July 6

WOMEN’S AFFAIRS BUSINESS

2015
All wood works CARPENTRY
ORIGIN OF, AND BACKGROUND TO,
PROJECT SUBMISSION
The idea of establishing the company originated after attending the workshop
addressing the potential business that could be established in Botswana addressed
by Monarch Community Development Centre. We realized that they is shortage of
Toilet paper companies that originate from Botswana hence a decision was taken
to establish a toilet paper processing company.

As mentioned the company will be manufacturing and distributing toilet paper as

finished goods to various institutions in Botswana.

This company is made up of 5 individuals, 5 females this company was officially

registered in 2013, the gathering of members started towards the end of 2012.

This company is influenced by the existence at a potential market share that is not
yet met. Also they is high unemployment rate in the locale which needs to be
addressed and the founders wanted to contribute towards the development towards
the local infrastructure and improve their lively wood.

The current situation stands that most of the products are imported from outside
hence the prices are high, this limit the purchasing power of local people, also
since the products are imported they only serve to gain money from the local
community and not returning anything, also they do not provide any employment
which contribute to unemployment, also the absence of the manufacturing plant
limit the number of people to be hired further more limiting employment
opportunities.

The applicants intend to establish a company that will empower woman

economically; pioneer the production process of toilet paper North East, thus will
contribute to the infrastructure development, decrease unemployment, and devise
the local and national economy.
The concept of the project is to create employment, diversify the local economy
and contribute to the development at the local infrastructure and also inspire other
local citizens to venture into project making business which will revitalize the
spirit of Ipelegeng and reduce the dependency in government handouts among

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Batswana, this aims are online with the priorities of the national government and
subsequent sectors.

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PROJECT GOALS AND OBJECTIVES

The goals at the project is to empower woman through the creation at employment
for them which will help balance the equality at gender among man and woman
develop the local economy through employment and also develop the local
infrastructure.

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 SUMMARY OF INPUTS

BUDGET
DESCRIPTION QUANTITY COST PER TOTAL
UNIT
EQUIPMENT
Table s/back steel 5 2,700.00 13,500.00
Apron material 10 70.00 700.00
PVA Glue 10 174.06 1949.51
Gum boots 26 162.00 4,212.00
White overall 12 195.00 2,340.00
Dust coat 5 185.00 925.00
Vanish 10 245.49 2749.50
Paint 20 98.17 2199.00
Petrol generator 1 23,256.53 23,256.53
Cash register 1 1,360.00 1,360.00
Computer set 1 7,500.00 7,500.00
Office desk 5 400.00 2,000.00
Workshop chairs 10 90.00 900.00
Packaging material 1 7,000.00 7,000.00
Water Tank 10000ltr 1 7,000.00 7,000.00
Compress 150 L matair 3HP 1 7159.10 6013.65
B/DRIV
Compress 2Hp 50L 1 1901.20 1597.01

Ryob tab/saw 1 2883.35 2422.01

Planer auto industrial 1 19806.85 16637.76
Hit DR DV18V 1 1541.60 1294.94
Hit DR VTP16A 1 5769.50 4846.39
Hit J/Saw 20 2339.45 1965.14
Melamine board supe 20 350.00 7 840.00
Melamine board black CH 20 580.00 12 992.00
Melamine board Memphis 20 570.00 12 768.00
Melamine board cherr 20 570.00 12 768.00
Melamine board royal 20 570.00 12 768.00
Cut melamine board 100 20.00 2 240.00
Hinge Str metal hinge &plate cabex 50 5.90 660.80

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Hanging aluminum rail 50 35 1 960.00
Hanging aluminum rail holders 25 1.00 28.00
288 Mild Steel Bar Handle 100 32.77 3 670.24
Total 250 000
FINANCIAL PROJECTIONS
PRODUCTION FORECAST

(Taking into account your estimated monthly working capital, the skills and or
competency level of your employees, your production schedules, and machinery
capacity what will be a reasonable number of goods/ services you expect to
produce on a monthly basis?)

Good/ Services Weekly Production Total

1 2 3 4
Dining tables 10 10 10 10 40
Chest of drawers 5 5 5 5 20
Coffee tables 10 10 10 10 40
Wall unit 5 5 5 5 20
Fitted kitchen unit 1 1 1 1 4
Chairs 20 20 20 20 80
Benches 15 15 15 15 60
Total 262

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 SALES FORECAST

(Taking into account your estimated monthly production, customers’ purchasing

power, and existing competition how much do you expect to generate from sales
on a monthly basis?)

Good/ Services Weekly Sales Quantity Unit Price Amount

1 2 3 4 (P) (P)
Dining tables 10 10 10 10 40 250 10 000
Chest of drawers 5 5 5 5 20 1 000 20 000
Coffee tables 10 10 10 10 40 250 10 000
Wall unit 5 5 5 5 20 2 000 40 000
Fitted kitchen unit 1 1 1 1 4 1900 7600
Chairs 20 20 20 20 80 100 8 000
Benches 15 15 15 15 60 300 18 000
Total Sales Revenue 116 300

Year one

Good/ Services Monthly Sales Quantity Unit Price Amount

1-3 4-6 5-9 10-12 (P) (P)
Dining tables 30 30 30 30 120 250 30 000
Chest of drawers 15 15 15 15 60 1 000 60 000
Coffee tables 60 60 60 60 240 250 60 000
Wall unit 15 15 15 15 60 2 000 120 000
Fitted kitchen unit 12 12 12 12 48 1900 91 200
Chairs 50 50 50 50 200 100 20 000
Benches 35 35 35 35 140 300 42 000
Total Sales Revenue 423 200

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Year two

Good/ Services Monthly Sales Quantity Unit Price Amount

1-3 4-6 5-9 10-12 (P) (P)
Dining tables 90 90 90 90 720 250 180 000
Chest of drawers 20 20 20 20 80 1 000 80 000
Coffee tables 65 65 65 65 260 250 65 000
Wall unit 20 20 20 20 80 2 000 160 000
Fitted kitchen unit 12 12 12 12 48 1900 91 200
Chairs 60 60 60 60 240 100 24 000
Benches 45 45 45 45 180 300 54 000
Total Sales Revenue 654 200

Year three

Good/ Services Weekly Sales Quantity Unit Price Amount

1-3 4-6 5-9 10-12 (P) (P)
Dining tables 100 100 100 100 400 250 100 000
Chest of drawers 30 30 30 30 120 1 000 120 000
Coffee tables 75 75 75 75 300 250 75 000
Wall unit 30 30 30 30 120 2 000 240 000
Fitted kitchen unit 20 20 20 20 80 1900 152 000
Chairs 70 70 70 70 280 100 28 000
Benches 60 60 60 60 240 300 72 000
Total Sales Revenue 787 000

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APPLICANT’S CONTRIBUTION

As the company founders we can only afford to contribute reliable services and
good customer serving.

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NAME IN FULL DATE OF OMANG CONTACT POSITION PERCENTAGE GENDER
BIRTH NO NO OF SHARES
DIRECTOR/ 20%
Chair person
Vice Chairperson/ 20%
DIRECTOR
Secretary / 20%
DIRECTOR
Marketing 20%
secretary/
DIRECTOR
Treasure 20%
/DIRECTOR

BUSINESS MEMBERSHIP / SHAREHOLDING TABLE

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FUNCTIONAL RESPONSIBILITY

POSITION/ FUNCTIONAL AREA REQUIRED COMPETENCIES

NAME

 Organizes and leads the meeting

 Oversees all company executive proceedings Chairperson
 Represent the company outside

 Performs all duties of the chairperson in his/ Vice chairperson

her absence

 Records the minutes of the meeting

 Arranges the meetings Secretary
 Keeps all the company documents except
financial documents

 Spear heads the marketing strategies

 Access the market prices and establish the Marketing secretary
company
 Establish the market of the company

 Keeps and manages finances and financial Treasure

records

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 Lead the budgetary proceedings

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MARKETING AND MARKET RESEARCH

Market Size: According to our production forecast our company will afford to
produce 400 products in a month that will be sold at prices ranging between P 250
and P3000.

Competitors: Currently in our intended area of operation there is no business of

toilet paper manufacturing and people buy similar products from outside at higher
costs.

Marketing Strategy:
 Our Company has adopted the use of quality raw materials
 All members are all experienced and skilled.

Distribution Channel: Our products will reach the market through deliveries and
sometimes it will depend on customer’s wishes.

Supply Channel: We have seven (7) local suppliers of raw materials

Pricing Strategy: The prices will be reasonable and determined by the costs of
raw materials. They will be ranging between P250 to P3 000.

Promotions/ advertising: The company products will be advertised through

electronic media (radio and television), Fliers, bill boards and business cards.

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PROPOSED APPROACH TO MONITORING

The key indicators of project include the rate of production on monthly and annual
basis, the financial statement on weekly, monthly and annual basis, also the survey
will be done to indicate the customer satisfaction and also to measure the quality of
products on its customers.

External evaluators such as human’s affairs department, consumer fairs and plate
and local enterprises. Authority will be invited to give their professional progress
evaluations.

The chairperson will provide final synthesized report. The marketing secretory will
give the market share research report and companies innovation strategy and price
position report; the treasure will give the financial report including the debts and
credit status.

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IMPLEMENTATION PROCESS

The company will consist at the following positions, chairperson, vice chairperson,
secretary, marketing secretary, treasurer. These roles are instant to help with the
management of the company since the directors will have equal share.

CHAIRPERSON: The chairperson:

 Chairs all the meetings,
 Organize meeting and overseas all the company
executive proceedings.
 Represent the company in official meetings
 Spear head the marketing strategy
 Will do all such duties that will be provided by a code of
proceedings for this company.

VICECHAIRPERSON: The vice chairperson

The duties of the chairperson will be to deputize the chairperson and perform all
duties as assigned as assigned by the chairperson or board of directors.

SECRETARY: The secretary:

 Will be responsible for recording all minutes
 Will be keeper of all company documents except
financial records
 Will be the implementing person in terms of meeting
organization
 Produce the agenda as stipulated by the chairperson
and/ board.
 The secretary position is a hub of communication for
the company with itself or with external interties
 Accompany the chairperson in all official meetings
 Chairs the meeting in the absence of the chairperson
and the vice chairperson.
 She / he will also carry out such duties as prescribed in
the code of proceedings.

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MARKETING SECRETARY: She/ he,
 As the name entails; she / he will be concerned with
marketing the company and maintenance of the
company.
 Spear head the pricing and promotional strategy for the
company
 Initiate the innovational ideas for the company to excel
in the market.

TREASURER: The person on this position is;

 The bearer of financial records
 Control financial transactions
 He/she is the co-signatory with the chairperson in
financial dealings.
 Lead the budgetary proceedings and advices the board
on finance dealings.

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 PROPOSED APPROACH TO MONITORING

The key indicators of project progress include:

 The rate of production on monthly and yearly basis

 The financial statement on weekly
 Monthly and yearly basis
 Also survey will be done to indicate the customer satisfaction and to
measure the product quality on its customers.
 External evaluators such as woman’s affairs department and local enterprise
will be invited to give professional progress evaluation.
 The person will provide the final synthesized report.
 The marketing secretary will give the market share research report and the
company’s innovation strategy and price position report
 The treasurer will give the finance report including the debts and credit
standings.

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 SWOT ANALYSIS
STRENGTH:

 The founders of the company have general knowledge in financial

management and business wise.
 All directors know the good customer service.
 Company founders are able to work overtime to meet customer requirement.
 All company founders are experienced and skilled and they are loyal and
hardworking.
 All company founders can work under minimum supervision.
 No competitors- there are no existing companies producing the same
products as the ones produced by our company.
 Reasonable prices -people can afford because they cater for all income levels

WEAKNESS:

 Lack of startup capital- partners has no finance to start the business.

 Poor pricing – the current global economic recession the business lower the
prices for customers to afford the prices but this may end up leading to loss
in our business.
 Shortage of equipment- some of our equipment are not available from our
supplies.
 Lack of competitive strength- since there are no competitors we might not be
motivated to meet our client’s needs.

OPPORTUNITIES:

 Tendering in government institutions, private companies, and supplying to

schools, hospitals
 Peak seasoning- these are times when people demand such goods in higher
numbers, e.g holidays.
 New market- new developments in the area.

THREATS:
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 Loss of key staff- we may lose key staff looking for greener pasture.
 Power cuts that can disturb the production
 Theft of goods in the workshop by dishonest customers.
 Fire break outs that can damage the equipment and stock.
 Season ability- weather effects- there may be natural disasters that can
harm or destroy the business buildings.

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