SPONSORSHIP PROPOSAL - Singapore Beverage

ASSOCIATION OF MECHANICAL ENGINEERING STUDENTS
(AMES)
Department of Mechanical Engineering
Kathmandu University, Dhulikhel, Nepal
Email: ames@ku.edu.np, Website: ames.ku.edu.np
Date: 5/8/2024
To,
Singapore Beverage Nepal Pvt. Ltd,
Mechinagar -14,
Jhapa, Nepal
Subject: Request for the sponsorship for AMES Cup 2024

Respected Sir,
I am writing you on behalf of the Association of Mechanical Engineering Students (AMES), of
Kathmandu University to request your sponsorship for the upcoming AMES Cup event. AMES
is a student wing of Mechanical Engineering students that provides a platform to delve into the
practical side of contextual matters and involves the students in various co-curricular and
extracurricular activities through various programs. The club is moderated by the department
and conducts different programs as per the academic calendar in response to the department.
The AMES Cup is an annual sports event of Mechanical Engineering that brings together
students, faculty, and staff members from various academic levels and specializations to
showcase their athletic abilities and sportsmanship. The AMES Cup 2024 is scheduled from 13
May 2024 till 24 May 2024, and will feature a range of indoor and outdoor games, including
football, cricket, basketball, volleyball, tug of war, relay race, 100m race, table tennis,
badminton, and chess. We are anticipating more than 300 participants from our community to
join this exciting event, with an estimated audience of 3000+ from Dhulikhel and Kathmandu
University Central Campus across the tournament schedule.
We believe that our partnership would be mutually beneficial. We are confident that your
institution will receive significant exposure to our community through our promotional activities.
Your sponsorship will allow us to provide quality equipment, and necessary resources for our
event. In regards to the sponsorship, the company will be promoted through various channels,
including social media, flyers, and banners. We will also recognize your contribution during the
event itself and in any media coverage that we receive.
We kindly request a sponsorship of NRs 25,000 or any of your products to support the success
Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Contact No. 9811430688 (Prasanna Kshetree), Email: ames@ku.edu.np
(AMES)
of the AMES Cup 2024. For more detailed overview of how the sponsorship will be used can be
found in the next page. We understand that different companies have different budgets and
objectives, and we are open to discussing other sponsorship opportunities and levels that may be
more suitable for your organization.
We believe that our partnership with your institution would be mutually beneficial and look
forward to discussing this proposal with you further. Please let us know if you have any questions
or if you would like to arrange a meeting to discuss this proposal in more detail.
Thank you for your time and consideration.
Sincerely,
Prasanna Kshetree
President
AMES

(AMES)
INTRODUCTION
Kathmandu University
Kathmandu University is an autonomous, not-for-profit, non - government institution dedicated to

maintaining high standards of academic excellence. It is committed to developing leaders in
professional areas through quality education. It is located in a mountainous landscape in
Dhulikhel Municipality about 30 kilometers east of Kathmandu having a round-the-year pleasant
climate and panoramic Himalayan Views. With a vision of becoming an excellent university
devoted to bringing knowledge and technology to the service of humanity, the university has been
dedicated to the field of education for the past 26 years. At present, the university offers various
undergraduate, postgraduate, and doctorate programs in science, engineering, medicine,
management, education, arts, environment, law, and information technology through the School
of Science, School of Engineering, School of Management, School of Medical Sciences, School
of Law and School of Arts. In addition to more than 4000 students studying in its constituent
campuses, 7500 students are in its affiliated colleges. The University focuses on the all-around
development of the students rather than just academic courses with other extra-curricular and co-
curriculum activities.
Department of Mechanical Engineering, located in Kathmandu University Central Campus in

Dhulikhel, Kavre was established in 1994 A.D. Kathmandu University offers undergraduate,
postgraduate, and doctorate programs in the field of mechanical engineering. Excellently
equipped with the required infrastructure demanded by the subject, the department has been
providing an exquisite platform for the students in theoretical as well as practical aspects. The
department handles four subdivisions: Automobile, Design and Manufacturing, Energy
Technology, and Hydropower, and intakes 30 students for undergraduate programs in each of the
subdivisions yearly. Currently, there are more than 480 students and 25 faculties in undergraduate
studies for Mechanical Engineering. Moreover, the Department of Mechanical Engineering has
a state-of-the-art facility with the Turbine Testing Lab (TTL), University Technical Training

(AMES)
Center (TTC), Energy Systems and Technology Research Laboratory (ESTRL), Renewable and
Sustainable Energy Lab (RSEL), Green Hydrogen Lab (GHL), Design Lab.
Association of Mechanical Engineering Students (AMES)
Established in 2002 A.D., AMES is a student wing of Mechanical Engineering students that
provides a platform to delve into the practical side of contextual matters and involves the students
in various co-curricular and extracurricular activities through various programs. The club is
moderated by the department and conducts different programs as per the academic calendar in
response to the department. AMES conducts various activities in collaboration with other clubs
within the university and engineering associations outside the university like the Nepal Society of
Mechanical Engineering Students (SOMES). AMES also collaborates with different governmental
and non-governmental agencies to organize awareness and advocacy programs. AMES is a
prestigious organization that is widely recognized for its exceptional track record of organizing
international events, including Aviyantaa and the University Scholar Conference. The AMES Cup
is another notable event organized by our organization, and it is equally significant in scale and
participation as our other major events. In addition to the AMES Cup, we regularly host various
other events such as Workshops/Seminars, Talk Shows, Podcasts, Alumni Meet, Community
programs, and more, aimed at promoting and nurturing the academic and professional growth of
our students.
AMES Cup
The AMES Cup is one of the most eagerly awaited events in the academic calendar of the
Department of Mechanical Engineering, organized annually by the Association of Mechanical
Engineering Students (AMES). This recreational activity provides a platform for students and
faculty members to come together and showcase their athletic abilities, with a range of indoor and
outdoor games on offer. The event draws participation from more than 300 students and faculty
members, making it one of the largest and most popular events in the department.
The AMES Cup is more than just a sporting event, as it serves as a platform for students to
develop their leadership, organizational, and teamwork skills. The event is organized entirely by
the students, providing them with valuable experience in planning and executing large-scale

(AMES)
events. From conceptualizing the event theme, and designing the logo and promotional material,
to managing the logistics, budgeting, and marketing, the students are involved in every aspect of
the event planning and execution.
The AMES Cup is a testament to the department's commitment to nurturing the holistic
development of its students. Through participation in the event, students develop a sense of
camaraderie, team spirit, and sportsmanship. The event encourages students to engage in healthy
competition and also provides a platform for students to interact with faculty members outside of
the classroom, promoting a sense of community within the department.
Overall, the AMES Cup is a highly anticipated and well-attended event that brings together the
entire Department of Mechanical Engineering for a day of fun, friendly competition, and
community building. It provides an excellent opportunity for corporate sponsors to showcase their
brand to a highly engaged and enthusiastic audience while supporting the development of young,
talented engineers who will shape the future of the industry.
Here are our sponsorship packages:
S.N Sponsor Class Amount Range Quantity

1 Platinum (Title) 50,000 1
2 Gold 30,000 2
3 Silver 15,000 3
4 Supporting Organization 10,000 N
5 Individual Supporter 5,000 N
AMES cup 2024 can provide your organization with:

1. Brand exposure: Your organization will have the opportunity to showcase its brand and
products to a large audience of students, faculty members, and other attendees. This exposure
can help to increase brand recognition and raise awareness of your organization among a
valuable demographic.
2. Networking opportunities: The event will provide your organization with a valuable
opportunity to network. This can help to establish valuable connections and partnerships that
can drive future growth and success.

(AMES)
3. Positive brand association: By sponsoring the event, your organization will be associated
with a positive, community-driven initiative that supports the growth and development of
students in the field of mechanical engineering. This can help to enhance your brand
reputation and build trust among customers and stakeholders.
4. Customized marketing opportunities: As a sponsor, your organization will have the
opportunity to create customized marketing materials and campaigns that target the AMES
Cup audience. This can help to drive engagement and sales and can be tailored to fit your
specific marketing goals and objectives.
BUDGET ESTIMATION
Table 1: Budget Estimation
SN. Material Quantity Cost (NRs) Total (NRs)

1 Perimeter advertising boards 5 1,000 5,000
2 Flex 5 850 4,250
3 Organizer’s Card 25 50 1,250
4 First-Aid Kit/ Medical - - 2,500
5 Stationary - - 2,000
Food and Drinks for Match
6 - - 7,500
Officials
Miscellaneous (Communication,
7 - - 2,500
Travel, others)
Grand Total NRs 50,000

(AMES)
SPONSORSHIP AGREEMENT LETTER
Roles and Responsibilities:
Sponsors:
1. Provide sponsorship fee/ product as agreed upon.
AMES:
1. Acknowledge the sponsor's contribution to the event in all relevant promotional
materials and on-site signage as the Title Sponsor.
2. Provide the necessary information in a timely manner, such as event schedules and
branding guidelines.
Maintain a positive image and act in a professional manner during the event, to protect the
reputation of the sponsor and the event itself.

(AMES)
By signing this agreement, both parties acknowledge that they have read and understood
the terms and conditions outlined above and agree to abide by them.
Name:
Designation:
Name of Company/Organization:
Address:
Telephone Number:
Mobile Number:
Email Address:
Payment Details:
Please draw Cheque/ DD in favor of the “Association of Mechanical Engineering Students”.
Transaction ID Cheque Number Dated Amount
Bank Name: Nepal Investment Mega Bank Limited

Branch: Banepa, Kavre
Account Name: Association of Mechanical Engineering Students
Account Number: 00502050250405
In case you wish to pay the fee electronically, please use the same details.
Prasanna Kshetree
Signature of Partner
President, AMES
Official Seal of Partner Official Seal of AMES


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ASSOCIATION OF MECHANICAL ENGINEERING STUDENTS

Subject: Request for the sponsorship for AMES Cup 2024

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Thank you for your time and consideration.

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Kathmandu University is an autonomous, not-for-profit, non - government institution dedicated to

Department of Mechanical Engineering

Department of Mechanical Engineering, located in Kathmandu University Central Campus in

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Association of Mechanical Engineering Students (AMES)

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Here are our sponsorship packages:

S.N Sponsor Class Amount Range Quantity

AMES cup 2024 can provide your organization with:

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Table 1: Budget Estimation

SN. Material Quantity Cost (NRs) Total (NRs)

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

SPONSORSHIP AGREEMENT LETTER

Roles and Responsibilities:

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

Transaction ID Cheque Number Dated Amount

Bank Name: Nepal Investment Mega Bank Limited

Official Seal of Partner Official Seal of AMES

Association of Mechanical Engineering Students (AMES), DoME, KU, Dhulikhel, Kavre

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