Application to set up Auxiliary Police

Division for NTT Data Services Malaysia

(Level 6, Tech Mahindra building, Lot 12122, Persiaran APEC, 63000, Cyber Jaya, Selangor)

Proposal by Vanguards Services SDN BHD

Problem Statement
❑ What –

➢ Maintain the highest standards of compliance, safety & security

❑ Why –

➢ Critical Nature of Data Centre Operations as they store sensitive information including personal data, financial records and
intellectual property

➢ Substantial investment in Cyberjaya facility – drives the need of reinforcing the security framework

➢ Business Continuity - Proactively mitigate threats and safeguarding infrastructure to ensure operational continuity

➢ Any disruption can result in a major damage to the brand image, result in huge financial losses & significant downtime

➢ Regulatory Compliance requirements like GDPR, HIPAA, PCI DSS etc.

➢ Compliance to avoid legal consequences and financial penalties

➢ Guard against Cybersecurity & physical security threats

➢ Private security force has limitations

➢ Empowered levels of security will reflect seriousness in NTT’s approach to protect data
Solution

Job Station - 7 Job Station - 6 ✓ 24/7 Coverage

✓ Shifts of 8 hours

Job Station - 5
✓ 7 Job stations
Job Station - 1

✓ Each Job station headed by

an inspector with a team of
20 officers

Job Station - 4 ✓ Digital Security Monitoring

Application powered by AI
Job Station - 2

Job Station - 3
Overview of Auxiliary Police
Existence Governance Duties Empowerment
• Established under Part • Appointments • Patrolling • Can make arrests if
IX of the Police Act sanctioned by necessary
1967 (19) Inspector General of • Crowd Control
Police • Disregard to an
• AP governed by Police • Asset Protection officer’s orders can
Act of 1967 (Section 47 • They are full time lead to criminal
-50). Standing order of employees of the prosecution under
• Crime Prevention
Inspector General of Agencies of section 186 of the
Police A 501 (PTKPN a Corporations that they Penal code
501), Standing order of serve • Complete details can
Inspector General of be found in Section 47
• APs allowed to carry
Police H 602 (PTKPN of the Crime
• Compensation scale firearms, handcuffs and
H602). Auxiliary Police Prevention &
different from regular batons. Code of
Rules 1967 and Community Safety Ac
police officers Conduct laid out in
Auxiliary Police Paragraphs 25, 26-28
1970(20) • Rank include of the PTKPN A 501
• Sub-inspector
• Sergeant
• Corporal • Paragraph 25, AP are
• Lance Corporal authorized to carry
• Constable firearms registered
under their employer’s
name
Digital Security Monitoring Application – Added Governance Layer Powered by AI
 Solution Scope
Process Stage 1
Stages
1. Draft & Submission of
official letter to RMP (Director
of State)
2. Obtain Supporting Letter
from MAPA
3. Comprehensive guidance
on documents required
4. Updates to NTT basis
progress of submission
State 2
1. Prepare NTT PoC for an
interview with the relevant
RMP personnel for the permit
application
2. Facilitate onsite visits by
RMP to assess readiness &
make recommendations for
permit issuance
Stage 3
1. Drive compliance by
addressing gaps identified by
RMP
2. Engage with internal SH to
finalize workstation job orders
& regulatory compliance
checklists
3. Implementation of app/
digital platform for real-time
paperless control processes
4. Obtain Auxiliary police
permit within 6 – 8 months of
issuance of LOA
Stage 4
(Optional)
1. Quarterly External Audits &
In House Training (MAPA
Module) to drive compliance
inline with NTT & RMP
standards. Retainership RM
5000 per month
2. Digital Security Monitoring
Application. Customized set-
up & installation of app in
mobile. Complimentary for 1st
year. This includes IP rights &
software upgrades. 2nd year
onwards - RM 3500 per
license. Will need 10 licenses

RM 30,000 on issuance RM 10,000 on RM 10,000 on receipt of RM 5,000 per month for

Consultancy of LOA commencement of physical permit or first year invoiced bi-
Charges actionable activities license annually (Retainer)

All charges are subject to 8% SST.

The Way Forward

Obtain Permit Approval

supporting for NTT to set up
Mutual Signing Obtain Letter of letter from Site visit by Auxiliary Police
of NDA Award from NTT MAPA Police Division

14 30 – 45 30 30 60 365
Done 29/3 15/4 14 – 21
days days days days days days
days

Submit Proposal Identify & Follow-up & Preapplication 1 – year

submit Submission from interview with observation to
supporting JPJKK state to POC stabilize, close
documents Bukit Aman gaps, prepare
for audits,
training, SOP
education. Align
SOPs of NTT &
MAPA

Please Note – The above actions are indicative. It is possible that there could
be addition / removal of certain steps as we move forward in the process
Done 29/3 15/4 Thank you 30
days
30
days
60
days
365
days