INTERNAL HALAL AUDITING

For Foodservice and Food-

Based Manufacturing

1
 DATE OF
DEPARTMENT
IHC IMPLEMENTATIO 1 January 2016
S
N
PROCESS Head of DOCUMENT HAS/MANUAL/IHA-
OWNER Committee REFERENCES SYSTEM /01-2016
INTERNAL HALAL AUDITING PROCESS

1 AUDIT PLANNING AND PREPARATION

AUDIT EXECUTION

3
YES

2 ADEQUACY AUDIT ON-SITE /

COMPLIANCE AUDIT

NO
4

AUDIT REPORT

A B

5 CORRECTION ACTION REQUEST (CARS) C

CLOSING UP AUDIT 6

FOLLOW UP AUDIT 7

- No NCR findings were found

Green
- CARs has been resolved
- NCR are found
Red
- CARs has not been resolved

2
3
 HALAL INTERNAL AUDIT CHECKLIST –
ON-SITE/COMPLIANCE
DATE : LOCATION Production Line 1
TIME : AUDITOR
PERSON IN
CHARGE :
DOCUMENT HAS/MANUAL/IHA-CHKLIST/01-2016 ( 1 )
REFERENCE

Prepared By: Verified by: Acknowledge by:

baharom santha faizal

Compliance Halal audit Checklist

Department/ Process Flow : refer to HAS/MANUAL/HCP -PROD/01-2016
Requirement in standards: MS1500:2009, Department Of Islamic Development
Malaysia (JAKIM) Manual Procedure (3rd Revision)
RESULTS OF AUDIT
DOCUMENTS
NO. QUESTION REFERENCE/
YES NO
REMARKS /
EVIDENCE
1 PREMISES
 Are the premises designed and
constructed or renovated so as to
enable the process flow to control
the risk of product contamination and
suitable for intended use?
 Is the Layout of premises permit
proper process flow, proper
employee flow, good hygienic and
safety practices, including protection
against pest infestation and cross-
contamination between and during
operations?
 Is the premises designed to facilitate
cleaning and proper supervision of
food hygiene?
 Does it has adequate sanitary
facilities shall be provided and
maintained?
 Are the premises kept in good repair
and condition to prevent pest access
and to eliminate potential breeding
sites?
 Are the premises separated and well
insulated from pig farm or its
processing activities to prevent cross
contamination through personnel
and equipment?
 Are the processing premises
dedicated for Halal slaughtering and
Halal processing only?

4
  Is there any processing of carcasses
such as deboning, cutting, packing
and storing shall be done in the
same premises as slaughtering or in
approved premises by the
competent authority that meets the
requirements of this standard?
 Are there any pets and other animals
entering the premises?
DEVICES, UTENSILS, MACHINES
AND PROCESSING AIDS
 Are the devices, utensils, machines
and processing aids used for
processing Halal food designed and
constructed to facilitate cleaning?
 Are the devices, utensils, machines
and processing aids used for
processing Halal food made of or
contain any materials that are
2 decreed as Najs by Shariah law
 Are the devices, utensils, machines
and processing aids used for
processing Halal food used only for
Halal food?
 Has the devices, utensils, machines
and processing aids which were
previously used or in contact with
Najs al-mughallazah shall be
washed and ritually cleansed as
required by Shariah law?
3 HYGIENE, SANITATION AND FOOD
SAFETY
Has the Halal food manufacturers
implement the following measures to:
 Is there any
system/method/documents that
inspect and sort raw material,
ingredients, and packaging material
before processing?
 Has the management managed
waste effectively?
 is there any storage for harmful
chemical substances appropriately
and away from Halal food;
 Is there any preventive measure to
limit the contamination of foods by
foreign matters such as plastic, glass
or metal shards from machinery,
dust, harmful gas or fumes and
unwanted chemicals?
 Permitted food additives are
measured accordingly and do not be
use excessively?

5
  Implementation screening devices?
PROCESSING OF HALAL FOOD
 Does the production department only
produce products that are declared
and certified Halal by Department of
Islamic Development Malaysia
(JAKIM)?
 Is there any consistency of the use
of all material and additive?
 Are all materials recorded in the list
of materials approved by
Department of Islamic Development
Malaysia (JAKIM)?
 If there is a product whose Halal
status is not yet clear (not Halal
certified), are the production
equipment separated?
 Is there a possibility that a product
which is not Halal certified contain
pork or its derivatives?
 If the products that are not Halal
certified by Department of Islamic
Development Malaysia (JAKIM) do
not contain pork or its derivatives, do
sanitation procedures of production
4
instrument conform to Department of
Islamic Development Malaysia
(JAKIM) rules and it’s the process
supervised by IHC?
 If production tools of Halal and not
Halal certified products are
separated, is formulating room also
separated?
 Are there no Haram materials in the
production area although they
belong to another department or an
individual?
 Are there no Haram materials in the
production although they belong to
another department or an individual?
 Are all raw materials and additives
systematically recorded and easily to
be traced?
 Is the manufacturing process done in
such a way that it can avoid a
product being contaminated by
another product or material
Haram/najis?
Does the production Department
have working instruction for every
stage of the process?

6
Controlled Documents. © All rights reserved. No part of this document may be reproduced or
transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or
otherwise, without prior written permission of company XYZ.

7
 INTERNAL HALAL AUDIT CHECKLIST - ADEQUACY
DATE : LOCATION Purchasing
TIME : AUDITOR
PERSON IN
CHARGE :
DOCUMENT HAS/MANUAL/IHA-CHKLIST/01-2016 ( 2 )
REFERENCE
Prepared By: Verified by: Acknowledge by:
baharom santha faizal

Adequacy Halal audit Checklist

Department/ Process Flow : refer to HAS/MAN/VC-01-2016 & HAS/MANUAL/HCP
–PP/01-2016
Requirement in standards: MS1500:2009, Department Of Islamic Development
Malaysia (JAKIM) Manual Procedure (3rd Revision)
RESULTS OF AUDIT
DOCUMENTS
NO. QUESTION REFERENCE/
YES NO
REMARKS /
EVIDENCE
HAS System
 HAS manual is located in the area
 HAS manual is up to date
 Halal executive
 Appointment letter
1  Halal Committee
 Minutes of meeting,
organizational chart
 Inter Halal Audit
 Procedure, schedule, and
report
Product Specification
 Product specification for all of the
product esp. HCP products
2
 Purchasing of Halal material is
based on the product
specification
Halal process Flow
 Process flow is correct
3
 Each of the HCP has control
measure and corrective action
Documentation
 Documentation is in order
4
 Documents are filed
systematically
Personnel
 At least 2 Muslim workers
- Identity card
- Appointment letter

Animal Based Ingredients

 Halal certificate from Department
Of Islamic Development
Malaysia (JAKIM) / Certification
Bodies recognized by

8
 Department/ Process Flow : refer to HAS/MAN/VC-01-2016 & HAS/MANUAL/HCP
–PP/01-2016
Requirement in standards: MS1500:2009, Department Of Islamic Development
Malaysia (JAKIM) Manual Procedure (3rd Revision)
RESULTS OF AUDIT
DOCUMENTS
NO. QUESTION REFERENCE/
YES NO
REMARKS /
EVIDENCE
Department Of Islamic
Development Malaysia (JAKIM)
 Halal Certificate still valid

Halal File
 File exist
 Content are complete
 Updated regularly

Controlled Documents. © All rights reserved. No part of this document may be reproduced or
transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or
otherwise, without prior written permission of company XYZ.

9
 DATE OF
DEPARTMENT Purchasing and
IMPLEMENTATIO 1 January 2016
S Procurement
N
HAS/MANUAL/
PROCESS DOCUMENT PP -
P&P Manager
OWNER REFERENCE SPECSHEET/01-
2016
HALAL RAW MATERIAL SPECIFICATION SHEETS
Halal Raw Material Specification Sheets
No Item SPECIFICATION SPECIFICATION VENDOR / SUPPLIERS
QUALITATIVE QUANTITATIVE DETAILS
1 Fresh HALAL Vendor 1
whole  Must have  1 to 1.5 kg per Ayamas Corporation Berhad
Chicken Halal certificate bird Lot PT 20153, Jalan Pelabuhan
( see  30-35 day Utara, 42000, Pelabuhan Klang,
documents in broilers Selangor Darul Ehsan, 42000,
Halal File)  Slaughtered Malaysia
 Halal logo on and delivered to Phone: +603 – 3166 2281
packaging the premises HP : +601 – 9300 4560
 Slaughter not less than 4 Fax : +603 – 2710 3995
certificate from hours Email:
certified Halal consumercare@ayamasfood.com
slaughter SKU Number (if Vendor 2
recognized By any) Lay Hong Berhad
Department Of #145112145515454 No.2, Level 10-12,
Islamic ( Ayamas Wisma Lay Hong,
Development Corporation) Jalan Empayar Off Persiaran
Malaysia #145112145515454 Sultan Ibrahim / KU1, 41150
(JAKIM)/JAIN ( Lay Hong Berhad) Klang, Selangor, Malaysia.
 The head must #145112145515454 Email:info@layhong.com.my
remain intact to ( Ayamas Telephone:03 3343 4888
check for Halal Corporation) Fax:03 3341 0251
(for chicken Vendor 3
without a Halal
certificate, but
with slaughter
certificate).
 Offal must be
separated
APPEARANCE
 No bruising on
the skins
 No off color
( Color ranges
from white to
pale yellow)
 No broken
parts
 Head is still
intact
SMELL
 No off
smell

PACKAGING
 Package in
plastic
material

10
 individually
 If in bulk
must be
pack in
clean,
heavy duty
container,
covered
with ice.
TRANSPORTATION
 Dedicated
transport,
with chiller
and
freezer
capabilities
 Dedicated
Halal
transport

11
 DEPARTMENT Internal Halal 17 July 2016
DATE
S Committee
HAS/MANUAL/
DOCUMENT
PROCESS IHC –HALAL-
Head of IHC REFERENC
OWNER COM/01-2016
E
( )
COMPANY XYZ
INTERNAL HALAL COMMITTEE
MEMORANDUM

FROM: Head of Halal Committee (IHC)

TO: All department Head (HOD), Supervisors (SV) and staff ( See
Distribution List)
CC: Managing Director Office
RE: Notification of Annual Halal Audit

To all Respective HOD, Supervisors, and staff.

With regards to the above matters, the IHC will be conducting our annual
internal Halal audit for the year of 2016. All HOD must ensure that
documentation and Halal practices are in orders prior to the Halal audit. Our
scope of the audit will cover the whole operational process starting from
purchasing up to the production side.
The proposed scheduling are as follows:
NO DATE/TIME AREAS/SCOPE
1 24 July 2016 / 8.30 am – 9.45 am Opening Meeting
2 24 July 2016 / 10.00 am – 12 Purchasing / document & on-
noon site audit
3 24 July 2016 / 2 pm – 4.30 pm Production line 1 / document &
on-site audit
4 25 July 2016 / 9.00 am – 12 noon Production line 2 / document &
on-site audit
5 25 July 2016 / 2.30 pm – 4.30 pm Closing meeting

In order to have a smooth IHA this time, IHC would like to request for a
preparatory meeting to be held prior to the actual IHA on the 20th of July 2016
@ meeting room @ 3.00 pm sharp. All HOD must be present. Attendance is
compulsory.
This internal Halal audit will be conducted by IHC. Please adhere the stipulated
scheduling. The Halal manual must be kept in your respective areas at all time.
Inquiries can be forwarded to the IHC at ext. 6035. Thank You for your
cooperation.
Notification of Annual Halal Audit
Regards,

(Head of IHC signatures)

12
 ADEQUACY AUDIT REPORTS
This report needs to be attached with the Internal Halal Audit Checklist if
any NCR incidents to Occur
DATE : LOCATION
TIME : AUDITOR :
PERSON IN
CHARGE :
DOCUMENT HAS/MANUAL/IHA-ADEQUACY/01-2016 ( 1 )
REFERENCE
Prepared By: Verified by: Acknowledge
by:

Adequacy audit Reports

Documentation Review Summary

NON-COMPLIANCES AND/OR POINTS TO BE CLARIFIED

Document Item for clarification
reference

□ Satisfactory: Organization can proceed with Compliance Audit without further

action.

□ Unsatisfactory: Organization can only proceed with Compliance Audit after the
above points have been clarified.

□ Unsatisfactory: Compliance Audit does not appropriate with current status of

organizations Halal documentation

13
 COMPANY XYZ
ATTENDANCE LIST

PURPOSE: Opening Meeting (Compliance Audit)

VENUE: Meeting Room 1
DATE: 15 October 2016 @ 10.45 a.m.

DESIGNATION /
NO NAMES SIGNATURES
SECTION

Attendance List

14
 Non-Conformances Report (NCR)
This report needs to be attached with the Internal Halal Audit Checklist if any NCR incidents to Occur. One (1) Copy per
incidents.
DATE : 23 Nov 2015 LOCATION Production Line 1
TIME : 10.30 pm AUDITOR : Baharom
PERSON IN CHARGE: Faizal
DOCUMENT REFERENCE HAS/MANUAL/IHA-NCRREPT/01-2016 ( 1 )
Prepared By: Verified by: Acknowledge by:
baharom santha faizal
Non-Conformity Record (NCR) Reports
NO NCR INCIDENTS / DETAILS DESCRIPTION REMARKS
One of the sacks containing bread improver has been Purchasing has been
found to be different from the original specification in Notified
terms of packaging at the mixing station.
QA/QC has taken a sample
Initiating investigation with purchasing to find whether for porcine detection using
the material used are the same. rapid test kit.
Description
FINDINGS OF NON- Evidence: refer to HAS/MANUAL/IHA-CHKLIST/01-
1
CONFORMITY 2016 ( 1 ) No Porcine detected using
rapid detection kit
The material is the same. Only changes with the
packaging.
The supplier didn’t notify purchasing dept. in advance
( ) Minor C.c. Purchasing Dept.
Level of NCR ( / ) Serious Notification to suppliers
( ) Major
HAS/HCP/PROD-01-2016
Process Flow
HAS/HCP/PP-01-2016
( ) Mechanical Late Notification. No Haram
2 ROOT CAUSE ANALYSIS ( / ) Human risk detected
Error Type ( ) Others. Please Specified
_____________________________

15
NO NCR INCIDENTS / DETAILS DESCRIPTION REMARKS
( / ) Immediately Production lines stopped
( / ) Time specific (2nd December 2015) and continued after
clarification from the
Supplier is warned to give ample notice before material supplier.
Action Taken
committing to any changes in their products Suppliers sent a new
Material specification
CORRECTIVE ACTIONS indicating changes in
3 packaging material.
REQUESTs (CAR’S)
Submitted (please refer HAS/MANUAL/IHC –
Status CAR/01-2016 ( 1 )
Due Date 2nd Dec 2015
Requested By baharom
Verified By santha
In the case of NCR Level Major, Total Shutdown of the production line must be initiated. IHC must be notified immediately.

16
DEPARTMENT Internal Halal Committee DATE 17 July 2016
S
DOCUMENT
PROCESS HAS/MANUAL/IHC –
Head of IHC REFERENC CAR/01-2016 (1 )
OWNER
E
CORRECTION ACTION REQUESTS (CARs)
DATE : LOCATION Purchasing
TIME : AUDITOR
PERSON IN
CHARGE :
DOCUMENT
HAS/MANUAL/IHA-CHKLIST/01-2016 ( 2 )
REFERENCE
NCR Level : □ Minor □ Major □ Serious □ Observation
Brief Summary (Please Specify)

Non-certified substance has been found to be in the production area

CARs ( Please Specify)

Recommendation

Due Date to be Implemented

Verification / Follow Up Audit

Auditor Auditee Verified and for

compliances

Corrective action request (CARs)

18
 AUDIT DATE : 20 - 23 Nov 2016
TIME : 8.00 – 4.00 p.m.
DOCUMENT
HAS/MANUAL/IHA-SUMREPORT/01-2016 ( 1 )
REFERENCE
Prepared By Lead Verified by Acknowledge by Mgmt.
Auditor: Auditor: Rep. :
baharom santha faizal

SUMMARY OF HALAL AUDIT REPORT

General Overview of the Halal Assurance System:

The strength of the Halal Assurance System:

Weaknesses/ Point To Consider In The Halal Assurance System:

NON-CONFORMANCES RESPONSIBILITIES /
AREAS / DESCRIPTION
LEVEL REFERENCES

Recommendation:

Summary of Halal Audit Report

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