More on PowerPoint 2007

Q.1. What is Microsoft PowerPoint?

Ans. Microsoft PowerPoint is a powerful presentation tool. It helps us to communicate our
views and ideas effectively using diagrams, photos, charts, clip arts, sound, colours and
animated special effects.
Q.2.How can you insert a table in a PowerPoint slide?
Ans. We can insert a table in a slide by clicking on the Table option on the Insert tab. A
menu will appear. Drag the mouse over the table grid to select the number of columns and
rows you want in the table.
OR
 To insert a table click on the New Slide drop – down arrow on the Home tab. Select
the Title and Content layout.
 Click on the Insert Table icon. The Insert Table dialog box will appear.
 Define the number of rows and columns. Click on OK.
Q.3.How can you open the help menu in PowerPoint?
Ans. Press the F1 key to open the Help window in Microsoft PowerPoint 2007.
Q.4.How can you apply table style effect on a table?
Ans. To apply table style effect, select the rows or columns. In the Table Tools tab, click on
the Design Tab>Table Style group > Effects option.
Q.5.How can you change table shading?
Ans.
 Select the table. Click on the Design tab.
 Select the rows and columns that you want to modify.
 Click on the Shading option in the Table Styles group, and select any colour of your
choice.
 You can also select any other option from the drop – down list of Shading command.
Q.6.How can you erase a line of a table?
Ans. To erase a line of a table,
 click on the Eraser tool in the Draw Borders group on the Design tab of Table
Tools tab.
 Position the mouse pointer on the line that you want to erase and click on it.
Q.7.How can you change the thickness of the border line of a table?
Ans. To change the thickness of the border line:
  Under the Table Tools tab, click on the Design tab > Draw Borders Group > Pen
Weight tool.
 Select any border width and click and drag the mouse pointer over the border line and
then release the button.
Q.8.Define
(i) Chart Area (ii) Category Axis (iii) Value Axis (iv) Plot Area
(v) Legend
Ans.
(i) Chart Area: It includes the complete area and all the objects in a chart.
(ii) Category Axis: Category Axis or X – axis is the horizontal axis. The subject of analysis
is plotted against X – axis.
(iii) Value Axis: Value axis or Y – axis is the vertical axis that is used to plot the values.
(iv) Plot Area: The Plot Area is a window within the Chart Area. It contains the actual chart
itself and includes the plotted data series, category axis and value axis.
(v) Legend: It depicts the colours, patterns, or symbols that are assigned to the data series.
Q.9.How can you insert a chart in a slide?
Ans. We can insert a chart in any slide by using the Chart button present on the Insert tab in
the Illustrations group.
Q.10.How can you change the chart type?
Ans. To change the Chart Type:
 Select the chart. Click on the Design tab under the Chart Tools.
 Click on the Change Chart Type button in the Type group. The Change Chart
Type dialog box will appear. Select the chart type an click on OK.
Q.11.How can you format a Chart?
Ans. Formatting improves the appearance of a chart. We can format the chart to add title,
change the text, font, line colour, width, border style, legends, data series etc. When we insert
a chart, the three new tabs appear on the Ribbon – Design, Layout and Format containing
various chart tools and commands that allow you to modify and format the chart.
Q.12.What is meant by Splitting a cell? How can we split a cell?
Ans. Splitting a cell means dividing the cell further into separate cells, rows or columns.
Place the pointer on any cell and select Split Cells tool in the Layout tab.
Q.13.What is meant by Merging cells?
Ans. To combine the data of many cells into a single cell is known as Merging cells. To
merge cells use the Merge cells option in the Layout tab.