Form №:SL/QMS/27

Revision: 00
Approved Training Organization Issued 25 Jan 21
Audit Checklist

APPROVED TRAINING ORGANIZATION

Name of Operator:
Date of Audit:
Training Programme Title:
Auditor(s): /
Location:
Assessment Code:
S= Satisfactory
U = Unsatisfactory, mark this column if you determine that the document or individual line item does not
comply
N/C= Not Checked, Reasons should be given in remarks column
N/A= Not Applicable, mark this column if it is not applicable or you do not have adequate information to make
a valid comment.

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 Assessment
INSTRUMENTS OF REGULATORY APPROVAL S U N/C N/A
1. Is there a current and valid ATO approval by CAA?

2. Has the training manual and procedures manual been approved?

3. Has the quality manual been approved?

4. Are there procedures for the control, amendment and distribution of

all manuals?
5. Does the training organization provide training and procedures
manual for the use and guidance of personnel concerned?
6. A manifestation of the type of approved courses and capabilities list?
(Copies should be provided to auditors)
7. Is the description of facilities and equipment ok?

Remarks:

ORGANISATION MANAGEMENT S U N/C N/A

8. Does the ATO have a management organogram approved/accepted by
the responsible aviation authority?
If applicable, it should detail all Senior Management Post-holders.
9. Clearly defined roles and responsibilities for the positions of:
a) Accountable Manager
b) Head of Training
c) Quality manager
d) Instructors
10. (If required by the responsible regulatory authority) Does the ATO
hold instruments of approval (or equivalent) for any person appointed
to the positions of:
a) Accountable Manager
b) Head of Training
c) Quality manager
d) Instructors
11. Appropriately qualified management and staff?
Verify CVs
12. Check Organization chart. Satis?
13. Is there a Corporate commitment statement?
Remarks:

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 ADMINISTRATION S U N/C N/A
14. Is the head of training designated as the course coordinator?
15. Is comprehensive record keeping ok?
16. Are certificates presented on completion of course?
17. Does the organization have access to the KCAA regulations and
technical standards?
18. Are all students training documents retained by the organization
Remarks:

MANAGEMENT PROCESSES S U N/C N/A

19. Management processes should address quality, customer satisfaction
and course delivery mechanisms. A course opinion questionnaire may
be used to assess customer satisfaction. Is customer satisfaction
assessed appropriately?
20. Is there an evaluation process in place?
21. Is there an evaluation process for instructor performance?
22. Is there an evaluation process to monitor student performance?
23. Is there an evaluation process to evaluate holistic learning
experience?
Remarks:

RECORDS S U N/C N/A

24. Assess the student records for the past 5 years. Satis?
25. Check the record keeping system. Satis?
26. Have students been issued with a certificate upon completion of
training?
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 Remarks:

CLASSROOM/LECTURE FACILITIES S U N/C N/A

27. Is the location of the organization acceptable? Are the facilities
located in an area, which is conducive to learning e.g. quiet, easily
accessible, etc.?
28. Are the buildings, furnishings and general appearance of the
infrastructure acceptable?
29. Is the required safety equipment such as fire extinguishers and first
aid equipment available and serviceable?
30. Is there an optimum environmental control system?
31. Is the student to lecturer ratio optimum?
32. Is the lighting for learning and projection ergonomic?
33. Are the toilet facilities sufficient and suitable for the number of
students envisaged?
Remarks:

TRAINING AIDS S U N/C N/A

34. Are there whiteboards or other suitable boards?
35. Are projection/reflective facilities of an acceptable quality?
Remarks:

COURSE DEVELOPMENT & DOCUMENTATION S U N/C N/A

36. Is there evidence of approval for the syllabi and courses developed?
37. Are the training syllabi in line with the KCAA regulations?

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38. Have lesson plans been created for the various lectures?
39. Do the lesson plans provide adequate information to ensure
consistency of the standard of training and content of training?
40. Is training being conducted in accordance with the approved training
programme?
41. Does the training conform to any regulatory requirements and based
on ICAO/IATA standards?
Remarks:

INSTRUCTORS S U N/C N/A

42. Is there evidence of discipline-specific qualifications?
See copies
43. Is the trainer certificate and all other required instructor certification
in the subject area?
44. Do the instructors have appropriate experience levels in training?

Remarks:

SUBJECT MATTER EXPERTS S U N/C N/A

45. Do the instructors have a minimum of 5 years operational experience
in the field of expertise?

INSTRUCTIONAL DESIGNERS S U N/C N/A

46. Is there evidence of instructional design qualifications?

QUALITY MANAGEMENT SYSTEM S U N/C N/A

47. Is a Quality management system in place

48. Is the quality policy statement signed?

49. Is there evidence of internal audits conducted for the preceding 3

years?
50. Are all non-compliances corrected and are actions taken to prevent
recurrence of such non-compliance?

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 51. Is the QMS customer orientation evident?

52. Is continuous improvement of the QMS evident?

53. Are the Quality objectives clear?

54. Are the Quality processes clearly defined?

55. Are there clear procedures for learning design?

56. Are the quality procedures in place?

57. Are there clear procedures for learning implementation?

58. Are there clear procedures for learning evaluation?

59. Are there clear procedures for learning administration and record
keeping?
60. Is there evidence of management review of quality indicators such as
audit
reports, student feedback forms?
Remarks:

Auditor’s Assessment & Recommendations

Name & Signature of Auditor(s) Date:

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