MISSION

To practice sound and ethical business principles so that Harvesting Hope Agricultural
Cooperative could positively contribute to the social and economic well-being of every
Filipino in the country.

VISION

To establish and maintain a sound business platform that will contribute to the
development of every Filipino provide quality products and services.

OBJECTIVES

 To encourage thrift and savings mobilization among members;

 To provide goods and services and other requirements of the members;
 To undertake re-lending activities;
 To promote the cooperative as a “Way of Life” for improving the social and
economic well-being of that people;
 To do any related activity of the members, improve social and/or economic well-
being under a truly just democratic society;
 To work with the cooperative movement, non-governmental and government
organization/entities in the promotion and development of cooperatives and in
carrying out government policies;
 To undertake other activities for the effecti0ve and efficient implementation of the
provision of the Cooperative Code.
 GOALS

That the goals of this Cooperative are to help improve the quality of life of its members
and thereby contribute to inclusive growth, enterprise development and employment. In
furtherance thereto, it shall aim:

 To attain increased income, savings, investments, productivity, and purchasing

power and promote among themselves equitable distribution of net surplus
through maximum utilization of economies of scale, cost-sharing and risk-
sharing;
 To provide optimum social and economic benefits to its members;
 To teach members efficient ways of doing things in Cooperative manner;
 To propagate Cooperative practices and innovative ideas in business undertaking
and management;
 To empower through provision of cases, ownership, control and opportunities to
the poor, vulnerable, lower income and less privileged groups to increase their
ownership in the wealth of the nation;
 To actively support the government, other Cooperatives and people- oriented
organizations, both local and foreign, in promoting Cooperatives as a practical
means towards sustainable socio-economic development under a truly just and
democratic society;
 To develop a dynamic savings mobilization and capital built-up schemes to
sustain its developmental activities and long-term investments, thereby ensuring
optimum economic benefits to the members, their families and the communities;
 To adopt membership expansion mechanism/scheme, thereby ensuring growth
to the Cooperative movement;
 To implement policy guidelines that will ensure transparency, accountability and
equitable access to its resources and services, and promote the interests of the
members;
 To adopt such other plans as may help foster the welfare of the members, their
families and the community;
 To advance the competitiveness and innovativeness of the industry;
 To coordinate with other Cooperatives on learning exchanges, coop trade, and
information exchanges in fostering sustainable development;
 To advocate legal framework and enabling policies appropriate for the
development of agriculture Cooperatives; and
 To be the voice and the institution of the poor and the excluded in resisting the
growth-centered development aggression and instead promote people-centered
development.

CORE VALUES

 Hope: HHAC inspiring resilience and positivity within our farming communities.
 Abundance: HHAC ensuring plentiful harvests for all, fostering prosperity.
 Service: HHAC is dedicated to serving the needs of our members and the wider
community with personalized assistance.
 Sustainability: HHAC is preserving the natural resources for future generations
through responsible success.
 Empowerment: HHAC is equipping farmers with the tools and support to
succeed on their own terms.
 Innovation: HHAC embracing new ideas and technologies to improve agriculture
sustainability.
 Integrity: HHAC is conducting business with honesty, transparency, and
accountability.
 PRINCIPLES

 Voluntary and Open Membership:

Harvesting Hope Agricultural Cooperative works on a voluntary basis,
which means that membership is available to all producers and farmers in the
area who have committed to accept membership duties without biases.

 Democratic Member Control:

Harvesting Hope Agricultural Cooperative is run democratically by its
members, with each member having an equal voice in decision-making
processes, regardless of investment level.

 Member Economic Participation:

Harvesting Hope Agricultural Cooperative members take an active part in
the organization's economic operations by making monetary contributions and
participating in joint ventures.

 Autonomy and Independence:

Harvesting Hope Agricultural Cooperative allows its members to make
independent decisions about their farming techniques, production strategies, and
company operations. We value each member's uniqueness and support them in
pursuing their agricultural objectives while offering the tools and resources
necessary to help them become independent.

 Education, Training, and Information:

Harvesting Hope Agricultural Cooperative is dedicated to providing its
members with education, training, and information. We provide our members
with the knowledge, abilities, and resources they need to boost production,
adjust to shifting market trends, and improve their agricultural practices through
workshops, seminars, practical training sessions, and access to pertinent
resources. We enable our members to make knowledgeable decisions, apply
innovative farming practices, and eventually succeed in their agricultural pursuits
by placing a high priority on education and training.

 Cooperation Among Cooperatives:

Harvesting Hope Cooperative values collaboration and mutual assistance
among cooperatives. In order to achieve mutual objectives, we actively seek
opportunities to cooperate with other cooperatives and to share resources and
information. By developing strong links and partnerships with other cooperatives,
we aim to strengthen the cooperative as a whole and to promote the well-being
of our members and communities.

 Concern for Community:

Harvesting Hope Cooperative prioritizes the needs and interests of our
community. We are committed to achieving a positive impact on the lives of our
members and larger communities in which we operate. By actively interacting
with our community, we hope to find sustainable and comprehensive solutions
for everyone. We're committed to promoting social responsibility and contributing
to the improvement of our community as a whole.
 INTRODUCTION

Like its name implies, a cooperative is an enterprise owned and operated by its
members. In simple terms, it’s a people-centered business based on the principle that
the power of the group is stronger than the power of the individual. For smallholder
farmers across the world, cooperatives are vital to building profitable livelihoods. In an
agricultural co-op, farmers pool their resources, like money, labor and knowledge, and
have greater access to markets, training and financial tools like loans. Working together
also reduces their operational costs by buying livestock feed or seeds in bulk at reduced
prices. The member-driven enterprises have the potential to promote the fullest possible
participation in the economic and social development of local communities across the
globe.
The main task of production management in agricultural enterprises is to build
management systems that ensure that the necessary actions and procedures are
performed to obtain a market result from the operation of the enterprise’s operating
system. The problem of managing crop production is quite relevant today, since most
agricultural enterprises, switching exclusively to the production of crop production only,
do not comply with the recommended technologies for growing crops, violate the
science based foundations of farming, which is associated with the lack of modern
material technical base, and the difficult financial and economic situation of most
farmsteads and especially insufficient level of managerial work in the field of crop
production.
In addition to food production, agriculture also contributes to various other aspects of
our daily lives. For example, the cotton used to make our clothes comes from
agricultural crops, and the wood used in construction and furniture is sourced from
forests managed through forestry practices. Moreover, agriculture provides employment
opportunities for millions of people worldwide, from farmers and farmworkers to
agricultural scientists and researchers.
Furthermore, agriculture impacts our environment and ecosystem in significant ways.
Sustainable agricultural practices help conserve natural resources, protect biodiversity,
and mitigate climate change. By understanding the importance of agriculture in our daily
lives and supporting sustainable farming practices, we can ensure a better future for
generations to come.
 Republic of the Philippines
Province of Cagayan
Tuguegarao City
Articles of Cooperative
Harvesting Hope Agricultural Cooperative

KNOW ALL MEN BY THESE PRESENTS:

We, the undersigned Filipino citizens all of legal and residents of the Philippines, have
agreed to form primary Agriculture Cooperative, under the laws of the Republic of the
Philippines, particularly R.A 9520.

Article I

NAME OF THE COOPERATIVE

That the name of the cooperative shall be HARVESTING HOPE AGRICULTURAL

COOPERATIVE

Article II

PURPOSE & OBJECTIVES

That the purpose for which this Cooperative is formed are:

a. Increased income of members and strengthening of their purchasing
power and capital formation capacity;
b. Marketing of agricultural products and supply of production materials;
c. Promotion of the cooperative movement to improve the economic and
social status of rural community residents;
d. Continuous cooperative education for cooperative members, directors,
personnel, and members of various committees within cooperatives;
e. Cooperation with cooperatives at hamlet, provincial, regional and national
levels.

That the objectives for which this Cooperative is formed are:

a. To encourage thrift and savings mobilization among members;
b. To provide goods and services and other requirements of the members;
c. To undertake re-lending activities;
d. To promote the cooperative as a “Way of Life” for improving the social and
economic well-being of that people;
e. To do any related activity of the members, improve social and/or economic
well-being under a truly just democratic society;
f. To work with the cooperative movement, non-governmental and
government organization/entities in the promotion and development of
cooperatives and in carrying out government policies;
g. To undertake other activities for the effecti0ve and efficient implementation
of the provision of the Cooperative Code.

Article III

TERM OF EXISTENCE
 That the term for which this Cooperation shall exist is 50 years from the date of its
registration with the Cooperative Development Authority.
Article IV

AREA OF COOPERATION

That this Cooperative shall operate within and its principal office shall be located at City
Agriculturist Office, Tuguegarao City Cagayan.

Article V

COMMON BOND MEMBERSHIP

That the common bond membership of this Cooperative is associational and shall be
open to all natural persons who are Filipino citizens, of legal age, with the capacity to
contract, possess all the qualifications, and none of the disqualification, provided for in
the by-laws.

Article VI

NAMES, NATIONALITY AND ADDRESS OF COOPERATORS

That name, nationality and address of Cooperators are as follows:

NAME NATIONALITY ADDRESS

1. Francez T. De Leon Filipino San Gabriel, Tuguegarao City
2. Shiela M. Kirikiri Filipino Buntun, Tuguegarao City
3. Jasmin J. Rumusud Filipino Carig, Tuguegarao City
4. Angel A. Serador Filipino Namabbalan Norte, Tuguegarao City
5. Andrea T. Taccad Filipino Caggay, Tuguegarao City
6. Ayessa Joy Z. Narag Filipino Carig, Tuguegarao City
7. Jayca T. Tappa Filipino Tanza, Tuguegarao City
8. Annaliese R. Juarez Filipino Bagay, Tuguegarao City
9. Roseanne J. Aranjuez Filipino Annafunan, Tuguegarao City
10. Freya D. Cuevas Filipino Bagay, Tuguegarao City
11. Troy E. Salazar Filipino Caggay, Tuguegarao City
12. Solanna N. Galvez Filipino Capatan, Tuguegarao City
13. Raoul C. Riego Filipino Atulayan, Tuguegarao City
14. Jacob A. Buenaventura Filipino Annafunan, Tuguegarao City
15. Antonious L. Marcadejas Filipino Atulayan, Tuguegarao City

Article VII

BOARD OF DIRECTORS

That the number of Directors of this Cooperative shall be seven (7) and the names,
citizenship, and residence of the founding directors who are to serve until their
successors shall have been elected and qualified as provided in the by-laws are:

NAME NATIONALITY ADDRESS POSITION

1. Andrea L. Taccad Filipino Caggay, Tuguegarao City Chairperson
2. Shiela M. Kirikiri Filipino Buntun, Tuguegarao City Vice Chairperson
3. Jasmin J. Rumusud Filipino Carig, Tuguegarao City Secretary
4. Angel A. Serador Filipino Namabbalan Norte, Tuguegarao City Treasurer
5. Francez T. de Leon Filipino San Gabriel, Tuguegarao City Auditor
6. Ayessa Joy Z. Narag Filipino Carig, Tuguegarao City Director for Membership
7. Jayca T. Tappa Filipino Tanza, Tuguegarao City Director for Community
Relations

Article VIII

CAPITALIZATION

The authorized share capital of this cooperative is Four Million Pesos (4,000,000) and
said capital is divided into Ten Thousand (10,000) common shares with a par value of
Four Hundred Pesos (400).

Article IX

SUBSCRIBED AND PAID-UP SHARE CAPITAL

That at least twenty-five percent (25%) of the authorized share capital has been
subscribed at least twenty-five percent (25%) total subscription has been paid by the
following member subscribers: (The minimum total paid-up common share is 250,000
and the subscribed capital is 1,000,000).

NAMES AMOUNT OF NUMBERS OF AMOUNT OF NUMBERS OF

SUBSCRIBED SHARES SHARES PAID SHARE PAID
CAPITAL SUBSCRIBED
1. Francez T. de Leon P 20,000 50 P 8,000 20
2. Shiela M. Kirikiri P 36,000 90 P 28,000 70
3. Jasmin J. Rumusud P 40,000 100 P 34,000 85
4. Angel A. Serador P 60,000 150 P 40,000 100
5. Andrea T. Taccad P 66,000 165 P 46,000 115
6. Ayessa Joy Z. Narag P 46,000 115 P 38,000 95
7. Jayca T. Tappa P 40,000 100 P 34,000 85
8. Annaliese R. Juarez P 24,000 60 P 20,000 50
9.Roseanne J. Aranjuez P 22,000 80 P 24,00 60
10. Freya D. Cuevas P 40,000 100 P 34,000 85
11. Troy E. Salazar P 24,000 60 P 20,000 50
12. Solanna N. Galvez P 20,000 50 P 12,000 30
13. Raoul C. Riego P 26,000 65 P 10,000 25
14. Jacob A. Buenaventura P 48,000 120 P 36,000 90
15. Antonious L. Mercadejas P 76,000 190 P 48,000 120
16. Angelica T. Fernandez P 80,000 200 P 60,000 150
17. Jasper L. Lanog P 34,000 85 P 28,000 70
18. Juancho T. Martin P 38,000 95 P 24,800 83
19. Ruth P. Dela Cruz P 30,000 75 P 24,800 62
20. Leony R. Tumaneng P 39,600 99 P 31,200 78
21. Allan C. Taguiam P 70,000 175 P 40,800 102
22. Jessa P. Patacsil P 72,000 180 P 56,000 140
23. Jehu L. Gomez P 36,000 90 P 38,000 70
24. Pablo S. Sibbaluca P 76,000 190 P 48,000 120
25. Ester T. Lumauan P 100,000 250 P 72,000 180
26. Reuel C. Castro P 26,000 65 P 10,000 25
27. Jamaica M. Balberan P 26,000 65 P 10,000 250
28. Cessie J. Soreno P 72,000 180 P 56,000 140
TOTAL P 1,215,600 3,244 P 886,000 2,550
 Article X

TREASURER

That DELISSA PALMA has been appointed as Treasurer of this Cooperative to act as
such until her successor shall have been elected and qualified in accordance with the
By-Laws. As such, she has been authorized to received payments and issue receipts for
membership fees, share capital, subscriptions and other revenues for and in the name
of this cooperative.

WE, the undersigned cooperator of the Cooperative hereby declare under the penalties of
perjury that this form has been accomplished in good faith, verified by us and to the best
of our knowledge and belief is true. That any misinterpretation made thereon, upon
verification shall be ground for automatic revocation of the Certificate of Registration
issued in connection in therewith.

IN WITNESS WHEREOF, we have here unto signed our name on this 2nd day of April,
2024 in Tuguegarao City, Cagayan, Philippines.

NAME AND SIGNATURE OF COOPERATORS

NAME SIGNATURE
1. Francez T. de Leon
2. Richie M. Lozano
3. Ayessa Joy Z. Narag
4. Leonor P. Laude
5. Alexander L. Dela Cruz
6. Shiela Mae M. Kirikiri
7. Andrea L. Taccad
8. eresa K. Macaslang
9. Jasmin J. Rumusud
10. Salem R. Arellano
11. Remedios A. Mendoza
12. Angel Serador
13. Leony D. Lanog
14. Allan C. Taguiam
15. Angelica P. Guzman
16. Jayca T. Tappa

ARTICLE XI

INSOLVENCY AND DISSOLUTION

INSOLVENCY
In case a cooperative is unable to fulfill its obligations to creditors due to insolvency,
such cooperative may apply for such remedies as it may deem fit under the provisions
of Act No. 1956, as amended, otherwise known as the Insolvency Law.

DISSOLUTION
This Manual provides for the phases of terminating a cooperative’s juridical personality
which includes two (2) major stages, namely: dissolution and liquidation. It also presents
the processes of cancellation of Certificate of Registration and delisting in the registry of
cooperatives with the Cooperative Development Authority.
Section 1. Definition: Dissolution refers to the termination of the juridical
personality of the cooperative through appropriate judicial proceedings, or by an
order of the Authority, or through its own initiative.
Section 2. Modes of Dissolution: The dissolution of a cooperative may either
be voluntary or involuntary. Dissolution is voluntary if it is initiated through the
voluntary decision of the members of cooperatives. There are two (2) manners of
voluntary dissolution, namely: a) where creditors are affected; and b) where
creditors are not affected. Dissolution is involuntary if it is ordered by the
Authority or a competent court having jurisdiction over the cooperatives on
grounds as specified by law, and after due process.
Section 3. Voluntary Dissolution: Voluntary dissolution shall be done by the
member themselves; provided, that when creditors are affected the interest of the
third party shall be protected. The approval of the General Assembly of the
voluntary dissolution shall not restrict or preclude the cooperative to continue the
business for which it was established, except for the following:
a. Refunding of members’ share capital contributions, including the
offsetting against any receivable from the members;
b. Making investments of any kind;
c. Acceptance of share capital and deposits from members;
d. Acceptance of new members;
e. Entering in to a contract of whatever nature;
f. Securing of new loans;
g. Payment of liabilities which have not matured;
h. Payment of per diems, honorarium or allowances of the officers unless
approve by the General Assembly; and
i. Other acts as may be determined by the Authority.

Section 4. Procedural Guidelines:

A. Voluntary Dissolution Without Creditors Affected: The voluntary
dissolution of a cooperative may be initiated through a resolution approved by ¾
of all the members with voting rights present and constituting a quorum to be
held upon call of the directors. The following are the procedural guidelines in
dissolving a cooperative:
1. Conduct of Board meeting and coming up with a Board Resolution
dissolving the cooperative (Form D-01).
2. Board of Directors setting the date, time, and place of the general
assembly meeting.
3. Directing the Secretary to send a written notice of the general
assembly meeting (Form D-02) to each member of record with voting
rights, by personal delivery or registered mail at least thirty (30) days
before the general assembly meeting. The notice shall contain:
i. Agenda;
ii. The date, time and place of the meeting;
iii. The purpose of the meeting which is to discuss the reason/s
for the dissolution of the cooperative, and if such is
approved, to elect a liquidator or liquidators.
4. Publication of the Notice to Dissolve the Cooperative (Form D-03) of the
time, place and subject of the meeting for 3 consecutive weeks in a
newspaper published in the place where the principal office of said
 cooperative is located, or if no newspaper is published in such place, in a
newspaper of general circulation in the Philippines.
5. Conduct of General Assembly Meeting. The General Assembly
approves ((Form D-04) and disapproves the dissolution (Form D-05).
6. Elects or appoints the constitution of the Board of Liquidators, if the
General Assembly approves the dissolution.
7. The members of the Board of Liquidators shall order the management
the temporary suspension of the transactions indicated in Section 5
hereof.
8. The cooperative shall submit two (2) copies of the following
documentary requirements:
a. Board Resolution authorizing the dissolution;
b. Certification of the Board of Directors signed by at least majority
of the Board of Directors and countersigned by the Board
Secretary certifying the approval of the resolution by the
members and to the fact that no third-party creditors will be
affected by the dissolution (Form D-06);
c. Affidavit of Publication (Form (D – 07);
d. General Assembly Resolution containing the names of the
elected or appointed Board of Liquidators (Form D – 08); and
e. Minutes of the General Assembly.
9. The Authority shall issue a Certificate of Dissolution (Form D-09) and
an Order to Commence the Winding Up of Affairs (Form No. D-10) within
thirty (30) days from receipt of the Notice of Voluntary Dissolution from the
cooperative. The Authority shall inquire the financial position of the
cooperative, if it is of the opinion that third parties may be affected by such
dissolution.
10. The Certificate of Dissolution and the Order to Commence the Winding
Up of Affairs shall be posted in accordance with the terms of reference.
11. If after the Authority has issued the Certificate of Dissolution and a
creditor who is prejudiced by such dissolution appears, the Board of
Directors shall be held liable to the creditor for such amount as the creditor
was prejudiced.
12. The voluntary dissolution of a cooperative shall only take effect upon
receipt by the Board of Directors of the Certificate of Dissolution from the
Authority.
13. Upon such receipt, the cooperative, through its Liquidator, shall
proceed with the winding up of the affairs of the cooperative as outlined in
this Manual.
B. VOLUNTARY DISSOLUTION WHERE CREDITORS ARE AFFECTED. In case the
voluntary dissolution will affect creditors and other persons, or when the Authority, motu
proprio, finds that third parties will be affected by such dissolution, the following
procedures shall be followed:
1. Conduct of Board meeting and coming up with a Board Resolution
dissolving the cooperative (Form D-01).
2. Board of Directors setting the date, time, and place of the general
assembly meeting.
3. Directing the Secretary to send a written notice of the general
assembly meeting (Form D-02) to each member of record with voting
rights, by personal delivery or registered mail at least thirty (30) days
before the general assembly meeting. The notice shall contain:
 a. Agenda;
b. The date, time and place of the meeting;
c. The purpose of the meeting which is to discuss the reason/s
for the dissolution of the cooperative, and if such is
approved, to elect a liquidator or liquidators.
4. Publication of the Notice to Dissolve the Cooperative (Form D-03) of the
time, place and subject of the meeting for 3 consecutive weeks in a
newspaper published in the place where the principal office of said
cooperative is located, or if no newspaper is published in such place, in a
newspaper of general circulation in the Philippines.
5. Conduct of General Assembly Meeting. The General Assembly
approves ((Form D-04) and disapproves the dissolution (Form D-05).
6. The Board of Directors shall prepare and file a verified petition to
dissolve the cooperative with the Authority (Form No. D-11). The said
petition shall be in writing, signed by at least a majority of the members of
the Board of Directors or other officers managing its affairs, verified by its
Chairperson or Board Secretary or one of its directors and shall set forth
all claims and demands against it and that its dissolution was resolved
upon by the affirmative votes of at least three-fourths (3/4) of all the
members with voting rights, present and constituting a quorum at a
meeting called for that purpose, and containing the documents listed
under Number 8 of item “A”.
7. The Authority shall issue an Order containing the following (Form D-12):
a. Affirmation of sufficiency in form and substance;
b. The purpose of the Petition;
c. The period to file objection or opposition to dissolve the
cooperative which shall not be less than thirty (30) days nor
more than sixty (60) days reckoning from the date of the
filing of the Petition.
8. The Petitioner at its expense, shall publish a copy of the order at least
once a week for three (3) consecutive weeks in a newspaper of general
circulation published in the municipality or city where the principal office of
the cooperative is situated or in the absence of such local newspaper, in a
newspaper of general circulation in the Philippines.
9. The Petitioner shall likewise the effect of the posting of the copy of the
Order for three (3) consecutive weeks in three (3) public places in the
municipality or city where the cooperative office is located.
10. Upon expiry of the five (5) day notice to file objection, the Authority
shall proceed to hear the petition and try any issue raised in the objection
filed.
11. Conduct of Hearing. During the hearing, all parties shall be given the
opportunity to present their objections and defend their positions. The
Authority shall act as the final arbiter of all issues raised. The parties may
present their evidence and seek their admission as exhibits. As far as
practicable, the Authority shall not entertain any postponement in order to
terminate the proceedings without further delay.
12. Issuance of Order of Dissolution and Winding-Up. The Authority shall
terminate the hearings and issue the Order of Dissolution (Form No. D14)
to the cooperative.
13. Sending of the Order. The Authority shall send the Order of Dissolution
either by personal delivery or through a registered mail within ten (10)
days upon issuance thereof.
 14. Upon receipt of above Order, the cooperative, through its Liquidator,
shall proceed with the win.

A. INVOLUNTARY DISSOLUTION BY THE COURT

1. A competent court of proper jurisdiction may dissolve a cooperative only after due
notice and hearing based on the following grounds:
a. Violation of any law, regulations or provisions of its by-laws; and
b. Insolvency, as defined under the Insolvency Law (Act No. 1956, as
amended).
2. Upon receipt of final and executory decision of the court, the Authority shall issue an
Order to proceed with the winding up of the affairs of the cooperative as outlined in this
Manual.

B. INVOLUNTARY DISSOLUTION BY THE AUTHORITY

The Authority may order in writing that the cooperative be dissolved for any of the
causes enumerated in Articles 53, 67 and 68 of RA 9520.

ARTCILE XII

ALLOCATION AND DISTRIBUTION OF NET SURPUS

At the end of fiscal year, the Cooperative shall distribute net surplus as follows:

1. An amount for the reserve fund which shall be at least ten percent (10%) of the
net surplus:
a. The reserve fund shall be used for the stability of the cooperative and
to meet net losses in its operations. The general assembly may
decrease the amount allocated to the reserve fund when reserve fund
already exceeds the share capital.
b. Any sum on items previously charged to the reserve fund shall be
credited to such fund.
c. The reserve fund shall not be utilized for investment, other than those
allowed in this Code. Such sum of the reserve fund in excess of the
share capital may be used at any time for any project that would
expand the operations of the cooperative upon the resolution of the
general assembly.
d. Upon the dissolution of the cooperative, the reserve fund shall not be
distributed among the members. The general assembly may resolve:

i. To establish usufructuary trust fund for the benefit of any

federation or union to which the cooperative is affiliated; and
ii. To donate, contribute, or otherwise dispose of the amount for
the benefit of the community where the cooperative operates. If
the members cannot decide upon the disposal of the reserve
fund, the same shall go to the federation or union to which the
cooperative is affiliated.

2. An amount for the education and training fund, which shall not be more than ten
per centum (10%) of net surplus. The by-laws may provide that certain fees or
fines or a portion thereof be credited to such fund.
a. Half of the amount for the education and training fund annually under this
subsection may be spent by the cooperative for education and training
and other purposes; while the other half shall be credited to the education
and training fund of the respective apex organization of which the
 cooperative is a member. An apex organization may be a federation or
union.
b. Upon the dissolution of the cooperative, the unexpended balance of the
education and training fund appertaining to the cooperative shall be
credited to the cooperative education and training fund of the
abovementioned apex organization.

3. An amount for the community development fund, which shall not be less than
three per centum (3%) of the net surplus. The community development fund shall
be used for projects or activities that will benefit the community where the
cooperative operates.

4. An optional fund, a land and building, and any other necessary fund the total of
which shall not exceed seven per centum (7%).

5. The remaining net surplus shall be made available to the members in the form of
interest on share capital not to exceed the normal rate of return on investments
prescribed by CDA and patronage refunds: Provided, that any amount remaining
after the allowable interest and the patronage refund have been deducted shall be
credited to the reserve fund.

The sum allocated for patronage refunds shall be made available at the same rate
to all patrons of the cooperative in proportion to their individual patronage:
Provided, that:

a. In the case of a member patron with paid-up share capital contribution,

his proportionate amount of patronage refund shall be paid to him unless
he agrees to credit the amount to his account as additional share capital
contribution;
b. In the case of a member patron with unpaid share capital contribution, his
proportionate amount of patronage refund shall be credited to his account
until his share capital contribution has been fully paid.
 BY LAWS OF THE
HARVESTING HOPE AGRICULTURE COOPERATIVE

KNOW ALL MEN BY THESE PRESENTS:

We, the undersigned Filipino citizens all of legal and residents of the Philippines, have
agreed to form primary Agriculture Cooperative, under the laws of the Republic of the
Philippines, particularly R.A 9520.

Section 1: Qualifications of Membership

The membership of this Cooperative is open to any natural person, Filipino

citizen, of legal age, with capacity to contract, working and/or residing from the area of
operation as stated in the Articles of Cooperation, and has the following qualifications:

a. Completed the prescribed Pre-Membership Education Training;

b. Undertook to uphold the By-Laws, policies, guidelines, rules, and
regulations promulgated by the Board of Directors and General Assembly.
c. Paid the membership fee of Php 200.00

Section 2: Rights and Liabilities of Membership

 Rights of a Regular Member:

A regular member shall have the following rights:

a. Participate and vote on all matters deliberated upon during General

Assembly meeting;
b. Seek any elective or appointive position, subject to provisions of this By-
Laws and Cooperative Code of the Philippines.
c. Avail himself of the services of the Cooperatives, subject to certain
conditions as may be prescribed by the Board of Directors;
d. Inspect and examine the books of accounts, the minutes, the share,
register, and other records of Cooperatives during offices hours: and
e. Such other rights and privilege as may be provided by the General
Assembly.

 Rights of an Associate Member:

Every associate member shall have the rights to receive interest on his/her
savings and time deposit.

 Liability of Member:
A member shall be liable for the debts of the Cooperatives only to extent of his
subscribed capital.

Section 3: Duties and Responsibilities of a Member.

Every member shall have the following duties:

a. Pay the installment of his share capital subscription as it falls due and to
participate in the capital build-up and mobilization activities of the
cooperatives;
b. Patronize the cooperative’s businesses and services;
 c. Participate in the membership education programs;
d. Attend and Participate in the deliberation of all matters taken during
General Assembly meetings;
e. Observe and obey all lawful orders, decisions, rules, and regulations
adopted by the Board of Directors and the General Assembly; and
f. Promote the goals and objection of the Cooperative, the success of its
business, the welfare of its members and the cooperative movement in
general.

Section 4: Termination of Membership

Termination of membership may be automatics, voluntary or involuntary. It shall

have the effect of extinguishing all rights of a members in the Cooperative subject to the
provisions of Section 13 of this By-laws may be provided by the General Assembly.

a. Automatic Termination of Membership

The death or insanity of a member shall be considered an automatic
termination of his/her membership in the Cooperative: Provided,
however, that in case of death or insanity of a member of a
Cooperative, the next-of-kin shall assume the duties and
responsibilities of the original member.
Failure of the associate member to meet the minimum requirement of regular
membership, to continue to patronize the products and services of the Cooperative for
two (2) years, and signify his/her intention to become regular member shall
automatically terminate his/her membership.
b. Voluntary Termination
A member may, for any valid reason, withdraw his/her membership
from the Cooperative by giving a sixty (60) day notice to the Board
of Directors.

c. Involuntary Termination
A member may be terminated by a vote of the majority of all the
members of the Board of Directors for any of the following causes:

i. has not patronized the service(s)/business(es) of the

Cooperative as provided for in the policies of the
cooperative;
ii. has continuously failed to comply with his/her obligations
as provided for in the policies of the Cooperative;
iii. has violated any provision of this By-laws and the policies
of the Cooperative; and
iv. for any act or omission injurious or prejudicial to the
interest or the welfare of the Cooperative, as defined by
the General Assembly.

Section 5: Transfer of Share

The conditions under which the transfer of share or interest of the members shall be
permitted:

a. Minimum holding period

The bylaws require members to hold their shares for a minimum period
before they can be transferred. This could be one year or up to more
than five years. (5 years)
 b. Transfer to approved recipient
The bylaws restrict transfers to only those who are eligible for
membership in the cooperative to maintain its membership
requirements.
c. Board Approval
The bylaws require the board of directors to approve any transfer of
shares or interest. This allows the board to ensure the transferee
meets membership qualifications and there are no outstanding debts to
the cooperative.
d. Debt settlement
The bylaws require any outstanding debts to the cooperative to be
settled before a member can transfer their shares or interest.
e. Preemptive right
The bylaws grant existing members a preemptive right to purchase
shares offered for transfer before they are offered to outsiders to allow
members to maintain control of the cooperative’s ownership.

Section 6: Rules and Procedures in the agenda, place and manner of calling,
conducting meetings, quorum, voting systems and other matters

a. Call to order;
b. Roll call;
c. Proof of due notices;
d. Declaration of presence of quorum;
e. Consideration of the minutes of last regular assembly meeting;
f. Matters arising from the minutes;
g. Unfinished business;
h. Election of directors and committee members;
i. New business;
j. Other matters, and
k. Adjustments

 Quorum.
During regular or special general assembly meeting, ¾ of the total number
of members entitled to vote shall constitute a quorum.

 Voting System.
Only members entitled to vote shall be qualified to participate and vote in
any general assembly meeting. A member is entitled to one vote only
regardless of the number of shares he owns.

 Conducting Meeting.
Meetings shall be conducted through mails.

 Time and Place.

Meetings will start at 9:00 in the morning at City Agriculturist Office,
Tuguegarao City.

Section 7: Powers and Duties of the General Assembly, Board of Directors,

Committees and the Officers, and their Qualifications and Disqualifications.

 Powers of the General Assembly

Subject to the provisions of the Cooperative Code of the Philippines and the
rules issued thereunder, the General Assembly duly assembled shall have
the following powers:
 a. To adopt and amend its Article of Cooperation and By-laws in
accordance with law;
b. To elect, appoint or remove for cause any member of the Board of
Directors, officer or committee member of the cooperative.
c. To review, approve, modify or reject development plans and programs
of the cooperative including annual budget.
d. To review and pass upon the reports of the Board of Directors, officers
and committees;
e. To review, approve, modify or reject any substantial change in the
financial and operational policies of the Cooperative;
f. To adopt a cooperative seal and exercise all other power as may be
authorized by law.

 Powers and Duties of the Board.

The Board of Directors shall direct and supervise the business, manage the
property of the Cooperative and may, by resolution, exercise all such powers
of the Cooperative as are not reserved for the general assembly under this-
bylaws and the Cooperative Code of the Philippines.

 Qualifications.
No member shall be elected as a member of the Board of the Directors or any
committee unless he is entitled to vote and has the following qualifications:

a. Member in good standing in one (1) year;

b. Not delinquent in the payment of their loans and other obligations to
the cooperative; and
c. Must be present during the general assembly and the election of
officers so that they can personally attest to their willingness or
unwillingness to serve the cooperative.

 Disqualifications.
Any member who is under any of the following circumstances shall be
disqualified to be elected as a member of the Board of the Directors or any
committee, or to continue as such:
a. Holding any elective position in the government, except that of
barangay officials;
b. Having served as director of the Cooperative for three (3) consecutive
terms;
c. Having direct or indirect personal interest with the business of the
Cooperative;
d. Having absent for three (3) consecutive regular meetings without
reasonable cause;
e. Being an official or employee of the Cooperative Development
Authority; and;
f. Having been disqualified by law, to wit:

i. Any person finally convicted judicially of an offense involving

moral turpitude, fraud, embezzlement, theft, estafa,
counterfeiting, misappropriation, forgery, false oath or other
fraudulent act or transgression;
ii. Any person judicially declared to be insolvent;
iii. Convection by final judgement of an offense punishable for
a period exceeding six (6) years.
 Officers and their Duties

The cooperative shall have a Chairman, Vice-Chairman, Treasurer and a

Secretary who shall serve according to the functions of their respective
officers as follows:

 Chairman – the Chairman shall:

a. Preside over all meetings of the cooperative and of the Board of Directors;
b. Sign all share certificates including fund certificates, contracts and other
instruments or paper essential to the operations of the Cooperative; and
c. Perform such other necessary functions, subject to the restrictions as
may be imposed by the Board of Directors or the general assembly.

 Vice-Chairman

In the absence or incapacity of the Chairman, the Vice-Chairman will take

charge the duties and responsibilities of the Chairman; provided, that in case
of death, resignation, removal or permanent incapacity of the Chairman, the
Board of Directors may elect a new Chairman. The Vise-Chairman of the
Board shall serve as ex-officio chairman of the Education and Training
Committee.

 Treasurer – the Treasurer shall:

a. Take custody of all money, securities and papers acquired by the

cooperative, and maintain a complete records of all its functions;
b. Keep a complete record of its cash transactions for the establishment of
proof of his cash position at any given time and date;
c. Pay all financial obligations incurred by the Cooperative as approved by
the Manager and/or the Board of Directors;
d. Render report and certify the correctness of the cash position of the
Cooperative in all financial statements and other reports submitted to the
Board of Directors, the general assembly and the Cooperative
Development Authority.
e. Turn over to his successor all money, securities, papers, books and other
properties belonging to the Cooperative in his possession upon the
expiration/termination of his term of office;
f. Act as a Secretary in case the latter’s absence or incapacity to perform his
duties; and
g. Perform such other duties as the Board of Directors may prescribe.

 Secretary – the Secretary shall:

a. Keep and maintain a complete registry of all members and

records/minutes of all meetings of the Board of Directors and the General
Assembly;
b. Give notice of all meetings called;
c. Keep and maintain the Share and Transfer book and serve as the
custodian of all corporate seal of the cooperative;
d. Turn over his successor all books, records and other properties belonging
to the cooperative in his possession upon the expiration/termination of his
term of office; and
e. Act as Treasurer in case the latter’s absence or inability to perform his
duties, and perform such other duties as the Board of Directors may
prescribe.
Section 8: Source of Funds.

The cooperative may derive its funds from any or all of the sources provided in
Article 73 of the Cooperative Code.

 Revolving Capital and Continuous Build-up.

In order to strengthen the capital structure of the Cooperative, the general
assembly may authorize the Board of Directors to raise revolving capital
by deferring the payment of patronage refunds and interest on share
capital, or such other schemes as may be legally adopted. To implement
this provision, the Board of Directors shall issue a Revolving Capital
Certificate with serial number, name, rate of interest, date of retirement,
and such other rights and privileges or restrictions as may be deemed just
and equitable.

Section 9: Investment of Capital.

The Cooperative may invest its capital in any manner authorized by law upon
approval by the general assembly.

The Cooperative may invest its capital in any or all of the following:
a. Shares or debentures or securities of any secondary cooperative;
b. Any reputable bank including Cooperative Banks or any secondary
cooperative;
c. Securities issued or guaranteed by Government;
d. Real Estate primarily for the use of the Cooperative or its members; or
e. In any other manner approved by the General Assembly.

Section 10: Accounting System.

The Cooperative shall keep, maintain and preserve all its books of accounts and
other financial records in accordance with generally accepted accounting
principles and practices applied consistently from year to year, and subject to
existing rules and laws.

Section 11: Borrowings.

The Cooperative may borrow money from any source at the best terms and
conditions available and in the amount that may be needed. The total
outstanding borrowings from any source shall not exceed twenty percent (20%)
of the total assets.

Section 12: Allocation and Distribution of Net Surplus.

At the end of fiscal year, the Cooperative shall distribute net surplus as follows:

1. An amount for the reserve fund which shall be at least ten percent (10%) of the
net surplus:
a. The reserve fund shall be used for the stability of the cooperative and
to meet net losses in its operations. The general assembly may
decrease the amount allocated to the reserve fund when reserve fund
already exceeds the share capital.
b. Any sum on items previously charged to the reserve fund shall be
credited to such fund.
 c. The reserve fund shall not be utilized for investment, other than those
allowed in this Code. Such sum of the reserve fund in excess of the
share capital may be used at any time for any project that would
expand the operations of the cooperative upon the resolution of the
general assembly.
d. Upon the dissolution of the cooperative, the reserve fund shall not be
distributed among the members. The general assembly may resolve:

i. To establish usufructuary trust fund for the benefit of any

federation or union to which the cooperative is affiliated; and
ii. To donate, contribute, or otherwise dispose of the amount for
the benefit of the community where the cooperative
operates. If the members cannot decide upon the disposal of
the reserve fund, the same shall go to the federation or
union to which the cooperative is affiliated.

2. An amount for the education and training fund, which shall not be more than ten
per centum (10%) of net surplus. The by-laws may provide that certain fees or
fines or a portion thereof be credited to such fund.
a. Half of the amount for the education and training fund annually under
this subsection may be spent by the cooperative for education and
training and other purposes; while the other half shall be credited to
the education and training fund of the respective apex organization of
which the cooperative is a member. An apex organization may be a
federation or union.
b. Upon the dissolution of the cooperative, the unexpended balance of
the education and training fund appertaining to the cooperative shall
be credited to the cooperative education and training fund of the
abovementioned apex organization.

3. An amount for the community development fund, which shall not be less than
three per centum (3%) of the net surplus. The community development fund shall
be used for projects or activities that will benefit the community where the
cooperative operates.

4. An optional fund, a land and building, and any other necessary fund the total of
which shall not exceed seven per centum (7%).

5. The remaining net surplus shall be made available to the members in the form of
interest on share capital not to exceed the normal rate of return on investments
prescribed by CDA and patronage refunds: Provided, that any amount remaining
after the allowable interest and the patronage refund have been deducted shall be
credited to the reserve fund.

The sum allocated for patronage refunds shall be made available at the same rate
to all patrons of the cooperative in proportion to their individual patronage:
Provided, that:

a. In the case of a member patron with paid-up share capital

contribution, his proportionate amount of patronage refund shall be
paid to him unless he agrees to credit the amount to his account as
additional share capital contribution;
b. In the case of a member patron with unpaid share capital contribution,
his proportionate amount of patronage refund shall be credited to his
account until his share capital contribution has been fully paid.

Section 13: Amendments.

Amendments to the Article of Cooperation and this Bylaws may be adopted by at

least two-thirds (2/3) votes of all members entitled to vote at any regular or
special general assembly called for the purpose without prejudice to the rights of
 the dissenting members to withdraw their membership under the provisions of
the Cooperative of the Philippines.

Section 14: Conciliation Procedures.

As far as practicable, all intra-cooperative disputes shall be settled within the

Cooperative. For this purpose, the Board of Directors within fifteen (15) days
from registration hereof with the Authority shall prescribe appropriate Rules of
Conciliation Procedure for the proper and orderly disposition of cooperative
dispute.

Section 15: Other matters incident to the purposes and activities of the
cooperative.

 Community Engagement
a. Cooperatives frequently spearhead initiatives focused on
community development;
b. Through activities like health camps, educational programs and
environmental awareness campaigns.
c. Cooperatives enhances the welfare of their members and the
surroundings community, showcasing the power of collaborative
efforts for positive change.

 Capacity Building
a. Cooperatives prioritize investing in training and capacity-building
programs.
b. Initiatives equip members with knowledge about cooperative
principles, financial literacy, and entrepreneurship.
c. Cooperatives enhancing the skills and expertise of members,
capacity and building ensures the long-term success of the
cooperative.

 Social Responsibility
a. Cooperatives place a strong emphasis on social responsibility by
advocating for fair, trade, ethical conduct, and sustainable
development.
b. They actively support local artisans, farmers and marginalized
groups, contributing to the overall well-being of communities.