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Protecting Engineer Against Construction Delay Claims NDC
Protecting Engineer Against Construction Delay Claims NDC
Protecting Engineer Against Construction Delay Claims NDC
By David M. Leishman1
ABSTRACT: The "no damage for delay clause" (NDC), often used by owners to
protect against construction delay claims, can also be used to protect the engineer.
Although such clauses are not a panacea, a well-drafted NDC, along with respon-
sible action on the part of the engineer, will constitute a formidable defense to the
delay claims (real or fancied) asserted against the engineer by construction con-
tractors.
INTRODUCTION
In its most common form, a NDC is used to insulate an owner from dam-
ages claimed by a contractor as a result of delays in the progress of the
construction work. A typical NDC provides:
The contractor agrees to make no claim for damages for delay in the
performance of the contract occasioned by any act or omission to act
on the part of City or any of its representatives, and agrees that any
such claim shall be fully compensated for by an extension of time to
complete performance of the work as provided herein [see: When Own-
ers Should Pay For Construction Delay: Corrino Civetta Construction
Corp. and the No-Damage-For-Delay-Clause, 9 Cardozo L. Rev. 879,
880 n.10 (1982) (quoting agreement—The City of New York Envi-
ronmental Protection Administration, Department of Water Resources,
1970, art. 13, at 17 [emphasis omitted])].
Absent a NDC, the contractor can normally recover its delay damages
from the owner, including both financial costs and time lost because of the
delay [see, e.g., C. Dunham, R. Young & J. Bockrath, Contracts, Speci-
fications, and Law For Engineers at 203 (1979); City of Houston v. R. F.
Ball Construction Co., Inc., 570 S.W.2d 75 (Tex.Civ.App. 1978); and Ken-
worthy v. State, 236 Cal.App.2d 378, 46 Cal.Rptr. 396 (1965)].
'Civ. Engr., Attorney, Office of Corporate Counsel, James M. Montgomery, Con-
sulting Engrs., Inc., 250 N. Madison Ave., Pasadena, CA 91101.
Note. Discussion open until December 1, 1991. To extend the closing date one
month, a written request must be filed with the ASCE Manager of Journals. The
manuscript for this paper was submitted for review and possible publication on Au-
gust 2, 1990. This paper is part of the Journal of Management in Engineering,
Vol. 7, No. 3, July, 1991. ©ASCE, ISSN 0742-597X/91/0003-0314/$1.00 + $.15
per page. Paper No. 26008.
314
under a separate prime contract with the owner. It does not include design
professionals who are employees or agents of the owner. This is because
design professionals who are the owner's agents or employees are usually
protected by principles of the agency doctrine or the doctrine of respondeat
superior.
The engineer's primary defense was that the damages sought were delay
damages and that the contractor was precluded from recovering those dam-
ages since a NDC was included in the construction contract. The court agreed
and dismissed the claim against the engineer. Without the NDC to protect
it, the engineer may have had no effective defense.
While all lawsuits may not end so happily for the engineer, this case does
illustrate that a properly drafted NDC may protect the engineer against the
delay claims of the contractor. This is not to say, however, that all NDCs
will protect the engineer against all claims, or even against all delay claims.
Since NDCs may result in harsh consequences to the contractor, courts have
strictly constructed them and limited their application in certain situations.
ENFORCEABILITY OF N D C S
for Delay Clause, Virginia B.A.J., Spring 1981 at 19; 'Wo Damage" Clauses
in Construction Contracts: A Critique, 53 Wash.L.Rev. 471 (1978); The
Enforceability of "No Damage for Delay" Clauses in Construction Con-
tracts, 28 Loy.L.Rev. 129 (1982)]. Despite these attacks, most courts have
uniformly upheld and enforced NDCs except in certain, usually egregious,
circumstances. Most courts hold that NDCs are the result of a voluntary
agreement negotiated by competent parties, even when a project has been
competitively bid (see, e.g., Wells Brothers Company of New York v. United
States, 254 U.S. 83, 415 S.Ct. 34, 65 L.Ed. 148 (1920)]. NDCs, however,
are not always enforced (for a complete exposition on the enforceability of
NDCs see Annot., 74 A.L.R.3d 187.)
Common-Law Exceptions
Uncontemplated Delays
Since NDCs may operate harshly upon a contractor, such clauses are usu-
ally strictly construed by the courts. This means courts will enforce NDCs
only to the extent of their express language. If it is clear from the NDC that
a particular delay was not contemplated by the parties when they entered
into the contract, the courts will not invoke the NDC to exculpate the party
causing the delay. This may be a problem where a specific "laundry list"
type of NDC is included in the construction contract and the delay that ac-
tually occurred is not included in the list. The problem may be more severe,
however, where a broader form "any and all delays" NDC is included in
the contract.
With the more broadly worded NDCs, most courts will enforce the clause
if the circumstances causing the delay were actually forseeable. For exam-
ple, in Corrino Civetta Construction Corporation v. City of New York [67
N.Y.2d 297, 493 N.E.2d 905, 502 N.Y.S.2d 681 (1986)], the construction
contractor was delayed in the prosecution of its work on a sewer-line project
when a moratorium on street excavation was announced. Even though the
316
other exceptions to the application of the NDC existed, the clause would be
enforced.
A more difficult problem with broadly worded NDCs arises when the cir-
cumstances causing the delay were truly unforseeable. The courts have taken
two diverse approaches in these situations. Some jurisdictions, such as New
York, New Jersey, Idaho, and California, have ruled that broadly worded
NDCs will be given effect only when the circumstances causing the delay
were actually contemplated by the parties when they entered into the con-
tract. Other jurisdictions, such as Texas, Iowa, Washington, and Utah, have
ruled that broadly worded NDCs contemplate both forseeable and unforsee-
able delays.
Bad Faith
The courts have almost universally recognized that a party who acts in
bad faith or who otherwise engages in misrepresentation, fraud, or other
intentional misconduct should not be entitled to rely upon a NDC as a de-
fense. Massachusetts appears to be the only jurisdiction to hold otherwise
[see Wes-Julian Construction Corporation v. Commonwealth, 351 Mass. 588,
223 N.E.2d 72 (1967); and Marsch v. Southern New England R. Corp., 230
Mass. 483, 120 N.E. 120 (1918)]. Of course, whether a party acted in bad
faith is a factually sensitive issue and will be determined by the courts on
a case-by-case basis. Despite this difficulty, a few courts have articulated
guidelines as to what constitutes bad faith.
In Kalisch-Jarcho, Inc. v. City of New York, [58 N.Y.2d 377, 448 N.E.2d
413, 461 N.Y.S.2d 746 (1983)] the court held that the actions of the party
causing the delay must have amounted to gross negligence or willful mis-
conduct in order for the claimant to avoid the application of the NDC. An-
other court has held that the actions of the party causing delay must "tran-
scend mere lethargy or bureaucratic bungling" [Southern Gulf Utilities, Inc.
v. Boca Ciega Sanitary District, 238 So.2d 458, 459 (Fla. Dist. Ct. App.
1970), cert, denied, 240 So.2d 813 (Fla. 1970)] in order to defeat the NDC.
While there is no bright-line test as to what constitutes bad faith and while
proof of bad faith will depend on all the facts and circumstances of a par-
ticular case, it is clear that most courts require a showing of at least some
degree of recklessness or intentional misconduct (as opposed to mere neg-
ligence) for a claimant to defeat the application of a NDC [see, e.g., Kal-
isch-Jarcho, Southern Gulf Utilities, Inc. v. Boca Ciega Sanitary District,
238 So.2d 458, 459 (Fla. Dist. Ct. App. 1970), cert, denied, 240 So.2d
813 (Fla. 1970); Unicon Management Corp. v. City of Chicago, 404 F.2d
627 (7th Cir. 1968)].
Active Interference
To trigger the active interference exception to the general rule of NDC
enforceability, a delay must be more than "a simple mistake, error in judg-
ment, lack of total effort or lack of complete diligence . . . " [Peter Kiewit
Sons' Co. v. Iowa Southern Utilities Co., 355 F.Supp 376, 399 (S.D. Iowa
1973)]. It must be caused by "some affirmative, willful act in bad faith, to
unreasonably interfere with [the contractor's] compliance with the terms of
[the] construction contract" [Peter Kiewit Sons' Co. v. Iowa Southern Util-
ities Co., 355 F.Supp 376, 399 (S.D. Iowa 1973)]. As with the bad-faith
exception, mere negligence is not enough. Some willful, affirmative act that
delays the progress of the work is required to constitute active interference.
For example, issuing a notice to proceed when the owner knew construction
would be delayed has been held to constitute active interference [American
Bridge Company, 58 Mich.App. 294, 227 N.W.2d 323 (1975)]. Similarly,
an owner's false representation to the contractor that the project right-of-way
had been acquired was held to constitute active interference [Nix, Inc. v.
City of Columbus, 111 Ohio.App. 133, 171 N.E.2d 197 (1959)].
Statutory Limitations
Apart from the common-law exceptions to the enforcement of NDCs, at
least four states have enacted statutes that, to various degrees, limit their
318
chanted with a recent state supreme court decision, [Nelse Mortensen & Co.
v. Group Health Cooperative of Puget Sound, 17 Wash.App. 703, 566 P.2d
560 (1977), aff'd, 90 Wash.2d 843, 586, P.2d 469 (1978)] the construction
industry lobbied the Washington legislature to enact a statute limiting the
enforceability of NDCs in that jurisdiction (see Walker, Statutory Responses
to "No Damage For Delay Clause," for a brief history.) The statute, as
adopted reads:
Although the California courts have not yet had the occasion to construe
this statute, it appears to be limited to NDCs in the "construction contracts
of public agencies which delay is unreasonable under the circumstances in-
volved" and which delay was "not within the contemplation of the parties"
[Cal. Pub. Cont. Code §7102 (West 1990) (emphasis added)]. This language
suggests that the California statute is of virtually no effect in limiting the
traditional application of NDCs. This interpretation is further reinforced by
suggestions that "the legislation was intended only to codify existing [com-
mon] law" [Walker, Statutory Responses to "No Damage for Delay Clauses,"
Construction Lawyer, April 1986 at 10, citing Senate Comm. on Judiciary,
1983-1984 Reg. Sess., analysis of A. 1837 by the committee consultant
(1984)].
As with the Washington statute, the Oregon statute appears not to apply
to reasonable delays or delays not "caused by the acts or omissions of the
public contracting agency or persons acting therefor" [Or. Rev. Stat. §279.063
(1989)]. Furthermore, as in California, the statute appears to apply only to
public works contracts, not to private sector contracts.
The most recent jurisdiction to enact anti-NDC legislation was the State
of Colorado (Public Contract Newsletter, Section of Public Contract Law,
American Bar Association, Winter 1990 at 12). The statute, effective July
1, 1989, reads:
320
As in the other three jurisdictions, this statute does not appear completely
to emasculate NDCs in Colorado. The application of the statute is limited
to "public works contractfs]" [Colo. Rev. Stat. §24-91-103.5 (l)(a)(1988
Repl. Vol.)] and operates only to the extent that the delay was "caused in
whole, or in part, by acts or omissions within the control of the contracting
public entity or persons acting on behalf thereof." Thus, it appears that de-
lays arising from work on nonpublic works contracts as well as delays to
work on public works contracts outside the control of the public entity or
its representatives are exempt from the statute.
Arbitration
It has been suggested by at least one commentator [Simon, Construction
Law, Claims and Liability, a Current Treatise §8.13-8 (1983)] that parties
wishing to rely on NDCs should not include in their contracts provisions for
binding arbitration with the contractor. Since arbitrators are "not necessarily
bound by set law" they may not follow the law if it is perceived that harsh
and inequitable consequences would result. Thus, if a contractor experiences
a delay and the owner or engineer is protected by a NDC, the arbitrator may
ignore the clause and award damages to the contractor if he or she believes
it would be "fair" to do so. While contract clauses calling for mandatory
binding arbitration may create problems, clauses calling for arbitration at the
discretion of the parties generally will not. It is a simple matter for a party
to opt out of the arbitration. Of course, parties wishing to rely on a NDC
and also submit disputes to arbitration should not agree to binding arbitra-
tion.
321
Most contractors experiencing a delay will assert their claims directly against
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the owner. They are not precluded, however, from asserting claims against
other third parties, including the engineer. Claims against the owner usually
sound in either breach of contract, breach of implied warranty, intentional
tort, or negligence. Since there is normally no privity of contract between
the contractor and the engineer, the contractor's claim against the engineer
(or other third parties) is usually based on a theory of intentional tort or
negligence. While it is not possible contractually to disclaim one's inten-
tional torts, it is often possible for one's negligence to be disclaimed by
contract. It is for this reason that an engineer may effectively be included
as a protected party under the NDC even though the engineer is not a party
thereto.
In Bates & Rogers Construction Corporation [109 111.2d 225, 486 N.E.2d
902 (1985)], the contractor's claim against the engineer was based on a neg-
ligence theory. Even though the engineer was not a party to the construction
contract, the court found that the engineer was a third-party beneficiary of
the contract. This was true because "the parties to [the] contract, or at least
the promisee (here the [owner]), intended that the agreement confer a benefit
on [the engineer]" [486 N.E.2d at 906, citing People ex rel. Resnik v. Curtis
& Davis, Architects and Planners, Inc., 78 I11.2d 381, 400 N.E.2d 918
(1980)]. The court further explained that
" . . . the [owner] was largely relying on the professional skill of the
engineer to protect its interests. Given that relationship, it is logical
that the [owner] would contract to exculpate the engineer from dam-
ages for delay in order to ensure that the engineer would exercise its
best judgment and discretion in favor of the [owner]. Had the [owner]
322
In Peter Kiewit Sons' Co. v. Iowa Southern Utilities Co., [355 F.Supp.
376, 399 (S.D. Iowa 1973)] the contractor, Kiewit, was one of several prime
contractors engaged to work on a power-plant project. Each of the contrac-
tors acted under the direction and supervision of the engineer. When various
construction materials were not timely delivered to the project site by a con-
tractor's supplier, delays in the already tight construction schedule began to
occur. The engineer, acting under contractual authority, ordered Kiewit and
the other contractors to alter the sequence of their work so that the project
would be completed by an important owner deadline. This caused certain
inefficiencies in the work of Kiewit and the other contractors. As a result,
Kiewit filed suit against the owner and the engineer. The court found, inter
alia, that since a NDC was included in the construction contract, and since
neither the owner nor the engineer actively interfered with Kiewit's work,
Kiewit's claim could not stand.
arguments advanced are that: Some contractors will refuse to bid jobs, in-
cluding NDCs, thus resulting in decreased bid competition; contractors will
include arbitrary contingencies in their bids to cover the potentially large
risks of delay; failure to compensate contractors for damages incurred be-
cause of delay will force them out of business, thus decreasing the pool of
available contractors to bid on future work, thus again resulting in decreased
bid competition. Others suggest that reputable contractors will not bid on
jobs including NDCs, thus leaving them for disreputable, claims-oriented
contractors. Still others say that NDCs, by their nature, spawn vexatious
litigation and encourage disputes.
Proponents of the NDC have argued that NDCs are "intended to achieve
fiscal stability by ensuring that government officials know at the outset sub-
stantially the full cost they will incur on any construction project" (comment,
When Owners Should Pay For Construction Delay: Corrino Civetta Con-
struction Corp. and the No-Damage-For-Delay-Clause, 9 Cardozo L. Rev.
at 890 n.51, citing Griffin & Grubin, 'Kalisch-Jarcho'-Simple Application
of Old Principles, N.Y.L.J., May 12, 1983, at 1, col.2, at 36, col.2). This
is true because the owner's "[elimination of the need to provide for such
[delay] costs facilitates the budgetary process, reduces the likelihood that
new authorization of funds will be necessary and protects the credit of the
government entity" (National Institute of Construction Law, Inc., Construc-
tion & Design Law § 15.4c at 111.) Furthermore,
The same arguments also largely hold true for nonpublic owners.
325
that the inclusion of a NDC will not increase final construction costs. If this
is true, the inclusion of a NDC in the construction contract is both cost
beneficial to the owner and a good form of inexpensive insurance.
Various other entities, however, have, for varying periods of time, used
NDCs in all of their standard form contracts. Among them are the City of
New York, the New York State Department of Transportation and the Na-
tional Association of Attorneys General (NAAG). The NAAG documents,
however, have engendered a great deal of controversy and their future is
uncertain.
Since most engineers, as a practical matter, have a great deal of input into
the provisions that will be included in a construction contract, it should not
be difficult to request that the owner insert in the general and/or special
conditions of the contract, a NDC designed to protect both the owner and
the engineer. Few owners should object to the inclusion of the engineer in
the exculpatory language of the NDC as it should cost the owner little or
nothing to do so and its inclusion, in fact, will likely benefit the owner. This
is true because a contractor will often assert delay claims against the owner
when the alleged culpability actually lies with the engineer (e.g., delay claims
founded upon negligent project design or negligent delay in approving shop
drawings and change orders). If the NDC bars recovery as against the en-
gineer, there will often be no legitimate reason for the contractor to assert
326
If the owner and the engineer are able to reduce their risks by including
both parties in the NDC and if it costs the engineer and the owner essentially
nothing to receive that benefit, it is cost beneficial to both parties to be
included in the exculpatory language of the NDC.
Even though the use of NDCs may be economically cost beneficial, their
use is likely not without problems. Perhaps the most legitimate complaints
about NDCs relate not to their economic impacts, but to their effects upon
the relationships between the parties on the construction project. For ex-
ample, a NDC may create strained relationships and feelings of hostility
rather than an atmosphere of trust and cooperation among the project par-
ticipants. If a contractor feels it may incur a loss on the project as a result
of the enforcement of the NDC, it may attempt to cut corners, thus pro-
ducing a project of potentially lesser quality. Moreover, the parties protected
by the NDC may believe it offers them more protection than it actually does.
This may result in actions on their part that may give rise to exposure to an
unprotected contractor delay claim. Furthermore, if a NDC is present, the
parties protected thereby may be tempted to use it (i.e., to cause a delay
against which the parties do have protection). If they do use it, precedent
will have been established, thus increasing contractor hostility and making
it more likely that bidders on future projects will have a legitimate reason
to include a delay contingency in their bids (some of these results, as sus-
tained by the New York City Transit Authority, are illustrated in Engineering
News Record, April 19, 1990 at 15, col. 1 and at 66, col. 1).
Before drafting a NDC to protect the owner and the engineer, certain pre-
liminary matters should be undertaken. First, the law of the governing ju-
risdiction should be consulted to determine the limitations and restrictions
that may apply to NDC enforceability. Both case law and statutory law should
be examined. Second, if the law of more than one jurisdiction may govern
(e.g., the project, the contractor, the owner, or the engineer are in different
states) research into choice of law problems may also need to be undertaken.
327
Since a NDC is not enforceable where it does not apply and since one of
the common-law exceptions to enforceability is founded on uncontemplated
delays, it is wise to include a "laundry list" of all conceivable potential
project delays. This list should include not only the standard delays that
occur on many projects, but also peculiar delays that may occur on the par-
ticular project, (see Lesser, "The 'No Damage for Delay' Clause: Avoiding
Delay Claims in Construction," Trial Diplomacy Journal, Winter 1987 at
19-20. See also National Institute of Construction Law, Inc., Construction
and Design Law, §15.4c at 115). In addition to this "laundry list," the draf-
ter should also include a broadly worded "catch all clause" to cover unfor-
seeable delays. There is the risk, however, that this "catch all clause" will
not be enforced in all jurisdictions.
In the event a delay does occur, it is important that the contractor be given
some type of compensation [Lesser, "The 'No Damage for Delay' Clause:
Avoiding Delay Claims in Construction," Trial Diplomacy Journal, Winter
1987 at 20. See also Ericksen v. Edmonds School District No. 15, Snohom-
ish County, 13 Wash.2d 398, 125 P.2d 275 (1942)]. Most often, this com-
pensation is an extension of the contract time. If no extension of time is
granted, the contractor may claim that its work was constructively acceler-
ated and attempt to recover additional compensation on those grounds. Al-
though a time extension should be granted, it need not be automatically granted.
A provision allowing the contractor to request an extension of time within
a certain period after it becomes aware of the delay may be appropriate.
Furthermore, language stating that an extension of time is the contractor's
sole and exclusive remedy should alleviate any doubts as to the meaning to
be attached to the clause [see Lesser, "The 'No Damage for Delay' Clause:
Avoiding Delay Claims in Construction," Trial Diplomacy Journal, Winter
1987 at 20, citing K & F Construction v. Los Angeles City Unified School
District, 123 Cal.App.3d 1063, 176 Cal.Rptr. 842 (1981) and City of Or-
lando v. Murphy, 84 F.2d 531, 535-36 (5th Cir. 1936)].
As was explained in the Bates & Rogers [109 111. 2d 225, 486 N.E.2d
902 (1985)] case, the engineer must be identified as an intended beneficiary
328
the third-party construction manager was not explicitly named in the NDC,
it was still protected against the delay claims of the contractor]. Although
the parties, for whatever reason, may not wish to include either the engineer
or the owner in the NDC, both parties will be more fully protected if both
are named in the clause.
329
Although it is clear that all NDCs are not always enforceable, a well-
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drafted NDC will withstand attack more successfully than its poorly drafted
counterpart. The aforementioned guidelines should aid the practitioner in de-
veloping a NDC that is valid, enforceable, protective of the owner's and
engineer's interests, and able to withstand legal attack.
After drafting a valid, protective, and enforceable NDC, the next step is
to do everything possible to prevent a delay from occurring. If a delay does
occur, however, the engineer should treat the contractor fairly and gather
truthful factual evidence showing the cause, nature, duration, and impact of
the delay. All of this will be necessary to invoke the full power of the NDC
in the event a contractor delay claim is filed.
330
The NDC, often used by owners to protect against construction delay claims,
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can also be used to protect the engineer. Although such clauses are not a
panacea, a well-drafted NDC, along with responsible action on the part of
the engineer, will constitute a formidable defense to the delay claims (real
or fancied) asserted against the engineer by construction contractors.
delayed the critical path of the work or overall completion of the work after
considering the advice of the engineer, but only if the contractor complies
with the notice and documentation requirements set forth herein.
Any claim for extension of time shall be made in writing to the engineer
and the owner, not more than 10 calendar days from the beginning of the
event causing the delay, hindrance, interference, or obstruction. The notice
shall indicate the nature of the event, its anticipated length, and its probable
effect upon the progress of the work. If the event causing the delay, hin-
drance, interference, or obstruction is continuing, the contractor must give
written notice every month at the same time it submits its request for pay-
ment to the owner. Within 30 days after the elimination of any such event,
the contractor shall submit further documentation of the event and a formal
change order request for an extension of time for any delay, hindrance, in-
terference, or obstruction caused thereby. The written request for time ex-
tension shall state the cause of the delay, hindrance, interference or obstruc-
tion, the number of calendar days extension requested, and such analysis
and documentation of the CPM schedule of the project and other documen-
tation to demonstrate a delay in the critical path of the work or overall project
completion. If the contractor does not comply with the notice and docu-
mentation requirements set forth, the claim for extension of time shall be
waived by the contractor.
Contractor expressly agrees not to make delay claims, and hereby waives
any claim for damages against the owner, the engineer, their officers, di-
rectors, agents, employees, consultants, and representatives on account of
any such delay, hindrance, interference, or obstruction from any cause or
event whatsoever, including but not limited to the aforesaid causes and events
and agrees that contractor's sole and exclusive right, and remedy in the case
of any such delay, hindrance, interference or obstruction shall be an exten-
sion of the time fixed for completion of the contract. Without limitation, the
owner's exercise of its rights under the changes in the work clause, regard-
less of the extent or number of such changes, shall not under any circum-
stances be construed as a compensable delay, it being acknowledged that
332
It is intended that this language be adapted and modified to suit the needs
and circumstances of the parties who use it. Please note that special problems
may result if this NDC is used in Washington, California, Oregon, or Col-
orado. In addition to this NDC, it will be necessary to include a separate
"changes to the contract time" clause to cover excusable but noncompens-
able contractor delays such as acts of God, forces majeures, governmental
action or inaction, etc.].
333