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    Excel Tips and Tricks

    Uploaded by

    Leon

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    © All Rights Reserved
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    MICROSOFT EXCEL TIPS & TRICKS CONTENTS Keyboard shortcuts Tips & Tricks ~~ Must-know Formulas Power Formulas Cool Tools -- KEYBOARD SHORTCUTS dad Toy V ee le) ate Ue ALT+= inserts a SUM formula. CTRL+TAB switches between open Excel windows. CTRL+A selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. CTRL+#1 displays the Format Cells dialog box. CTRL+SHIFT+" copies the value from the cell above the active cell into the cell or the Formula Bar. F4 repeats an action, or if you9re editing a cell and the cursor is in between the cell references it will insert the $ signs for absolute references. Repeated pressing F4 will scroll through different levels of absolute references. CTRL+Z uses the Undo command to reverse the last command or to delete the last entry that you typed. CTRL+' copies a formula from the cell above the active cell into the cell or the Formula Bar. CTRL+K opens the Hyperlink dialog box. CTRL+F opens the Find dialog box. CTRL+H opens the Find & Replace dialog box. CTRL+N opens a new workbook. CTRL+O displays the Open dialog box to open or find a file. F2 edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. Tip #1: Add a drop down list! Adding a drop down list will not only save you a number of rows but also prevent users to fill up a wrong value. Here isa quick explanation of how you can insert a drop down list in your excel sheet. Step #1: select the cell where you want to appear your drop down arrow. Step #2: Now from “Data” tab click on “Validation”. SSS v PB snowan 41 All 5 Remove Duplicates Py Brom sonnet T. tess lsat anne non ontatetntes~ Tet SERB B= costs Step #3: Here in the ‘Allow’ field, select “List” and type the cell source from where you are taking data to list, in my case a it is from A10 to Al6. & Data Validation Settings Input Message __ Error Alert Validation criteria Allow: List Ignore blank Oot - In-cell dropdown ‘between J Source: =SAS10:5AS16 Aa Apply these changes to all other cells with the same setting And here is your output: Monday Tue wed thus [rr sat sun Tip #2: Compose text with “&”: Database split out the data to show how exact it is. For example it never saves a person's fullname. They store the name in the form of first name and last name. So to combine such two columns, here is a simple Excel tip that uses “&” symbol. Here is the formula: “=A2&B2” (where A2 and B2 are the cell sources) To insert a space between these two composed value, the formula would look like: =A2&” "&B2 Firstname Lastname __Job profile company frstita Jin JWertenganayst ——_ogintacus Output: F s 4 Firstname Lastname _Job profile ‘Company Full name Rashika jain (Marketing analyst __LoginRadius Rashika jain Note : To generate full names over a range of values simply drag the corner of that cell where you have written your formula and respective full names will appear in the covered cells. E 2 Fistname Lastname Jobprofile ‘company 4 rastika jain (Marketing analyst —_LoginRadius 5 Kava pallwal sr. Marketing analyst LoginRadius ( Sreekant —_unitthan Marketing analyst ——_LoginRadius Tip #3: Hide your formulas: When you click on a cell containing a formula, the formula 5 appears at the top in the preview area next to function button which is no doubt helpful but it becomes messy when the formula is extra complex. So to give a neater look to your spreadsheet, here is an Excel trick that hides the formula and protects it from copying. Step #1: Select the cell that has a formula, then right click and choose “Format cells” option. Step #2: Under this “Format cells” window navigate to “Protection”. Step #3: Here check the “Hidden” box and press “ok”. G Format Cells Number Alignment Font Border Patterns Protection Di tocked Hidden Locking cells or hiding {eilaiaeniadliacaaatiniainnis'e

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