CURRICULUM of COMPETENCY UNIT (CoCU)

Sub Sector BUSINESS MANAGEMENT

Job Area BUSINESS & FINANCE
Competency Unit Title OFFICE ASSET & FACILITIES MANAGEMENT
The person who is competent in this CU shall be able to ensure office asset & facilities is systematically managed in
accordance with company’s SOP and company’s policy. Upon completion of this competency unit, trainees will be
able to :-
Learning Outcome • Identify office asset & facilities management requirements
• Plan office asset & facilities management
• Perform office asset & facilities management
• Record office asset & facilities management.
Training Credit
Competency Unit ID FB-025-4:2012-C02 Level 4 Duration
240 Hours
24
Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
1. Identify office i. Work scope of office 14 hours Lecture i. Work scope of
asset & facilities asset & facilities office asset &
management management such as facilities
requirements • Maintenance management
• Inspection determined
• Recording (record, ii. Workflow of
update, renewal office asset
and replacement) and facilities
• Disposal management
ii. Workflow of office determined
asset & facilities iii. Types of office
management asset
• Standard determined
Operating iv. Types of office
Procedure (SOP) facilities
iii. Types of office asset determined

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
• Current asset
- Office supplies
- Inventory
• Fixed asset
- Building
- Facilities
- Furniture &
fittings
- Vehicle
• Electronic
equipment
iv. Types of office facilities
• Furniture & fittings
• Vehicle and fleet
• Electronic
equipment
• Pantry (amenities)
• Recreation
• Welfare (nursery,
praying room)
i. Determine work 34 hours Demonstration,
scope of office asset Observation &
Problem Based
& facilities Learning (PBL)
management
ii. Determine workflow of
office asset &
facilities
management
iii. Determine types of
office asset
iv. Determine types of
office facilities

Attitude:

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
i. Organised in
gathering
information
ii. Responsible in
completing task
given
iii. Compliance
with policies &
procedures

2. Plan office i. Asset & facilities 22 hours Lecture i. Asset & facilities
asset & facilities inventory record such inventory
management as record reviewed
• Form ii. Asset &
• Checklist facilities
• Database maintenance
ii. Asset & facilities record reviewed
maintenance record iii. Depreciatio
such as n value of
• Ownership asset assessed
• Lease iv. Validity of
• Services insurance for
• Validity asset &
• Licensing facilities
iii. Depreciation value of assessed
asset
• Capital
expenditure
(depreciation/
Write-off)
iv. Validity of insurance for
asset & facilities
• Sum insured/
Premium

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
• Coverage
• Duration
• Risk
assessment
i. Obtain asset & 50 hours Demonstration,
facilities inventory Observation &
Problem Based
record Learning (PBL)
ii. Obtain asset &
facilities
maintenance record
iii. Assess depreciation
value of asset
iv. Coordinate with
finance to assess
depreciation value of
asset
v. Assess validity of
insurance for asset
& facilities
vi. Coordinate with
insurance
companies to
assess depreciation
value of asset
Attitude:
i. Systematic in
organising
record and
information
ii. Timely in
planning office
asset &
facilities
management
iii. Compliance

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
with policies &
procedures

3. Perform office i. Procured asset & 25 hours Lecture i. Procured asset

asset & facilities facilities recording recorded
management format ii. Depreciation
ii. Durability & quality of value of asset
asset assessed
iii. Inspection and iii. Location
replacement arrangement of
procedure asset determined
iv. Location arrangement iv. Staff to be in
of asset & facilities charge of asset &
v. Asset & facilities facilities assigned
arrangement for v. Asset &
• Insurance facilities
• Maintenance arrangement for
• Safety & insurance,
security maintenance and
vi. Asset disposal safety & security
activities : coordinated with
• Identify item relevant
to be department
disposed / vi. Asset
recycled disposal activities
• Determine conducted
reason /
purpose of
asset disposal
• Evaluate
value and
validity
• Propose and
report for

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
approval
• Determine
disposal
arrangement
- Write-off
- Tender off
• Update asset
and
maintenance
record
- Item
- Model
- Serial number
- Estimated value
- Method
- Date
- User details
i. Record procured 59 hours Demonstration,
asset & facilities Observation &
Problem Based
ii. Assess durability Learning (PBL)
& quality of asset to
ascertain
depreciation value
iii. Inspect and
replace office asset
according to
suitability of office
set up
iv. Determine
arrangement &
placement of asset
& facilities
v. Assign staff to be
in charge of asset &
facilities

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
vi. Coordinate asset
& facilities
arrangement for
insurance,
maintenance and
safety & security
with relevant internal
department
vii. Conduct asset
disposal activities
Attitude:
i. Meticulous in
recording
office asset
ii. Responsible
in managing
office asset &
facilities
iii. Tactful in
dealing with
other
department
iv. Adhere to
office policy

4. Record office i. Format of reports 11 hours Lecture i. Format of reports

asset & facilities • Report writing followed
management technique ii. Office asset
• Keyboarding & facilities
technique management
ii. Reporting record updated
procedures iii. Relevant
activities reported
to superior
i. Update office asset 25 hours Demonstration,

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 Attitude / Safety / Training Delivery Assessment
Work Activities Related Knowledge Related Skills
Environmental Hours Mode Criteria
& facilities Observation &
management Problem Based
Learning (PBL)
record
ii. Report relevant
activities to superior
Attitude:
i. Knowledgeable
and meticulous in
reporting office
asset & facilities
management
ii. Timely in
updating staff
development
activities record

Employability Skills

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Core Abilities Social Skills
1. Communication skills
04.08 Develop and negotiate staffing plans. 2. Conceptual skills
04.09 Prepare project/work plans. 3. Interpersonal skills
04.10 Utilize science and technology to achieve goals.
4. Multitasking and prioritizing
05.03 Allocate and record usage of financial and physical resources.
05.04 Delegate responsibilities and/or authority. 5. Self-discipline
05.05 Coordinate contract and tender activities. 6. Teamwork (in group)
06.08 Identify and analyze effect of technology on the environment. 7. Learning skills
8. Leadership skills

Tools, Equipment and Materials (TEM)

ITEMS RATIO (TEM : Trainees)

1. Computer 1:1
2. Whiteboard 1:25
3. Projector 1:25
4. Stationery 1:1
5. Sample of asset & facilities inventory record 1:1
6. Sample of asset & facilities maintenance record 1:1
7. Sample of Inventory Report Format 1:1

References

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References

1. Blundel, R., & Ippolito, K. (2008). Effective Organisational Communication: Perspectives, Principles and Practices. FT Prentice Hall. ISBN: 9780273713753
2. Ebert, R.J., & Griffin, R.W. (2008). Business Essential (6th ed.). Pearson Education. ISBN: 0131572105
3. France, S. (2009). The Definitive Personal Assistant & Secretaries Handbook: A Best Practice Guide for All Secretaries, P.As, Office Managers & Executive Assistants.
Kogan Page. ISBN: 9780749458379
4. Jefferson, L., & Sealy S. (1999). Administration Procedures for Higher Secretarial Diplomas. Heinemann. ISBN: 9780435455132
5. Keeling, P. (2005). Administrative Office Management: Complete Course (13th ed.). South-Western Co. ISBN: 9780538438575
6. Manning, M., & Haddock, P. (2004). Office Management: A Productivity & Effectiveness Guide. Crisp Learning. ISBN: 9781560526049
7. Nollkamper, P.E. (2009). Fundamentals of Law Office Management. Delmar Cengage Learning. ISBN: 9781428319288
8. Oliverio, M.J., et al. (2010). The Office (6th ed.). Pearson Education. ISBN: 0131572105
9. Quible, Z.K. (2005). Administrative Office Management: An Introduction. Pearson/Prentice Hall. ISBN: 9780131245105
10. Roper, B. (2007). Practical Law Office Management (3rd ed.). Cencage Learning. ISBN: 9781418029708

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