rising premiums and attempts by third-party
payers to minimize costs will also result in an increased need for examiners to scrupulously review claims.
Although technology reduces the amount of time it takes an adjuster to process a claim, demand for these
jobs will increase anyway because many tasks cannot be easily automated (e.g., review of patient records to
determine medical necessity of procedures or services rendered).
Health insurance specialists (or reimbursement specialists) review health-related claims to match
medical necessity to procedures or services performed before payment (reimbursement) is made to the
provider. A claims examiner employed by a third-party payer reviews health-related claims to determine
whether the charges are reasonable and for medical necessity. Medical necessity involves linking every
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
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CHAPTER 1: Health Insurance Specialist Career 5
FIGURE 1-2 Health insurance FIGURE 1-3 Medical assistant performing the
specialist locating administrative task of reviewing
code number for a record for documentation
entry in CMS-1500 completeness.
claims software.
procedure or service code reported on the claim to a condition code (e.g., disease, injury, sign, symptom,
other reason for encounter) that justifies the need to perform that procedure or service (Figure 1-2).
The claims review process requires verification of the claim for completeness and accuracy, as well as
comparison with third-party payer guidelines (e.g., expected treatment practices) to (1) authorize appropriate
payment or (2) refer the claim to an investigator for a more thorough review.
A medical assistant (Figure 1-3) is employed by a provider to perform administrative and clinical tasks
that keep the office or clinic running smoothly. Medical assistants who specialize in administrative aspects of
the profession answer telephones, greet patients, update and file patient medical records, complete insurance
claims, process correspondence, schedule appointments, arrange for hospital admission and laboratory
services, and manage billing and bookkeeping.
Health insurance specialists and medical assistants obtain employment in clinics, health care clearinghouses,
health care facility billing departments, insurance companies, and physician offices, as well as with third-party
administrators (TPAs). When employed by clearinghouses, insurance companies, and TPAs, employees often have
the opportunity to work at home, where they process and verify health care claims using an Internet-based application
server provider (ASP). (Information about salaries and job opportunities can be located at the www.bls.gov, www
.aapc.com, and www.ahima.org websites.) Health information technicians also perform insurance specialist functions
by assigning codes to diagnoses and procedures and, when employed in a provider’s office, by processing claims for
reimbursement. (Health information technicians manage patient health information and medical records, administer
computer information systems, and code diagnoses and procedures for health care services provided to patients.)
In addition to an increase in insurance specialist positions available in health care practices, opportunities are
also increasing in other settings. These opportunities include:
●● Claims benefit advisors in health, malpractice, and liability insurance companies
●● Coding or insurance specialists in state, local, and federal government agencies, legal offices, private
insurance billing offices, and medical societies
●● Medical billing and insurance verification specialists in health care organizations
●● Educators in schools and companies specializing in medical office staff training
●● Writers and editors of health insurance textbooks, newsletters, and other publications
●● Self-employed consultants who provide assistance to medical practices with billing practices and claims
appeal procedures
●● Consumer claims assistance professionals who file claims and appeal low reimbursement for private
individuals. In the latter case, individuals may be dissatisfied with the handling of their claims by the health
care provider’s insurance staff.
Copyright 2021 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Due to electronic rights, some third party content may be suppressed from the eBook and/or eChapter(s).
Editorial review has deemed that any suppressed content does not materially affect the overall learning experience. Cengage Learning reserves the right to remove additional content at any time if subsequent rights restrictions require it.
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Author: D. S. Halacy
Language: English
D. S. HALACY, Jr.
F-S
Contents
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