Invitation and Replies

Invitations and Replies have been included in the CBSE curriculum to help students
with their overall growth in academic life. Learning how to draft an invitation and
what and how to reply when someone receives an invitation is essential if thinking
about the future.

For example, a student receives an invitation to participate in the upcoming Olympiad

exam and he/she has to RSVP as soon as possible, but replying here would require a
certain format.

The same goes when any student wants to invite his/her friends for a birthday bash,
the invitation would follow a certain format too. This writing piece will cover all the
important concepts from the meaning to the examples and practice questions.

Invitation
Requesting someone’s presence at an event or an occasion by sending a personal
notice via a car or letter is the invitation. The event or an occasion can be a birthday
party, wedding, school cultural program, or an office event.

The invitation can be verbal too made via a voice call. The sent printed information on
a card letter or verbal invitation will include every detail (time, place, venue, occasion
type, host/inventor name). Based on the written type of invitation, it is divided into
two categories: formal and informal.

Structure of an Invitation
Mrs. & Mr. Ajay Singh Invite You Title

................................................................
25th Wedding Anniversary
At
Indiana Plaza Content
................................................................
................................................................
R.S.V.P.
Mr. Ajay Singh
9897xxxxxx

Invitations and Replies 1

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 Types of Invitations
Invitations are of two types:

Invitations

Formal Informal
Initations Invitations

I. Formal Invitations
What is it?

Formal invitations can be in two forms, a card or a letter. These invitations are sent to
a large number of people to invite them on occasions like birthdays, galas, inaugura-
tion ceremonies, and many more. This invitation addresses the event where a specific
set of societal and cultural standards with an appropriacy degree must be followed.
The language must be formal and crisp and can be addressed to an individual in the
formal letter format.

Structure of a Formal Invitation

1. Card Format

The Principal, Staff & Students Host's Name

of
St. Pau;'s School, Vijay Nagar, Agra
Invite Mr. Sudeesh Gupta as
Invitee's Name
The Guest of Honour

At the rendition of the play 'Waiting for Godot' by the Literary Club
on Tuesday, 26th February 20XX at 10:00 a.m. in the school auditorium

RSVP
Details of the
Govind/Gauri RSVP Event-Place,
Details of the Time, Date,
Host Day
Secretary of Literary Club

Ph.: 0562-272356XX

2 English

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 2. Letter Format

Govt. Model Sr. Sec School, Sector-19 Institution Name and Address

Chandigarh,

22nd September, 20XX Date

Subject: Invitation to preside over the Inter Zonal Declamation Subject

Competition.

Dear Sir/ma'am Salutation

The English Literary and Cultural Society of our school is organising

an English Declamation Competition on the topic 'Communication Content
Skills are very Important in Modern World' on 21 janury 2021 at
9:30 a.m. in the school auditorium. Kindly consent to preside over
in the above said programme.

Thanking you Contact

Yours Faithfully Details
Dr. Suchitra Mukherjee.

Techniques to Follow While Writing a Formal Invitation

• Keep the language formal and courteous.

• Give the date, venue, and time for the event.

• Always write in the third person.

• Use the simple present tense.

• Avoid using abbreviations.

• Enclose the invitation in a box.

• C
 ontact details for the event must be given at the end of the invitation, on the
left side.

• From the exam’s POV, the content must not exceed 50 words.

Examples of Formal Invitation

1.  our school, Bal Vidya Mandir, is planning to organize the Annual Sports Day
Y
on the school premises. Draft a formal invitation in not more than 50 words
for the event giving all the essential details.

Invitations and Replies 3

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 The Principal, Staff and Students of
Bal Vidya Mandir
request the pleasure of your company on the
occasion of
ANNUAL SPORTS DAY
At 5.00 p.m., Monday, 4th Nov. 20xx
at
The School Grounds
Mr. Vivek Sinha, Former national level athlete and director of
'Athlete Academy', will be the chief guest & will give away the prizes
to the students.
RSVP
Principal
Bal Vidya Mandir
Ph. : 2354679XXX
* You are requested to bring this card along and be seated by 4.30 p.m.

2.  our school, Bal Vidya Mandir, is planning to organize the Annual Sports Day
Y
on the school premises. Draft a formal invitation in not more than 50 words
to invite the mayor of the city to the event giving all essential details.

Bal Vidya Mandir

Agra
23rd March, 20XX
Mr. Naveen Jain
Mayor
Agra
Subject: Invitation for Annual Sports Day Function
Sir,
It gives us immense pleasure to inform you that we are celebrating our
school’s 25th Annual Sports Day at 12.00 p.m. on 5th April, 20XX in the School
Auditorium. We shall consider it a great honour if you grace the occasion as
the Chief Guest for the event and give away the prizes to the winners.

Yours faithfully,
Principal
Bal Vidya Mandir

4 English

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 II. Informal Invitations
What is it?

Informal invitations unlike formal invitations are more personal and carry a friendly
tone. These are sent when the person wants to invite someone to a get-together, par-
ty, anniversaries, and many more. There is no need to maintain a particular structure
but from the exam’s POV, there is a need for it. The context and the content depend on
the kind of relationship and one’s vogue.

Structure of an Informal Invitation

13-A, Janta Block,
Sender's Address
Jaipur

12th April, 20XX Date

Dear Friend's Name Salution

I am really happy to invite you on the special celebration of

my brother passing his examinations of ICSE Grade 12 with 90%
Content
marks. We are thrilled to hold the event to celebrate his success.
I want your lovely presence at the event on 20th April, 20XX at
5:00 p.m. at my residence.

Yours affectinatlely, Contact

Details

Your Name

Techniques to Follow While Writing an Informal Invitation

• Keep the language friendly but elegant.

• Give the date, venue, and time for the event.

• Always write in the third person.

• C
 ontact details for the event must be given at the end of the invitation, on the
left side.

• Write the content that showcases your enthusiasm.

Examples of Informal Invitation

1.  ou are Manoj Jha. On behalf of your parents, draft an informal invitation
Y
to be sent to your friends and relatives on the occasion of your brother’s six-
teenth birthday.

Invitations and Replies 5

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 Mrs. & Mr. Jha
solicits the pleasure of your company
on the occasion of the
16th birthday of their son
Tanmay Jha
On Sunday, 28th April 20XX at 7:00 p.m.
At
Chapter Two, 12-B King Road, Bhopal
RSVP
Manoj Jha
Mob. 98160XXXXX

2.  raft an invitation in 50 words to be sent to your cousin to invite him to the

D
bachelor’s party that you will be hosting three nights before your wedding.

123 Colony
New Delhi

15th February, 20XX

Dear Sachin,
I am glad to invite you to the bachelor party that I will be hosting three nights
before the night of my wedding. We will have a blast at the party and I want
you to be the part of it. The party will be held at HardRock Café, Ambience
Mall, Gurugram. The theme for the party will be ‘Hip Hop’.

Yours affectionately,
XYZ

Replies
The response from the receiver to either accept or decline the invitation is labeled as a
reply. In other words. A reply is a personal notice sent from the invitee to the individu-
als who have invited the said person for an event or occasion. A reply either confirms
or declines the invitation sent by the host of the event. The tone of the reply is usually
respectful, conventional, and polite.

6 English

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 Types of Reply
Responding to invitations are of two types:

Reply

Formal Informal
Reply Reply

I. Formal Reply
What is it?

This type of reply can be written in two forms, i.e., a card or a letter note. However, a
card format is usually common among students. Formal replies are used to accept or
deny invitations sent by schools, organizations, trusts, or sometimes even by family.

Structure
The reply can be of acceptance or declination. Here are the structures of both.

1. Acceptance
Expressing
Sender of Gratitude
the Reply


Kanishka Kumar thanks the captain of the football team of

DAV Public School, Pune for inviting him to play a friendly
exhibition match at their stadium of 20th April, 20XX. He

Host
cordially accepts this invitation and hopes to reach Pune
from Gwallior with his team on 19th April, 20XX by eve-
ning.

Best wishes, Accepting

Invitation
Kanishk Kumar

Invitations and Replies 7

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 2. Declination

Host Expressing
Gratitude

Dear Neha

Many thanks for inviting me to preside over the Inter Zonal

Declamation competition to be held on 28 January 2021
at 9:30 p.m. but I am sorry to say that I shall not be able
Declining
to attend the same due to a prior appointment with my Invitation
doctor.
With warm regards
Your Sincerely
Shaiesh

Sender of Reason for

the Reply not
attending

Techniques to Follow While Writing a Formal Reply

• Keep the language formal in both the form of formal replies, i.e., cards or letters.
• In case of accepting the invitation, ensure the presence.
• Give the reason for declining the invitation to the event.
• Always write in the third person.

8 English

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 Examples of Formal Reply

1.  our friend, PV. Sathish has invited you to attend the wedding of his sister,
Y
Jaya. You find that you have an important paper for pre-board examina-
tion on the day of the wedding. Thus, you cannot attend the event. Write in
about 50 words a formal reply to the invitation expressing your regret. You
are Puneet/Puneeta Vij, M-114, Fort Road, Chennai.

M-114
Fort Road
Chennai
5th April, 20XX
Subject: Reply to wedding invitation
Dear Sathish,
Thank you for your kind invitation for the wedding of your sister. Please accept
my congratulations. But I am sorry to say that I shall not be able to attend
the wedding as I have to appear for an important Pre-Board exam on that
day. I wish her all the best for the future.
With warm regards,
Yours lovingly,
Puneet/Puneeta

2.  ou are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an
Y
invitation to attend a housewarming party hosted by your colleague.

9th January, 2019

7, Park Avenue, Delhi
Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind
invitation on the house warming party on 20 January, 2021 at 11 a.m., which
they are delighted to accept. It’s their great pleasure to attend the ceremony.

II. Informal Reply

What is it?

This type of reply is commonly written in a note or letter. Informal replies are used to
accept or deny invitations sent mostly by near and dear ones like friends and family.

Invitations and Replies 9

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 Structure
The reply can be of acceptance or declination. Here are the structures of both.

1. Acceptance

Expressing Accepting
Gratitude Invitation

7, Sahil Road,
Host Chandigarh
15 May,20XX
Dear Aunt,
Thank you very much for inviting me to spend some part of
my summer vacation with you Nainital. I accept the invitation
and hope to reach Nainital by the 25th of May and stay there
for a week.
Your affectionately,
Amit/Amita

Sender of
the Reply

2. Declination

I - 112, Link Road

Aligarh
Host
4th October, 20XX
Dear Shalini, Accepting
Invitation
Thank you for your cordial invitation on the occasion of your
brother's wedding on 30th October, 20XX, I however, regret my
Expressing
inability to be with you on this happy occasion as we shall be
Gratitude leaving for home to celebrate Diwali with my family on 23rd
October, 20XX. Please excuse my absence. Do convey my Reason for
regards and best wishes to the couple. not
Sender of attending
the Reply Your Sincerely
Shailesh

10 English

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 Techniques to Follow While Writing an Informal Reply
• Keep the language friendly and cordial.
• In case of accepting the invitation, ensure your presence.
• Give the reason for declining the invitation to the event.
• Always write in the third person.

Examples of Informal Reply

1.  ou are Navita/Navtej. You have been invited to attend the wedding of your
Y
friend’s sister during summer vacation. Respond to the invitation, regretting
your inability to attend it.

123, Colony
Ghaziabad
4th April, 20XX
Dear Priti,
Thank you for your cordial invitation on the occasion of your sister’s wedding.
I, however, regret my inability to be with you on this happy occasion as we
shall be leaving for Shimla for summer holidays on 1st April, 20XX. Please
excuse my absence. Do convey my regards and best wishes to the couple.
Yours sincerely,
Navtej/Navita

2.  ou are Aditya/Aditi. You have been invited to attend the wedding of your
Y
friend’s brother during Diwali. Respond to the invitation, regretting your in-
ability to attend it in not more than 50 words.

I-112, Link Road

Aligarh
4th October, 20XX
Dear Shalini,
Thank you for your cordial invitation on the occasion of your brother’s
wedding on 30th October, 20XX. I, however, regret my inability to be with you
on this happy occasion as we shall be leaving for home to celebrate Diwali
with my family on 23rd October, 20XX. Please excuse my absence. Do convey
my regards and best wishes to the couple.
Yours sincerely,
Aditya/Aditi

Invitations and Replies 11

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 Practice Questions Box
1.  ou are Nainai/Nachaobi Kom, Headboy/Headgirl of Loktak High School,
Y
Manipur. Your school wishes to honour an old student of your school, the
famous boxer Mary Kom for all her numerous achievements by inviting her
to the school's Annual Day as the Chief Guest. Write a formal invite in at most
50 words to be sent to Mary Kom requesting her presence on the occasion.

To
Miss Mary Kom,
International Boxer,
India.
From
Nachaobi Kom,
Head Girl,
Loktak High School,
Manipur,
India 121222.
Date: 3rd June 2019
Sub: A Warm Invitation.
Dear Mam,

On behalf of Loktak High School, I extend my greetings. We congratulate you

and are extremely proud of your ongoing success in the sport of boxing.

We would be honored to have the chance to honor you and your warm pres-
ence as the Chief Guest for our school's Annual Day, which will be on June
20, 2019, at 3:00 PM.

Please give us a chance to meet you in person so that we can personally

extend the invitation.

Thank you, Mam.

Yours Sincerely,

Nachaobi Kom.

12 English

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 2.  ou are Shahneela/Sameer Malik living at No. 4, Zakir Bagh, Meerut. You and
Y
your friends decide to host a dinner to honor the teachers who have taught
you in Class XII. Draft a formal invitation in not more than 50 words to all
your teachers to a grand dinner at your residence.

Invitation to teachers
Respected Teachers,
You are all cordially invited to the dinner party by the class of 2012 as a
sign of appreciation and honor for the significant sacrifice you have made
to help us get to this point. We kindly ask that you arrive at No. 4 Zakir Bagh
in Meerut at 6:00 p.m. to grace the evening. Your presence shall eagerly
await.
Sameer Malik,
XII B.

3. You have received an invitation to preside over the annual function of Goodwill
Public School, Noida. But due to some urgent prior engagement, you have
to decline the invitation. Send a formal letter of reply. You are M. Mohan,
Secretary, M.D.B. International School, Delhi.

Invitation Letter
To
Goodwill public school
Noida
Sir,
Being invited to your school for your annual day of service as president is an
honor. Your school has outstanding honor track academic, extracurricular,
and athletic activities. So many of this school's graduates are succeeding in
their careers. But I regret to inform you that due to the passing of my father,
I was unable to attend the school's annual day event. Although it's an honor
to be invited, I was unable to go.
When I received the chief guest invitation, I felt obligated.
Thank you
M. Mohan
Secretary, M.D.B International School,
Delhi

Invitations and Replies 13

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 4.  ou are a student of Chandrayan Public School, Mirzapur. The school is hold-
Y
ing its Annual Function on September 8th, 2022. The Education Minister of
State Mr. Chetak Singh has consented to be the Chief Guest. Design an invi-
tation card to be sent to parents and other invitees. Mention necessary de-
tails of date, time & venue. Do not exceed 50 words.

To,
Dear Parents,
24 August 2022,
Sub: Letter of Invitation for Annual Day Celebration
Respected (Sir/Madam),
We are overjoyed to be able to extend this invitation to you for our institu-
tion's annual day celebration. The aforementioned event will occur on Au-
gust 28, 2022. Morning 10 will be the time, and our institution's grounds will
be the location.
To showcase their skills and talents, our kind students will participate in var-
ious events and extracurricular activities, such as dance, skits, and exhibi-
tions. We will open our event by extending a warm welcome to Mr. Chetak
Singh, the minister of education, and listening to his remarks.
Our members will also help to inspire the next generation. At this event, we
will also serve food and drinks to our visitors and members.
We sincerely hope you'll allow us the honor of using your glorious presence
to uplift our students.
Thanking you,
Regards,
Kumud Patel,
Vice Principal,
Chandrayan Public School Mirzapur

5. ou are Rajneesh/Rajee Mehta, an eminent educationist. You have been

Y
invited to Nav Nirman School, Sucheta Vihar, Kolkata to attend and speak
at a workshop on the topic "The Importance of Time Management' on June
5, 2022, at 10:00 a.m. Draft a letter of acceptance to the Cultural In-Charge,
Piyush, in about 50 words.

14 English

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 1st June 2022
A 27 in xxx colony
mumbai maharashtra
Respected Sir,
Myself Mehta, Rajee I received a letter from you inviting me to your school,
first of all, thank you. I'm honored to have been invited there. I'll undoubted-
ly visit and deliver a speech on time management. Sir, it would be a plea-
sure to meet you.
Thanking you
Yours Obediently Colleague
Rajee Mehta

6.  ou are Michelle/Michael D'Souza, an eminent educationist. Nav Vihar School,

Y
Bengaluru has completed 25 years of commendable service to society. You
have received an invitation from the Principal of the school, Nandini Tyagi to
attend its Silver Jubilee Celebrations on Sunday, 22nd May 2022, at 10:00
a.m. Draft a letter of acceptance in about 50 words, accepting the invitation.

Haryana Civil Medical Doctor Association

2345 sector 15
Panchkula
Date: 20/08/2019
Rajkumar
Karnal
Raj Kumar,
I am writing you this letter on behalf of the Haryana Medical Doctors Asso-
ciation. We are hosting a seminar on aids for the association of the members
on September 27, 2019. We ask that you join us on this occasion and give a
50-minute speech about recent developments regarding new aids. We have
seen you on television several times, and each time, we have found your in-
terviews to be very informative for us.
We are all incredibly eager to meet you at the semi. Two additional members
who are successful people were also invited.
We are eager to spend the day with you and are awaiting your response. If
you can and if it is possible for you, kindly respond to us by the specified date.
Thank you
Yours sincerely

Invitations and Replies 15

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 7.  ou are Aditya/Aditi. You have been invited to attend the wedding of your
Y
friend’s brother during Diwali. Respond to the invitation, regretting your in-
ability to attend it in not more than 50 words.

I-112, Link Road

Aligarh
4th October, 20XX
Dear Shalini,
Thank you for your cordial invitation on the occasion of your brother’s
wedding on 30th October, 20XX. I, however, regret my inability to be with you
on this happy occasion as we shall be leaving for home to celebrate Diwali
with my family on 23rd October, 20XX. Please excuse my absence. Do convey
my regards and best wishes to the couple.
Yours sincerely,
Aditya/Aditi

8.  ou are Rahul and have been invited to the post-selection party of your friend
Y
Anuj. Write a reply accepting the invitation you got.

ACCEPTANCE
7-C, Yojna Vihar,
Delhi
7 January, 2021
Dear Aunj,
Many thanks for inviting me to attend your post selection party which will be
held on 9 January 2021 at your home. I shall be highly delighted to attend
the same and will enjoy the party with great fun.
Yours truly,
Rahul Gupta

16 English

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