GOVERNMENT OF ANDHRA PRADESH [-PLG-POLICY) DEPARTMENT No. FI 23-2 Date:04-05-2023 Sub: Public Services- Disciplinary Cases Database(DCDb)-Orders -Issued- Reg. The APCS(CCA) Rules, 1991; governs the conduct of government employees; taking of appropriate action in cases of misconduct; & provides necessary safeguards to the employees. 2. It is noticed that due to several reasons, there is delay in concluding of the disciplinary action, thereby causing hardship to the employees & pensioners. 3. In view of the above, the Government desires to obtain accurate information regarding the pendency of disciplinary cases against the serving & retired government employees. 4. Therefore, & as the 1% step, all the Drawing & Disbursing Officers(DDOs) shall enter the information in the Disciplinary Cases Database (DCDb), hosted by the APCFSS at https://herb.apcfss.in/ 5. The DDOs of the Offices in the State, shall enter in the DCDb, the following data for each serving employee, against whom the disciplinary cases are pending. A, SERVING EMPLOYEES. a) employee ID Number & Name. b) _under suspension: Yes/No. If yes (i) date of suspension. (ii) is subsistence allowance being paid: Yes/No. c) Category of case: ACB/V&E/Departmental/Others(specify) d) type of case (i) disproportionate assets case (ii) demand of bribe (ji) accepting of bribe (iv) obtaining valuable thing/pecuniary advantage from subordinates/persons with whom he has official dealing (v) obtaining valuable thing/pecuniary advantage by corrupt/illegal means/abuse of position (v) misappropriation (vi) forgery (vil) cheating ( criminal offence/s (ix) __gross/wilful_ negligence (x) recklessness in decision making (xi) violation of act/rules/codes (xii) absenteeism (xiii) attending office late (xiv) inappropriate behaviour (xv) indiscipline (xvi) non filing of annual property returns (xvii) others specify.(Note:Single or Multiple entries as per the disciplinary case). ) date of occurrence of the incidence. f) _ is Explanatory Note Issued: Yes/No. If Yes: Date. g) _ is Charge Memo Issued: Yes/No. If Yes: Date. h) __ is Reply to Charge Memo filed: Yes/No. If Yes: Date. i) is criminal case involved: Yes/No. If yes (i) Crime No (ii) Date (iii) Police Station disciplinary case stayed by court of Law: Yes/No. If yes (i) APAT /APHC/SC (ii) Case Number (iii) Date of stay order. k) disciplinary case is pending now @ (i) Head of Office (ii) ‘Appeal -HoD/Secretary/Minister (iii) HoD-Clarification (iv) Secretary-for Clarification (v) APVC (vi) Court 1) Remarks6. All the DDOs of the HOD offices the State, shall enter in the DCDb, the following data for each retired employee, against whom the disciplinary cases are pending. A. RETIRED EMPLOYEES. a) b) ) a) e) DY 9) h) D) d k) ) m) n) °) P) 4) 7. The DDOs pensioner ID Number, Name & Date of retirement is Provisional pension being paid: Yes/No. If Yes (i) @ 50 % Gi) @ 75 %. is the gratuity of pensioner withheld? Yes / No is commuted value of pension withheld? Yes /No is encashment of the earned leave of the pensioner withheld? Yes / No are GPF, GIS, APGLI paid (benefits as per G.O. Rt No. 1097, Fin (FW-Pen. 1), dated. 276-2000): Yes/No category of case: ACB/V&E/Departmental/Others(specify) type of case (i) disproportionate assets case (ii) demand of bribe (ii) accepting of bribe (iv) obtaining valuable thing/pecuniary advantage from subordinates/persons with whom he has official dealing (v) obtaining valuable thing/pecuniary advantage by corrupt/illegal means/abuse of position (v) misappropriation (vi) forgery (vil) cheating (vili) criminal offence/s (ix) gross/wilful negligence (x) recklessness in decision making (xi) violation of act/rules/codes (xii) absenteeism (xiil) attending office late (xiv) inappropriate behaviour (xv) indiscipline (xvi) Non filing of Annual property returns (xvii) others specify.(Note: Single or Multiple entries as per the disciplinary case) date of occurrence of the incidence. if the date of occurrence is after retirement, was Government permission taken for initiating proceedings? Yes / No. If yes, indicate date of initiation of proceedings. is Explanatory Note Issued: Yes/No. If Yes: Date. is Charge Memo Issued: Yes/No. If Yes: Date. is Reply to Charge Memo filed: Yes/No. If Yes: Date. is criminal case involved: Yes/No. If Yes (i) Crime No (ii) Date (iii) Police Station is disciplinary case stayed by court of Law: Yes/No If yes (i) APAT /APHC/SC (i) Case Number (ili) Date of stay order. disciplinary case is pending now with (i) Head of Office (ii) Appeal -HoD/Secretary/Minister (iii) HoD-Clarification (iv) Secretary for Clarification (v) APVC (vi) Court Remarks shall capture the aforementioned data of each employee/pensioner as per the Check Slips, provided at Annexure-1 and Annexure-2, verify data, get it approved by Head of Office concerned & complete the data entry accurately. 8. The DDOs shall certify that the information is filled accurately and in respect of all the employees and pensioners.9. The DDOs shall be subject to disciplinary action, as per the CCA Rules, in case any deviation/inaccuracy/omission is detected at a later date in the reports submitted by them. 10. The following are the timelines for the activity. a) | Orientation by DTA/PAO of all DT&AOs /Staff of PAO | 05-05-2023(Fri) b) | Training by DT&AOs of all STOs/ATOs/Staff | 06-05-2023(Sat) ofDT&AO office 2 ©) | Training by STOs/ATOs/ Staff of DT&AQ/PAO of all 08-05-2023(Mon) DDOs ) | File verification & preparation of physical checklist 10-05-2023(Wed) (Annexures) by DDOs e) | Data entry in CFMS by all DDOs 11-05-2023(Thu) )_| Data scrutiny by STOs/ATOs/Staff of DT&AO/PAO /PAO | 12-05-2023(Fri) 9) | Data uploading after verification 15-05-2023(Mon) 11. The DTA/PAO & all the DDOs/DT&AOs/STOs/ATOs shall take action as per the above instructions and timelines. The CEO,APCFSS shall ensure that the necessary software and dashboard is deployed. SHAMSHER SINGH RAWAT SPECIAL CHIEF SECRETARY TO GOVERNMENT To All DDOs in the State All DT&AQs in the State All ATOs/STOs in the State The CEO,APCFSS The DTA,AP The PAO,AP Copy to All Secretaries to Government for instructions to all their unit offices. All Heads of Department for instructions to all their subordinate offices The DG,ACB for information The DG,V&E Department for information The OSD to Chief Secretary for information. The APVC for information SF/SC // FORWARDED :: BY ORDER// R. SECTION OFFICERCHECKSLI (ANNEXURE-1 OF MEMO No. FINO1-HROPDPP( = SECRETARIAT DEPARTMENT: HEAD OF DEPARTMENT: DDO NAME: ] DDO copE : { . Employee ID Number : ‘Name of the employee : 1 2. 3. Designation of the employee: 4, Is the employee under suspension ene (Se shia el (i) Ifyes, date of suspension (4d/mm/yyyy) : (i) _ Is subsistence allowance being paid: Yes[__] No 5. Category of case: (ACB/V&E /Departmental/Others (specify) 6. Type of case : (i) disproportionate assets case (ii) demand of bribe (ii) accepting of bribe (iv) obtaining valuable thing/pecuniary advantage from subordinates/persons with whom he has official dealing (x) obtaining valuable thing /pecuniary advantage by corrupt/illegal means/abuse of position (v) misappropriation (vi) forgery (vii) cheating (viii) criminal offence/s (ix) _g70ss/wilfal negligence () recklessness in decision making (si) violation of act/rules/codes (xii) absenteeism (xiii) attending office late (xiv) inappropriate behaviour (xv) indiscipline (xv) Non filing of Annual property returns (xvii) others specify. (Note : Single or Multiple entries as per the disciplinary case) 7. Indicate the date of occurrence of the incidence (dd/mm/yyyy) : 8, Is Explanatory Note Issued ? (Yes/No) : Yes [_] No @ Yes, Date of Issue ( dd/mm/yyyy) 9. Is Charge Memo Issued ( Yes/No) :Yes [_]No [ (@) If Yes: Date of issue ( dd/mm/yyyy) : 10. Is Reply to Charge Memo filed ( Yes/No ) :Yes No @ If Yes, Date of reply(dd/mm /yyyy):[—=sd 11. Is criminal case involved ( Yes/No) :Yes [—] No Ifyes, please mention the details below @ Crime Number (i) Date (dd/mm/yyyy) : Gii) Police Station12. Is disciplinary case stayed by any court of Law:Yes [ No Ifyes, specify. i, Court (APAT /APHC/SC ): ii, Case Number iii, Date of stay order ( dd/mm/yyyy) : 13. Currently pending with the office of : < Specify one of the below > : (Head of Offce (ii) Appeal -HoD/ Secretary / Minister (ii) HoD for Clarification (iv) Secretary-for Clarification () APVC (vi) Court 14, Remarks, If any: CERTIFICATE It is hereby certified that that above data is accurate and I shall be subject to disciplinary action as per the CCA Rules, in case any deviation/inaccuracy/omission is detected at a later date. Prepared By | ‘Approved By Data Entered on the (V/cof Establishment | (Head of Office) Application by : Section) ‘Name Designation Signature & Seal Name of DDO. Designation Signature & SealSECRETARIAT DEPARTMENT : SLIP “AIL IPLIN; “ASES ISI EXURE-2 MO No. FINO1-HROPDPP(RAPT)/4, -2 Dt. 04, 123) HEAD OF DEPARTMENT : DDO NAME : | DDO CODE: 2. owe 10. Indicate the date of occurrence of the incidence (4d/mm/yyyy) Pensioner ID Number : ‘Name of the pensioné Is Provisional pension being paid : Yes [_ JNo [_ | (i) Ifyes, mention the % of Provisional pension (50% / @ 75%): Is the gratuity of pensioner withheld?¥es [—] No Is Commuted Value of Pension withheld? Yes [] No Is Encashment of the earned leave of the pensioner withheld? Yes [_] No [_] Are GPF, GIS, APGLI paid (benefits prescribed as per G.O. Rt No. 1097, Fin (FW-Pen, YD, Dt. 27.6.2000) ‘Yes [_] No [_] Category of case : . : (ACB/V&E /Departmental/Others(specify) Type of case : @ disproportionate assets case (ii) demand of bribe (ii) accepting of bribe (iy) obtaining valuable thing /pecuniary advantage from subordinates/persons with whom he has oficial dealing (v) obtaining valuable thing /pecuniary advantage by corrupt/illegal means abuse of position (v) misappropriation (vi) forgery (vii) cheating (viti) criminal offence/s (x) _g703s/ wilful negligence (x) recklessness in decision making (xi) violation of act/nales/ codes (sii) absenteeism (xi) attending office late (xiv) inappropriate behaviour (xv) indiscipline (xvi) Non filing of Annual property returns (evi) others specify. {Note : Single or Matiple entries as per the disciplinary case) 11. If the date of occurrence is after retirement, was the Government permission taken 12. Is Explanatory Note Issued ? Yes| No 13. Is Charge Memo Issued: Yes [ No for initiating proceedings? : Yes No (@ If yes, please indicate date of initiation of the proceedings : (dd/mm/yyyy) @ —_IfYes, Date of Issue ( dd/mm/yyyy):[~ SY (If Yes: Date of issue ( dd/mm/yyyy) :14. Is Reply to Charge Memo filed: Yes @ If Yes, Date of reply ( dd/ mm /yyyy) : 15. Is criminal case involved:Yes [__] No No [] Ifyes, please mention the details below : @ ~~ Crime number| (ii) Date (dd/mm/yyyy) : ii) Police Station : 16. Is disciplinary case stayed by any court of Law:Yes No Ifyes, specify the following details i, Court( APAT /APHC/SC ): ii, Case Number iii, Date of stay order ( dd/mm/yyyy) 17. Currently pending with the office of: < Specify one of the below > : (Head of Office (ii) Appeal -HoD/ Secretary / Minister (iti) HoD-for Clarification (Gv) Secretary for Clarification (v) APVC (vi) Court 18. Remarks, If any: CERTIFICATE It is hereby certified that that above data is accurate and I shall be subject to disciplinary action as per the CCA Rules, in case any deviation/inaccuracy/omission is detected at a later date. Prepared By Approved By Data Entered on the (/c of Establishment (Head of Office) Application by : Section) Name - Designation Signature & Seal Name of DDO: Designation Signature & Seal