(NAME OF ASSOCIATION)

(Address/Place of Operation of the Association)

MINUTES OF THE RATIFICATION/ADOPTION OF THE CONSTITUTION

AND BY-LAWS OF THE ORGANIZATION

AGENDA: 1. Adoption and Ratification of the Constitution and By-Laws

2. Other Matters

(Date)
The meeting took place on _____________________ (Place)
at _______________________.
(Time)
It started at _________AM/PM, when the meeting was called to order. The presiding officer
Mr./Ms. _______________________
(Name of Presiding Officer) designated Mr./Ms. _______________________
(Secretariat) who
then took the names of the members of the association/organization attending the meeting.

The elected President of the organization presented and discussed the Constitution and
By-Laws. There were no substantive objections to the provisions and so it was moved that the
same Constitution and By-Laws be adopted. The result was _____________.

The Secretary took the names of all present and have them signed as proof that they
willingly approved of the Constitution and By-Laws.

(Time)
All of the above were undertaken until _____________AM/PM at which the body
adjourned.

Prepared By:

_____________________
Secretary
Attested By:

_____________________
President

Note: This form is for reference only. Do not fill-in the blanks.
Minutes of adoption or ratification is not required if it is done simultaneously with the organizational meeting and
the same is reflected in the minutes of the organizational meeting. Please attach the attendance sheet of the
meeting.