INTRAMURALS

2024
Full Name: Cecile Tortola Additional Information:
Company/Organization (if applicable): Bukidnon State University Please provide any additional information or special requests that you
Position/Title (if applicable): College Dean would like us to consider when planning your event:
Email Address: Cecile547@gmail.com
Phone Number: 09363696284
Mailing Address: Fortich Street Malaybalay City, Bukidnon
How did you hear about us?
Event Details: - Referral
Event Name: BUKSU INTRAMURALS : Good players inspire - Online Search
themselves.Great - Social Media
players inspire others. - Advertisement
Event Type: University Intramurals - Other (please specify)
Event Date: September 23- 28 2024
Event Venue: Bukidnon State University Terms and Conditions:
Expected Number of Guests: (depends on courses representative) By submitting this registration form, you acknowledge that you have
Event Budget (if available): N/A read and agree to our terms and conditions, which will be provided
Event Description: Fun and engaging separately upon request.
Service Requirements:
Please select the specific event management services you require: Thank you for registering as a client with DREAM CATCHER & Co. We
Event Planning and Consultation
will review your information and contact you shortly to discuss your
Vendor Coordination and Management and On-Site Management Event
event in more detail
Execution and Guest Experience Post-Event Services
VENUE LAY OUT
Sample Venue
Sample Venue
Sample INVITATIONS/ POSTERS

2024
 BUKIDNON STATE UNIVERSITY
2023 INTRAMURALS

SEPTEMBER 12- 21 2024

Venue ; Bukidnon State University & Kaamulan Grounds

Event Planning and consultation

Vendor coordination and Management
event and styling
logistic and on site management
Entertainment and performances
photography and videography
Event timeline Schedule
Event budget Management

Package pricing :
The pricing for the package will vary base on specific
requirements and scale of each activities. A personalized quote
will be provided after the initial consultation to ensure a tailored
package that meets the organizations needs and budget.
 BUKSU 2024
BUKSU 2024
BUKSU 2024
BUKSU 2024
BUKSU 2024
Initial Consultation and Planning (4-8 months before the event)
- Meet with the organization staff and their President to discuss event
vision, preferences, and requirements.
- Determine the event date, venue, and estimated budget.
- Begin brainstorming and concept development for the Intramurals
activity.
Research and shortlist potential vendors and service providers.
2. Vendor Selection and Contracting (3-4 months before the event)
- Finalize the venue and sign the contract.
- Select and book vendors for catering, decorations, entertainment,
photography, and other services.
- Negotiate contracts and secure service agreements with the chosen
vendors.
- Arrange tastings, meetings, and site visits with vendors as necessary.
3. Event Design and Styling (2-3 months before the event)
- Develop the event theme, color scheme, and overall design concept.
- Create a detailed design plan, including decor elements, lighting,
stationery, and signage.
- Coordinate with vendors to ensure the design vision is implemented
effectively.
- Arrange for any necessary rentals and procure decor items.
4. Logistics and On-Site Management (2-3 months before the event)
- Finalize transportation arrangements for the University President ,
staff and VIP guests.
- Arrange accommodations for out-of-town guests, if required.
- Coordinate technical requirements, such as audiovisual equipment
and staging.
Develop a detailed event timeline and floor plan for seamless on-site
management
5. Invitations and Guest Management and Players registration(2-3
months before the event)
- Design and print college banners and flag.
- Send out invitations to guests and judges.
- Manage players list and coach list and venue arrangement.
- Communicate intramurals details and updates to University as
needed.
6. Pre-Event Preparations (1-2 months before the event)
- Conduct awards preparation to each activities/games.
- Arrange for debutant's fittings and coordinate with stylists, hair,
and makeup artists (for the Mtr and Miss BUKSU.
- Finalize the entertainment program and coordinate rehearsals, if
applicable.
- Arrange for any necessary permits, licenses, or insurance for the
event.
7. Event Execution and Post-Event (on the event day and after)
- Coordinate vendor setup and manage on-site logistics.
- Oversee event flow and ensure all elements are executed
according to the timeline.
- Provide on-site management and troubleshooting during the
event.
- Coordinate post-event activities, such as vendor payments,
breakdown, and cleanup.
Conduct post-event evaluations and gather feedback from the
players, coach, organization and university president
 Intramu Event Run Sheet

Event Details
Event Name: BUKSU Intramurals 2024
Event Date: September 12 -21 2024
Event Venue: Bukidnon State University & Kaamulan Grounds Malaybalay City
Bukidnon
Expected number of guest: N/A

Pre Event
Event Set-up and preparation begins
Coordinate with vendors for timely arrival and set up.
Ensure all the decor elements , lighting, and audiovisual equipment are properly
install and and all awards are ready for both sports and Mtr. And Miss.
Conduct a final walk through to the venue to ensure everything is in place.

Guest arrival and Athletes (September 18 )

Registration and preparation for parade
Set up registration area with signage, athletes list and coach , and name tags per
colleges
Welcome participants upon arrival and assist with registration
Direct participants to designated are per colleges

Start of Parade from BUKSU to Kaamulan Grounds.

Coordinate with Traffic management Center and NDRRMC for smooth parade.
Cue for parade music as the parade starts.

Formal Program :

Welcome Remark (time)

Introduce the EMCE for the opening program of intramurals 2024
Deliver a heartfelt welcome speech, setting the tone
Lightning of torch of sportsmanship
Oath of Amateurism
Oath of officials
Presentation of College program
Orrientation and reading of guidelines
Message by the guest

Unity Dance
Proceed to different Sports area( going back to university except for the event that is
held in Kaamulan Grounds)
Ensure all the necessary equipment and props are ready for the different events.
Coordinate with the University
Ensure everything is prepared
Closing Program and Recognition
Event conclusion
Assist with any post event activities

Post Event
Event breakdown and clean up
Coordinate with the vendors for the breakdown and removal of equipment and
decoration
Ensure the venue is clean and organized
 AWARDS Stage Decoration Plaques and crown
Gold Medal (40 pcsx 3 Crowns (girls)
opening ceremony = 3000 1. 500
Php40= 1600)
closing ceremony = 3000. 2. 400
Silver Medal(50Pcs x
Mtr &Miss = 6000 3. 300
Php40 =2000)
Bronze(50 pcs x 40 = 3 crowns (boys)
2000) 1. 500
2. 400
3. 300
Flower bouquets Garlands for guest and judges
20 x 40 = 800 Plaques
12x250=3000
Sash=45 x 12= 540 6pcs x 200 = 1200

TOTAL Php 25,540 x 30% = Php 33,202