Engineering Procedure

SAEP-134 19 September 2013

Preparation of Saudi Aramco Engineering Procedures
Document Responsibility: Standards Coordinator

Saudi Aramco DeskTop Standards

Table of Contents

1 Scope.....................................................................2
2 Applicable Documents.........................................2
3 Instructions............................................................2
4 Responsibilities.....................................................4

Previous Issue: 4 March 2009 Next Planned Update: 19 September 2018

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Primary contact: Ghulam, Ziad Mohammad Jamil on +966-3-8801226

Copyright©Saudi Aramco 2013. All rights reserved.

Document Responsibility: Standards Coordinator SAEP-134
Issue Date: 19 September 2013
Next Planned Update: 19 September 2018 Preparation of Saudi Aramco Engineering Procedures

1 Scope

Saudi Aramco Engineering Procedures (SAEPs) establish instructions and

responsibilities associated with various engineering activities. This document contains
the instructions to initiate, format, prepare, revise, coordinate and obtain approvals for
all SAEPs.

SAEPs are procedures, approved by Saudi Aramco Management, that establish

minimum requirements for dealing with their associated subject material. They are
mandatory and apply on a Company-wide basis.

2 Applicable Documents

The requirements contained in the following documents apply to the extent specified in
this procedure:

 Saudi Aramco Engineering Procedures

SAEP-301 Instructions for Establishing and Maintaining
Mandatory Saudi Aramco Engineering Requirements
SAEP-302 Instructions for Obtaining a Waiver of a Mandatory
Saudi Aramco Engineering Requirement

3 Instructions

3.1 Purpose

The purpose of a SAEP is to establish and approve a systematic method or

process of accomplishing an engineering related activity.

3.2 Organization and Contents

3.2.1 The content of each SAEP is to be divided and the material

organized into a minimum of four mandatory sections:

3.2.1.1 Scope: This section of the procedure is normally used to

describe the subject matter of the document, including the
extent of its application. It can also make an overall general
statement encompassing the content or functional intent of
the SAEP.

3.2.1.2 Applicable Documents: This section lists all documents that

are referenced within the procedure. Do not list documents
that are not referred to.

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Document Responsibility: Standards Coordinator SAEP-134
Issue Date: 19 September 2013
Next Planned Update: 19 September 2018 Preparation of Saudi Aramco Engineering Procedures

3.2.1.3 Instructions: This section provides the procedure's

instructions or guidelines to be followed.

3.2.1.4 Responsibilities: This section establishes the responsibilities,

authority and approvals associated with carrying out the
procedure's instructions.

3.2.2 Additional sections may be included as necessary, depending upon the

subject matter involved. Add more sections only when it is necessary to
include material that does not logically fit within one of the mandatory
sections.

3.2.3 Appendices may be included to provide information in support of the

main text of the SAEP. This may include tables, charts, graphs,
examples, etc. Do not include Saudi Aramco forms in the procedure.
Instead, make reference to them by their form number.

Identify appendices as Appendix A, B, etc., on consecutively numbered

pages. Locate appendices after the last page of the last SAEP section
and list each appendix in the Table of Contents.

3.3 Deviation from Procedure Requirements

Approval to deviate from the requirements given in a SAEP shall be obtained by

following the waiver instructions of SAEP-302.

3.4 Cancellation of SAEP

Cancel existing SAEPs by obtaining the signature of the procedure's Approval

Authority.

3.5 Document Numbering

The mechanism of determining the document number of an engineering

procedure will be based on the safety, cost, and maintenance and operations
impact of the procedure. It will be supported and based on the following
fundamental nature:
a) If the procedure will be utilized solely by the Saudi Aramco
Responsible Organization (who develops the procedure), a four digit
number will be assigned.
b) If the procedure will be utilized by other department(s) within the same
Admin. Area aside from the SARO, a three digit number will be
assigned.
c) If the document will be utilized by other department(s) belonging to other

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Document Responsibility: Standards Coordinator SAEP-134
Issue Date: 19 September 2013
Next Planned Update: 19 September 2018 Preparation of Saudi Aramco Engineering Procedures
business line(s), a two digit number will be assigned

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Document Responsibility: Standards Coordinator SAEP-134
Issue Date: 19 September 2013
Next Planned Update: 19 September 2018 Preparation of Saudi Aramco Engineering Procedures

d) Approval of SAEP is based on SAEP-301.

Commentary Note:

The Saudi Aramco Responsible Organization (SARO) should evaluate the cost
implication as a result of developing a two-digit procedure.

4 Responsibilities

4.1 Saudi Aramco Responsible Organization (SARO)

The SARO is the department responsible for the procedure and to ensure the
cost is appropriatlely evaluated with the assistance of other departments such as
Facilies Planing, maintenance organizations and affected proponent
departments. All SAEPs must have an assigned SARO. Specific
responsibilities of the SARO include:
4.1.1 Determine the need for new SAEPs, and review existing SAEPs, at
least once every five (5) years per SAEP-301, to determine if they are
still valid. Where required, revise procedures to achieve broadest
company- wide application, maintain overall cost-effectiveness, ensure
technical adequacy, and generally keep them up-to-date.
Commentary Note:

If SAEP becomes overdue for revision it will be routed for BOE

Review regardless it is only a minor revision or an editorial revision
needed to change the “Next Planned Update” only.

4.1.2 Determine the approval authority for the procedure.

4.1.3 Determine if company-wide input is needed for procedures containing
major revisions or new SAEPs.
4.1.4 Forward draft documents to the Standards Coordinator to either route
for BOE review or for the completion of approval, publication, and
distribution processes per SAEP-301
4.1.5 Forward all original approval copies of procedures to the Standards
Coordinator for historical filing. Include other documents judged
important enough to be kept with the document file.

4.2 Board of Engineers (BOE)

4.2.1 Review SAEPs as required by paragraph 4.1, ensuring they are
acceptable from the technical, safety, economic and
implementation standpoint.

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Document Responsibility: Standards Coordinator SAEP-134
Issue Date: 19 September 2013
Next Planned Update: 19 September 2018 Preparation of Saudi Aramco Engineering Procedures

4.2.2 Recommend to the Approval Authority, appropriate changes to achieve

an optimum balance of technical, safety, economic and implementation
factors.

4.2.3 The BOE shall have the authority to request a revision of a document be
provided, if SARO has not revised the document for more than 5 years.

4.3 Approval Authority

The Approval Authority, determined by the SARO for each procedure, shall
review each procedure to ensure that the final procedure should be approved for
use. For documents reviewed by the BOE, ensure that all major comments have
been resolved.

4.4 Standards Coordinator

The Standards Coordinator is responsible for the administration of all SAEPs.

Specific responsibilities include:
4.4.1 Maintain accurate records of all approved SAEPs, including issue
dates and next planned revisions. Keep historical files and copies of
all SAEPs, including original document approval signatures.
4.4.2 Assign document numbers to new SAEPs.
4.4.3 Establish document format and content requirements. Review all
SAEPs prior to final approval for conformance to these requirements.
4.4.4 Forward draft SAEPs to the BOE for review, and final revised
SAEPs to the document's Approval Authority.
4.4.5 Disseminate the information of all approved SAEPs per SAEP-301.
4.4.6 Notify SARO representatives of approaching planned revision dates
in sufficient time to allow an orderly review and rewrite of the
procedure, if required.

Revision Summary
19 September 2013 Major revision to reflect the approval authority based on the ATP recommendation.

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