David Seymour

Sale Manager

Design Kitchen Product (DKP)

Leicester, England

Hank Smith

Sales Representative

Toronto, Canada

18th
Sep, 2023

Dear Hank,

I hope this letter finds you well. I want to discuss an important matter concerning your conduct within
our sales team. I saw that your behavior has been causing distress and disruption among your
colleagues, negatively impacting the overall team dynamic and productivity.

Although we appreciate your ambition and the value you bring to the team, it is vital that we maintain a
harmonious and collaborative work environment. Here are some specific concerns that need immediate
attention:

- Meeting Disruptions: It has been observed that you frequently engage in arguments during team
meetings, leading to disruptions and decreased productivity. While constructive discussions are
encouraged, it's imperative to approach these conversations respectfully and professionally.
- Team Collaboration: Effective teamwork is fundamental to our success. There have been
concerns about your reluctance to work harmoniously with your colleagues, particularly your
strained relationship with Max. We expect all team members to cooperate and support each
other.
- Punctuality: Timeliness is of utmost importance in our line of work. Your consistent tardiness in
submitting sales reports is a matter of concern. Please make a conscious effort to improve in this
regard.
- Communication Style: Effective communication is a cornerstone of our sales efforts. While your
contributions in this area are appreciated, it's essential to strike a balance between assertiveness
and politeness, especially in meetings and customer interactions.
- Professionalism: We hold all team members to high standards of professionalism. Personal
differences, such as your dislike for Max, should not interfere with your ability to work together
as a cohesive team.
It's crucial to remember that our judgments should be based solely on professional conduct and
performance, not personal biases or differences. We value diversity and believe in the strength it brings
to our team.

To address these concerns and help you become a more valuable member of our team, I would like to
see the following improvements in your behavior:

1. Engage in constructive and respectful discussions during team meetings.

2. Actively seek opportunities to work collaboratively with all team members, regardless of
personal preferences.
3. Ensure the punctual submission of sales reports.
4. Maintain a professional and respectful tone in all communications.
5. Prioritize the success of the team as a whole.

Please understand that the intent behind these improvements is not to make you feel bad about
yourself, but rather to foster a more productive and collaborative work environment. Our aim is for both
you and the team to grow and excel together.

Failure to make these improvements may result in consequences for your role within the team. Let's
work together to create a more productive and inclusive environment, where everyone is judged solely
on their contributions to our shared goals.

If you have any questions or would like to discuss this matter further, please feel free to reach out to me.

Sincerely,

David Seymour

Sale Manager

Design Kitchen Product (DKP)